SOP Station House Management by Kerala Police

6.3. ADMINISTRATIVE 61
6.3.10 TAPPAL DIS-
TRIBUTION
REGISTER
A Tappal book in KPF
No.180 should be maintained
in all Police Stations.
Description of papers
despatched, address of
the person to whom it was
despatched, daily used stamps
etc are entered in this register.
All Local tappal are entered
in a separate local delivery
Tappal book ( KPF.NO.212).
6.3.11 REGISTER
OF MISS-
ING GOVERN-
MENT PROP-
ERTY
The Register as the name indicates,
is used to enter the
missing Government Properties
which are allotted to the
Police Station.
6.3.12 PRIVATE
PROPERTY
REGISTER
All Properties except Government
Properties received in
the Police Station are entered
in this Register.
6.3.13 POLICE PEN-
SIONERS
REGISTER
(Circular No. 26/2012) Every
Police Station shall maintain
a separate register of all
retired Police personnel residing
in their limits, irrespective
of the Unit from which
they retired. To ensure continued
utilisation of their services
and for better Police service
delivery, a detailed note
of the retired Police persons
are entered in this register and
is used as systematic mechanism
for identification of retired
Police personnel. The
register will contain:
a. Name
b. Address and contact
numbers
c. Address of nearest relative
and their contact number
d. Unit from which they
retired
e. Rank at which they retired
f. GL No (if applicable)
g. Date of retirement
Such register shall be
maintained in respect of those
Police personnel retiring from
other State forces and Central
Police Forces as well.
6.3.14 NOTE BOOK
(PSO VOL-II
Rule. 391)
Every Senior Civil Police Officer
and Civil Police Officer
of the District Police will
maintain a Note book which
should contain an account of
the duty done and places visited
by him daily in sequence
of time. Information regarding
concerned crime, bad
characters check, Beat duty
done and other matters of interest
to the Police should
be entered. The Sub Inspector
should frequently peruse
the note books and enter
his remarks or instruction in
it. The Sub Inspectors shall
maintain pocket note book in
KPF 59 to enable them to
keep proper note of investigation
or enquiry in crimes,
accidents etc. They should
always carry the note book
with them while on duty and
superior officers should scrutinize
and initial the entries
in it. The Inspector also
maintain note book in which
they will write then and there,
the daily movements activities
in the discharge of the day
duties. When a note book
is completed it will be filed
with Office record detained for
three years. The information
recorded in the notebook is
relevant in terms of section 35
of the Evidence Act.
6.3.15 NOTE BOOK
DEPOSIT
REGISTER
When a Police officer completes
a note book or on transfer,
the note book should be
handed over to the Station
Writer. It should be recorded
in the Deposit register. The
writer and the depositing officer
must keep the signature on
the deposit register. The full
responsibilities of deposited
notebooks are with the Station
Writer.
6.3.16 SMALL
SERVICE
BOOK(KPF
152 B)
Small service book is supplied
to all Police Officers below the
Rank of Inspectors. A register
that records the service particular,
such as date of entry
in service, Transfers and Promotions,
GSE, punishment,
leave particulars, remuneration,
accurately recorded in
this register.
6.3.17 MEDICAL
HISTORY
SHEET
(KPF.NO.201)
Medical History Sheet will be
kept by the Station House Officer
and given to the Police
man on their going to Hospital.
Entries of attendance
at hospital will be made by
medical officers alone. Every
two years, they are examined