SOP Station House Management by Kerala Police

58 6. OFFICIAL POLICE RECORDS
receipts and closing balance
shall be entered in red ink and
all other entries shall be made
in black or blue ink. The
cash received through TR-5
shall be remitted to the bank
on the next working day and
must be recorded in the Cash
Book. The opening balance
in Cash book shall be entered
in the General Diary. The
cash received in Police Station
shall be allotted as RV (Revenue
Voucher) Number and
the amount disbursed shall be
allotted as EV (Expenditure
voucher) Number. Detailed
particulars of each transaction
such as from whom received,
number and date of encashment
of bill, date of money
memo received, to whom disbursed
with number and date
of money memo sent should
be entered in the cash book.
No private money should be
mixed with Government cash.
6.2.3 MONEY MEMO
BOOK (KPF
105)
Money memo book is used for
transferring money from one
office to another office. It has
three Parts. First part is used
as counter foil and third part
is used as acknowledgement,
the second part of the money
Memo is kept in Police Station
as money memo receipt
voucher.
6.2.4 PLAN FUND
EXPENDI-
TURE REGIS-
TER
A separate register is maintained
in every Police Station
for Plan Fund Expenditure.
Funds allotted by Government
in each Police Station
in connection with Student
Police Cadet, Victim Support
Scheme etc are maintained in
this register.
6.2.5 TR-05 REGIS-
TER
Receipts in Form TR No.5
is commonly considered as
an instrument being used in
Government offices intending
to acknowledge the receipt
of money received on
behalf of Govt. Proper maintenance
and use of TR-5 receipts
are key to the financial
prudence as it is susceptible
to manipulation and misappropriation.
Various guidelines
and instructions have
been issued over the years describing
the responsibilities
while using TR-5, its documentation,
upkeep and remittance
of revenue collected
etc. With a view toavert
the possible misuse and resultant
allegations due to improper
management of TR-5,
all officers concerned shall
goby the norms and procedure.
10.BUS/RAIL/BOAT
WARRANTS a) BUS WAR-
RANTS (KPF 22) (PSO
VOL-III. Rule 554) Police
Personnel on duty are allowed
to travel in Buses on
the strength of the Warrants
issued by the Police Department.
The cost on this account
will be reimbursed to
the bus company by the Government.
Every Bus Warrant
shall contain the following
Particulars;
1. Bus Warrant Number
2. Name of the Police Official
3. Unit
4. Date of Travel Purpose
of Journey
6. Place from where journey
started and where the
journey ends.
7. Place of issue and Date
of Issue.
8. Designation and signature
of the Issuing officer
9. Seal of the Office
of Issue. b) RAIL WAR-
RANTS(KPF NO.131) (PSO
VOL-III. Rule 550) Police
Personnel on duty are allowed
to travel in trains on
the strength of the Railway
Warrants issued by the Police
Department. Railway Warrants
will be accepted by Station
Masters or Booking clerk
as cash payment for value of
Tickets supplied as per the
rules printed on the reverse
of the foil for Railway. The
Railway warrants are written
in English. Railway warrants
consist of three foils. The
Foil headed “FOR OFFICE
RECORD ‘’ will be retained
in the Office and remaining
two foils are handed over to
the officer in the charge of
the traveling party who will
fill up the columns, sign it
and present it to Railway Station
for issuing the tickets required.
One foil for the “Superintendant
of Police” will be
returned to the traveling person
for claiming TA. Whenever
possible, Railway warrant
shall be issued at the Station
of Departure further return
journey also.
6.2.6 BOAT WAR-
RANTS
Boat warrants shall be issued
to non Gazetted Officers for
the Travel by Boat on Duty.
The Procedure in the case of
bus Warrants will apply to the
issue of Boat Warrants also