SOP Station House Management by Kerala Police

60 6. OFFICIAL POLICE RECORDS
end of each month for getting
a clear understanding of the
duties performed by each Police
officer. If any Police officer
fails to perform a specific
duty, the reason for the failure
should be recorded in the remarks
column and shall also
be recorded in the General
Diary. This will enable the
officers to find out whether
beats are served properly during
dark nights. At present,
the duty details are also entered
in digital mode through
IAPS.
6.3.2 ATTENDANCE
REGISTER(CF
1A)
Attendance Register is a tool
to record the regularity of a
Police Person on a day to
day basis. It is used for
payroll/salary purposes. It
consists of records of payroll
heads used to calculate
the salary like the present,
absent, holidays, in service
course and other kinds of applicable
leaves.
6.3.3 CASUAL
LEAVE REGIS-
TER
(PSO VOL-III .Rule 535
Appendix-4) ( CF 83) The
Casual Leave Register is a
record for entering the Casual
leave availed by the Police
Officers. Separate page is allotted
to each Police Officer
and its tenure is one year. The
date of commencement of Casual
Leave and the due back
date on duty shall be properly
recorded in the Casual Leave
register upon sanctioning of
casual leave. When leave is
granted to a Police Person,
it should be added and documented
in this register. Information
on leave shall be
entered in the General Diary
and Attendance Register.
6.3.4 REGISTER OF
OFF DUTY
FOR CON-
STABULARY
All Police Personnel are permitted
to avail minimum two
days off in a Month. A Register
is maintained in every Police
Station to record the details
of Off Duty granted to
Police persons.
6.3.5 ROUGH TA
REGISTER
A Rough Register of Travelling
Allowance in the form of
TA Bill should be maintained
in each Police Station. At the
End of the Month this should
be copied as Regular TA Bills
and submitted to the District
Police Office.
6.3.6 GENERAL
MEMO BOOK
This register is maintained
in KPF No.58 and used for
entering the details of Case
Diaries which are transferred
from one unit to another or
from one Police station to another
Police station. The first
portion of the form is to be retained
by the centre and second
part to be filed by the recipient
.This form is also used
for Upadesh memo.
6.3.7 ORDERLY
ROOM REG-
ISTER (KPF
NO.117)
The Holding of Orderly
Rooms is one of the important
duties of Superior Police
Officers. An Orderly Room
March is conducted by a controlling
officer for the dereliction
of duty or misbehavior
by a Police Person. The Officer
who conducts Orderly
Room march should make a
brief record of the grievances
and representations made by
the delinquent and the decision
taken must be entered in
the Orderly Room Register
(KPF-No.117).The Decision
taken by the Officer may be
communicated to the Delinquent.
6.3.8 PARADE AT-
TENDANCE
REGISTER
This register is used for
recording the attendance of
officers and Police personnel
who participates in the parade.
A Parade statement is
prepared and verified by the
SHO and is entered in this
register.
6.3.9 DESPATCH
REGISTER
(KPF.No.156 B)
All correspondences
despatched from a Police
Station either directly or by
post shall be recorded in the
Despatch Register on a daily
basis. The particulars such
as: to whom it is to be sent,
the gist of the content and
the date of despatch shall be
entered in the Despatch Register.
If it is despatched by
post, the amount of Postal
Stamp used shall be entered
in this register and Stamp
Account register. If it is
despatched directly, the person
who receives the Tappal
for delivery shall acknowledge
the same in the register.