SOP Station House Management by Kerala Police

6.6. PETITION ENQUIRY REGISTERS 65
6.5.14 FIR INDEX
(KPF-25B)
When a case is registered
at the Police Station, it shall
be entered in the FIR Index
with Crime number,Gist
of the case name and Address
of the Complainant as well as
the accused( if Known). This
register has to be continued
from year to year till all the
pages are used. If the case
is charged sheeted, and submitted
before the court, the
court will allocate a number
(CC/ST/SC) and that number
should be entered in the
FIR Index.When the court
disposes the case as fined, convicted
or acquittal, then it
shall be rounded with red Ink
in the FIR Index. SHO should
compare this register with the
respective Court register. Abstract
should be prepared every
month.
6.5.15 REGISTER
FOR TRAFFIC
ACCIDENT
CASES
(Executive Directive Nos:
29/2019, 30/2019, 38/2019,)
This register is maintained to
record the details of the crime
case registered in an accident
and the petitions related to
it.
6.5.16 CASH DECLA-
RATION REG-
ISTER
This register should contain
details regarding the name,
Rank of Police Personnel,
Date and Cash in Hand at the
time of reporting to duty.
6.5.17 INSPECTION
REMARKS/
VISITING RE-
MARKS
(Circular No 11/2019)(KPF
NO.189)
The Object of Inspection
is not merely criticism or the
correction of false. It should
be treated as an opportunity
to ascertain what wrong and
giving instruction as to do
better methods. In the first
place the Inspecting Officer is
responsible for the Administration
of his charge and he
can obtain good results only
by organization and by making
the best possible use of
the material at his disposal.
Whenever the Superior Officer
visits or inspects the police
station and having gone
through the case files and
records of the Police Station
enters his observations and instructions,
in this book, the
compliance report should be
written in duplicate by the
SHO. While forwarding the
original to the concerned Superior
Officer the duplicate
copy should be kept in a separate
file in the Police Station.
This book has to be
maintained and is a permanent
record.
6.5.18 SENTRY RE-
LIEF REGIS-
TER
(KPF NO.170)
Usually spare men and Off
duty men should be posted as
station sentries. The Sentry
relief book is maintained in
KPF No.170 in a Police Station.Where
there is no Standing
guard, it should be entered
up with reference to
the Civil Police Officers deputed
on Station Sentry .The
Station Sentry shall be responsible
for all the government
property,Prisoners /Arrested
persons in the cell and
it should be entered in the
sentry Relief book at the time
of entering in to duty.
6.5.19 MEDICAL
HISTORY
SHEET OF OF-
FICERS
A Personal Register is maintained
in every Police Station,
in which the medical conditions
of Police Officers are
recorded. In Every year, they
are examined by Government
Medical Officer and health
condition will be recorded. In
any case of medical leave of
service personnel, it should be
recorded in this register.
6.6 PETITION
ENQUIRY
REGISTERS
( Executive directive 48/2018,
Circular No 19/2017)
6.6.1 PRELIMINARY
ENQUIRY
REGISTER
(CIRCULAR -29/2017,
05/2018) Conducting of a Preliminary
Enquiry (PE) is as
important as registration of
a criminal case and conducting
investigation thereof. The
Hon’ble Supreme Court of India,
on several occasions had
validated conducting of such
PEs but also issued directions
under what circumstances it
should be conducted by the
Police. It is clearly mentioned
that PEs are to be registered
in appropriate circumstances
in CBCID and also in the Local
Police Station. As far as