SOP Station House Management by Kerala Police

30 3. POLICE DUTIES AND RESPONSIBILITIES
entered in the General
Diary.
14. Before taken over the
charge of General Diary
Officer, ensure that
the Government properties
entrusted, for safe
custody, are intact.
15. The General Diary duty
officer shall prepare GD
extract with respect to
the applications for GD
entry certificates related
to Motor Accidents, on
the basis of the Enquiry
Report as per the direction
from SHO and the
same shall be issued to
the applicant after obtaining
the signature of
SHO.
16. Make proper entries in
the Hospital Intimation
Register, bring into the
attention of SHO; endorse
the intimation to
the officer concerned
for taking necessary
action; shall register
cases on the direction
of SHO if the statement
recorded necessitates.
If that intimation
refers to any incident
occurred in some other
Police Station, it shall
be intimated to the concerned
Station through
VHF/Phone/Mail make
entries in Intimation
Register and General
Diary on transmission
of intimation to other
Station.
17. The General Diary duty
officer shall behave decently
towards the public
and shall ensure the
same from Sentry, Duty
Officers and other officers
on duty. It is the
duty of GD officer to ensure
that nobody who
visits the station faces
difficulties.
18. If any information is
received regarding the
visit of VIP within the
Police Station limit, it
shall be intimated to the
SHO and shall appoint
Police Officials on important
points enroute
and function place. The
said facts shall also be
entered in the General
Diary.
19. Officer’s report for Special
Duty from other
Stations/Units shall
properly be guided and
briefed about their nature
of duty and duty
places. GD Officer
shall collect their Passport/Movement
Orders;
make entries in the
General Diary. Upon
completion of their duties,
as per the direction
of the SHO, they
shall be redirected to
their Units with proper
entries in their Passport/Movement
Order
and General Diary.
20. The General Diary Duty
Officer shall hand over
the copy of “FIR registered”
to the Station
Writer.
21. The General Diary Duty
Officer shall inspect the
note book of the Police
Officials upon completion
of their duties
and shall make entries in
Note Book and in General
Diary.
22. The General Diary duty
officer shall enter the details
of Bus Warrants
and Rail Warrants issued
to the Police Officials
in the General Diary.
23. The General Diary Duty
Officer shall make necessary
arrangements for
inspecting the General
Diary and the station
Lock-Up by the Chair
Persons or the members
of Human Rights Commissions,
Women Commission,
SC/ST Commission
and the Police
Complaint Authorities
and the said matter
shall be entered in the
General Diary (Section:
12KP Act).
3.9 RECEPTION/HELP
DESK/STATION
SENTRY
DUTY
1. Police officers are deputed
for Reception/
Help Desk/ Sentry duty
in Police Stations for
providing security to the
Police Station building,
Arms and Ammunition,
Government Properties
and the accused in custody.
Three Police Officials
are posted for the
24 hours Sentry duty.
The sentry duty starts
from 08.00 hrs and it
continues to the next
day till 08.00 hrs (Rules:
423,424PSO).
2. The Police Officer deputed
for Sentry Duty
shall be in proper uniform
and will carry
Arms and Ammunitions.
The sentry duty
shall obtain duty in his
note book.