SOP Station House Management by Kerala Police

6.3. ADMINISTRATIVE 59
6.2.7 RV/EV REGIS-
TER
The cash received in Police
Station shall be allotted
as RV (Revenue Voucher)
Number and the amount disbursed
shall be allotted as EV
(Expenditure voucher) Number.
Detailed particulars of
each transaction such as from
whom received, number and
date of encashment of bill,
date of money memo received,
to whom disbursed with number
and date of money memo
should be entered in the cash
book.
6.2.8 STAMP AC-
COUNT REG-
ISTER(CF 16)
This is a register that records
the arrival cost of service
stamps used in the Police Station.
On receiving stamp from
the District Police Office, it
should be properly accounted
and statement of daily used
stamp should be recorded. It
is compared with the entries
in Despatch Register. The
remaining stamps should be
kept in the safe custody of
Station writer. At the end of
each month, abstract should
be made and signed by SHO.
6.2.9 MV PETTY
CASE REG-
ISTER( KPF
NO.123(A))
A register in KPF No.123
(A) should be kept for entering
petty cases charged under
the Police Act, Motor Vehicle
Act. At the end of the each
Quarter, an Abstract will be
made out of showing the number
of each category of cases
detected during the quarter.
Entry regarding the disposal
of each case should be attested
by the SHO.
6.2.10 ORDINARY
PETTY CASE
REGISTER
COTPA Petty (Cigarette &
other Tobacco Products (Prohibition
of Advertisement &
Regulation of Trade & Commerce,
Production, and Supply&
Distribution) Act 2003)
and General Petty detected in
a Police Station are recorded
in this register. Abstract is
prepared in every month &
countersigned by SHO.
6.2.11 AQUITTANCE
REGISTER
(TR.95)
The register is maintained in
TR.95. This register is meant
for recording all the transaction
done in connection
with disbursement of salary,
Travel Allowance, Lumpsom
grant, PF Loans, Surrender
etc.Nowadays most of these
transactions are done through
bank account.
6.2.12 PERMANENT
ADVANCE
(PA) REGIS-
TER
A Sum of rupees is allotted to
every Police Station for meeting
contingencies and other
expenses related to day today
matters. After the expenditure
of the Fund, SHO can recoup
the amount by the sanction
of DPC.
6.2.13 FUEL INDENT
REGISTER
The Fuel indent book in KPF
No.41 should be kept under
the personal custody of Station
House Officer. Indent
should be prepared in triplicate
& should invariably sign
by Station House Officer and
produced by the Driver along
with the dairy.
6.2.14 VEHICLE DI-
ARIES
The Register shall be maintained
in KPF NO.41 C. The
Drivers daily dairy should be
maintained for each vehicle
and should be return up in duplicate
by the carbon process
in the form of General diary.
All trips time of start and finish,
work done, Mileage cover,
supplies of Petrol, oil and
lubricant, tyres changed etc
should be return up chronologically.
One copy will be
sent to District Police Chief
daily signed by the officer in
charge of the Vehicle.
6.2.15 REGISTER
OF ARTICLE
RETUNS TO
STORE
(LARS)(KPF NO.81) In the
event of any damage to
the Government property, it
should be marked in LARS
(List of Articles Return Store)
and returned to the DPO
store and must be clearly
recorded in the Government
Property Register.
6.3 ADMINISTRATIVE
6.3.1 DUTY ROS-
TER/ROUGH
DUTY ROSTER
The duty roster is maintained
for entering the main heads of
duties to be performed in each
Police Station and outpost
(KPF- 164, 164 A, 163). A
monthly abstract of the duty
roster shall be prepared at the