SOP Station House Management by Kerala Police

3.6. STATION WRITER 27
ficers and the submissions
of compliance report
in time.
27. The Station Writer shall
ensure time bound reply
to the applications
under Right to Information
Act.
28. Case diary Files shall be
arranged in yearly basis.
Handing over of
any CD File to prosecutors
or any other
office/agencies shall be
entered in the CD File
Movement Register and
the receipt in this regard
shall be affixed in the
FIR Index.
29. The material objects/Thondies
entrusted
by the Hon’ble
Court for safe custody
shall be properly entered
in the Thondi
Register and shall be
kept properly in the
thondi room or handed
over the same to the
Sentry Duty Official after
getting it entered
in Sentry Relief Book.
An index for the material
objects/thondi shall
also be prepared.
30. The Station Writer under
instruction from
the Station House Officer
will ensure that
Smart Thondi Rooms
are maintained in the
Police Station. This
involves preparing a detailed
list of all material
objects, including
their case details, assigning
a QR code to
each ‘Thondi’ for better
identification and then
keeping it in an ordered
manner. The code is attached
to the material
objects. This weed out
unwanted items kept
from time to time and
ensures that the status
of the case is updated.
31. All the FIRs shall be
timely published in
CCTNS, except those
FIRs which are exempted
by the Law.
32. All the Arms in the Police
Station shall be distributed
among the Police
Officials with proper
entry in the Arms Distribution
Register and
shall ensure that the
arms are kept neatly
and safely.
33. The Station Writer
shall remind the Station
House Officer the bi-
Annual renewal Rowdy
History Sheet (January-
1 and July-1). The renewal
note in this regard
shall be prepared as per
the direction of SHO;
send to the Sub Divisional
Police office and
shall collect the same
after order of renewal
from the Sub Divisional
Police Office.
34. The Station Writer
shall remind the Station
House Officer the
annual renewal of KD
History Sheet (January-
1st). The renewal note
in this regard shall be
prepared as per the direction
of SHO; send to
the DCRB through the
Sub Divisional Police
Office and shall collect
the same after renewal
from the DCRB.
35. Conduct Quarterly
comparison on the Arms
Register and the Explosive
Register with the
connected registers of
Taluk Office and shall
rectify the disparity if
any by bringing it before
the notice of SHO.
36. The Station Writer shall
take necessary steps
for the disposal of unclaimed
vehicles in the
Police Station premises.
37. The Station Writer shall
take necessary steps for
the cleanliness of Police
Station premises.
38. The Station Writer shall
assist the Station House
Officer in initiating actions
under the KAAPA
Act against the appropriate
persons for preventive
detention and
for restriction of their
movements U/S 15 of
KAAPA Act. The Station
Writer shall also
maintain the respective
registers as per Circular
No: 24/2009.
39. Upon receipt of Non
cognizable petitions directly
in Police Station,
receipt shall be issued
after get it registered in
IAPS. Thepetition shall
be brought into the notice
of SHO. As soon as
the disposal of the petitions,
the said fact shall
be entered in the petition
register and round
off the petition number
after collecting the
signatures of the complainant
and the respondent.
The decision
regarding the disposal
shall also be entered
in the petition, IAPS,
CCTNS and General