SOP Station House Management by Kerala Police

3.6. STATION WRITER 25
7. The Cash Book shall be
written by the Station
Writer in the absence
of Station House Officer
for more than one day
[Rule: 557(8)PSO].
8. The personal search of
the accused to be kept
in the ‘Lock Up’ shall be
conducted and the objects
found during personal
search shall be
entered in the Prisoners
Search Register
and it shall be signed
by the Station House
Officer, Station Writer
and the Accused [Rule:
334(1)PSO].
9. Upon receipt of petitions
seeking reports
from the Superior Officers,
the Station House
Officer shall timely submit
the petition enquiry
report in prescribed proforma
before SHO for
onward transmission.
10. The Tappals received
from the Superior Officers
shall be entered
in the Tappal Distribution
Register. Important
references shall
also be entered in the
General Current Register
(Personal Register),
the reply in this regard
shall be prepared
as per the direction of
the SHO and submitted
in time to the Superior
Officers with the signature
of Station House
Officer after getting it
entered in the Despatch
Register. The date
of despatch shall also
be entered in the General
Current Register.
Monthly abstracts of all
petition registers should
be prepared.
11. The Tappals to be distributed
to the other offices
shall be given to
the ‘Tappal Duty Officials’
by entering the
same in the Despatch
Register and Local Delivery
Book after getting
it acknowledged by
the Tappal Duty Official.
When the Tappal
Duty Official returns to
the Police Station after
duty, the Station Writer
shall ensure that all the
Tappals were delivered
to the concerned offices
on proper acknowledgement.
12. The FIRs shall be submitted
to the concerned
Courts immediately
after the registration,
through Aid Prosecution/Tappal
Duty
Official after getting
it acknowledged by
them,shall enter the
same in the Despatch
Register and Local Delivery
Book. The copy
of the FIR shall also be
submitted to the Sub
Divisional Police Office,
DCRB and one copy
shall be kept in the Case
Diary file.
13. The Tappals submitted
to the Courts shall be
given to the Aid Prosecution
Duty Official
after getting it entered
in the Despatch Register,
the concerned Local
Delivery Book/Tappal
book and acknowledged
by him. The Station
Writer shall ensure the
proper delivery of the
said Tappals by verifying
the Local Delivery
Book/Tappal book returned
by the Aid Prosecution
Duty Official.
14. The Station Writer
shall remind the Station
House Officer for
the comparison of FIR
Index with the concerned
Court register
before 5th day of every
month and shall
rectify the irregularities/differences,
if any,
between the under investigation
cases as per
Police Station records
and Court records.
15. Express report shall be
timely sent to the Range
Office, DPC Office, Sub
Divisional Police office,
through IAPS or E-
Mail, immediately after
the report of Grave
Crime.
16. The list of under investigation
cases shall be
maintained properly as
per the PHQ Circular
No. 45/2009 (A,B,C,D
list). (A list – The
charge sheeted cases
awaiting CC/ST/RC
number from the Court.
B list- the Final reports
rejected/returned
from the Court. C list-
The Under Investigation
cases belongs to
previous month. D list-
The Under Investigation
cases reported during
current month).
17. The Final reports rejected
or returned from
the Courts shall be entered
in the B list
of UI cases and shall
endorse the same to
the concerned Investi-