SOP Station House Management by Kerala Police

6
OFFICIAL POLICE RECORDS
6.1 GOVERNMENT
PROPERTY
RELATED
6.1.1 GOVERNMENT
PROPERTY
REGISTER
(KPF-88) (PSO VOL-III
.Rule-522)
The register maintained
by SHO to record the list of
Government properties in the
Police Station is called Government
Property Register.
Arms and Ammunition in the
Station should be kept under
lock and key when not in use.
Whenever the SHOs leaves his
headquarters, he should hand
over the key to the SCPO or
the Station Writer. The Station
Writer will be responsible
for the correct maintenance
of the Government Property
Register and also the properties
entered there in, under
the direct supervision of the
SHO.
6.1.2 HISTORY
SHEET
WEAPONS
OF
History sheets are maintained
for each weapon issued for
duty purpose in a Police Station.
On verifying each sheet,
history of a particular weapon
issued in the Police Station
can be understood. These
sheets are inspected by the
Armour Inspector every quarter.
6.1.3 ARMS DISTRI-
BUTION REG-
ISTER
A Register is to be maintained,
in Police Station
which contains details of arms
kept in Police station. The
arms allotted to each member
of the unit are entered
in this register. Each Police
Officer to whom a weapon
is issued should be held responsible
for proper cleaning
and maintenance. The SHO
should ensure that the men
clean their weapons regularly.
6.1.4 REGISTER OF
ALLOTEES OF
QUARTERS
A Register is maintained in
every Police station for entering
the details of Police
quarters allotted to each Police
Person. All officers are
entitled to rent free quarters.
Where there is no
Government Quarters available,
they are given house
rent allowance as may be fixed
by Government from time to
time. (GO (MS) 90 Home dtd
07.03.1968)
57
6.2 FINANCIAL
/ACCOUNT
RELATED
REGISTERS
6.2.1 PERMANENT
ADVANCE
REGISTER
A sum of money is allotted to
every Police Station for meeting
contingencies and other
expenses related to day today
matters. Once the fund is exhausted
due to utilization, the
ISHO can recoup a minimum
amount with the sanction of
the District Police Chief.
6.2.2 CASH BOOK
(KPF TR 7A)
The Cash book (KPF-TR
7A) shall be maintained in
Police Stations dealing with
receipt and disbursement of
Government money. All public
money received and disbursed
should be brought into
account immediately on receipt
and disbursement. The
cash Book should be personally
maintained by the SHO
in his own handwriting. If the
SHO is absent from the station
for more than a Day, the
book may be handed over to
the Station Writer with clear
instructions as to its maintenance.
The Opening balance,