SOP Station House Management by Kerala Police

26 3. POLICE DUTIES AND RESPONSIBILITIES
gation Officer as per
the direction of SHO
for rectifying the defects
and re-submit before
the Hon’ble Court
after rectification.
18. The Station Writer shall
prepare a monthly report
regarding the number
of Final Reports returned
from the Courts;
the number of ‘Court returned
Final reports’ resubmitted
to the Court
after rectification; the
number of Final reports
returned by the Court
awaiting re-submission
for want of rectifying
the defects and shall
submit the same before
the Station House Officer.
19. While endorsing the
cases to the Police Officials
for the investigation,
it shall be entered
in the register maintained
for this purpose
and gets it acknowledged
by them.
20. Upon completion of investigation,
the said
fact shall be entered
in CCTNS and Crime
Drive through the respective
staffs. The
same shall also be entered
in the concerned
register by the Station
Writer and shall sign
the register for acknowledging
the receipt of
the Case File from the
concerned investigation
officer.
21. The Station Writer shall
ensure proper maintenance
of pending trial
board and its updation
on monthly basis by the
Aid Prosecution Duty
Official. Any omission
in this regard shall be
reported to the Station
House Officer.
22. The Station Writer shall
ensure that the Court
CDs are being written
properly by the Aid
Prosecution Duty Official
and any omissions
in this regard shall be
reported in the Station
House Officer. The copy
of Court CD shall be
send to the Sub Divisional
Police Office.
23. The details of conviction
in property cases shall
be entered in SCH Part
I, III, Conviction Register,
Alphabetical Name
Index, Ex Convict Register,
Loose Leaf Index
Register, FIR Index,
Finger Print Register,
Conviction Memo
and in History Sheet
(if exists). If the said
accused is residing in
another Police Station
limit, the Bad Character
Roll -A (BCR-A)
shall be sent to the Police
Station. The details
mentioned in counter
foil of BCR-A returned
from the said Police Station,
shall be entered
in the SCH Part-III. If
History Sheet is maintained
in other districts
for the accused, the conviction
details shall be
informed to the concerned
DCRB offices. If
the said accused is not
involved in any cases
within ten years of his
completion of last sentence/conviction,
and
does not exist in the
History Sheet, the Station
Writer shall remind
the SHO for the removal
of his name from
the SCH Part III (Rule
254(5)PSO).
24. When an accused in
convicted in property
offence, the Conviction
Memo shall be prepared
and shall be sent to
the Finger Print Bureau
through DCRB.
25. The Summons and Warrants
received from the
Courts shall properly
be entered in the Process
Register; and shall
be given to the Station
House Officer for
endorsing same to the
Police Officials deputed
for process serving duty.
The Station Writer shall
ensure that the Police
Officials receiving the
Summons/Warrants for
serving/execution acknowledge
the receipt in
the process register. All
the Summons/Warrants
shall be returned to the
Court after timely serving/execution
by the
concerned Police Officials
along with their
report; proper entries
shall be made again in
the Process Register.
The Process Register
shall be compared with
the concerned Court
Register bi-monthly and
shall remind the SHO
for rectifying the disparities
if any.
26. The Station Writer
shall remind the Station
House Officer for the
time bound compliance
of Inspection/Visiting
remarks of Superior Of-