SOP Station House Management by Kerala Police

66 6. OFFICIAL POLICE RECORDS
Local Police is concerned, a
close supervision by supervisory
officers is required, otherwise
there is every chance
of the PEs being misused and
conducted without control,
causes a lot of legal, ethical &
practical issues.
While conducting a PE,
if the enquiry officer reveals
that a coginizable offence has
been made, it shall be mentioned
in the report and a
crime case has to be registered
in this regard. Procedure
Regarding PEs received
from Other Police Stations for
Part Enquiries: Whenever requests
are received from another
Police Station to make
part-enquiries in their PEs
within the local limits of the
PS concerned, these should be
entered by the receiving PS in
a separate Register for PE and
given serial numbers for reference.
The SHO receiving such
requests should get the partenquiry
do neat the earliest
and forward there port to the
SHO/SP concerned as early as
possible.
6.6.2 REGISTER OF
PETITION RE-
CEIVED DI-
RECTLY
(Rule: 523PSO Circular
No:19/2017, Executive Directive
no.48/2018) (KPF
NO.147)
All petitions received directly
in Police Stations, other
than those which an FIR is
being registered, shall be registered
in the Petition Register
and a receipt in this regard
shall be given to the petitioner.
All petitions shall
be kept in the personal custody
of SHO. As far as possible,
enquiry shall be conducted
by the SHO directly,
or depute another officer for
conducting enquiry and shall
dispose the petition as early
as possible. The details of enquiry
made, the findings, and
nature of disposal and the action
taken shall be entered in
the Petition Register and get
it signed by the petitioner and
the respondent. Monthly abstract
of petitions shall also be
prepared.
6.6.3 REGISTER OF
PETITION RE-
CEIVED FROM
SUPERIOR
(Circular No 19/2017) (KPF
NO.147)
All Petitions received from
Higher Officers are recorded
at in this register. Station
House Officer is responsible
for the Disposal these type of
petitions urgently.
6.6.4 THUNA PETI-
TION REGIS-
TER
(Circular No 19/2017)
THUNA is a new venture
of Kerala Police for providing
services and information
to citizen through portal.
Just as the name suggests,
THUNA is intended to act as
a helping hand to general public.
Users will be able to login
and download FIRs, knew the
status of complaints/service
requests. Petitions received
through THUNA Portal are
recorded in THUNA Petition
register.
(Executive Directive No
45/2017, 05/2018, Circular
No 19/2017)
Petitions Received from
Chief Minister’s Public
Grievance Cell are recorded
in this register. The Enquiry
and disposal of these petitions
are strictly under the scrutiny
of SHO. Monthly Abstract is
prepared and counter signed
by SHO.CMO Petitions are
enquired and reported at the
earliest.
6.6.5 CMO PETI-
TION REGIS-
TER
6.6.6 REGISTER OF
PETITIONS
AGAINST PO-
LICE
Petitions received against Police
officers are recorded in
this register. Special care has
to be given for the timely disposal
of Petitions received under
this category. Monthly
Abstract is prepared in this
register and countersigned by
SHO.
6.6.7 REGISTER
OF PETITION
AGAINST
SC/ST
(Circular No 19/2017, Executive
Directive 13/2019 )
A Register is maintained
in each and every Police
Station to record the Petitions
pertaining to atrocities
against the members belong
to SC/ST communities.
6.6.8 REGISTER OF
PETITIONS
AGAINST
WOMEN
(Circular No 19/2017)
Enquiries into Petitions in
which Women are concerned
must be recorded in this Register
and enquiries were made
at the residence of the Women
or at any other place chosen
by them.