SOP Station House Management by Kerala Police
24 3. POLICE DUTIES AND RESPONSIBILITIESperson concerned who isentrusted with the verificationduty.11. The PRO shall not involvein the disposal ofpetitions received in thePolice Station.12. The PRO shall ensuretimely reply to the applicationsunder theRight to InformationAct and Right to ServiceAct.13. The PRO shall ensurethe proper care and securityof the accusedin custody by ensuringproper feeding ofthe accused by the GDCharge Officer; properbody search of the accusedby the concernedinvestigation officer andproper entry of the objectsfound during personalsearch, if any,in the Prisoner SearchRegister (PSR). In caseof any laxity found, itshall be reported to theStation House Officer.14. The PRO, with the approvalof ISHO, shalltake necessary stepsfor assisting the InvestigatingOfficers forthe collection of variousdocuments such asPost Mortem Certificate,Treatment Certificate,AMVI report etc.from the concerned departmentsby maintainingcordial relationshipwith them.15. The PRO should be wellversed with the projectsimplemented by theKerala Police such asJanamaithri, StudentPolice Cadets etc. andthe respective nodal officers.16. The Senior citizen,women, Children andthe differently abled willbe treated kindly andfriendly during theirvisit to the Police Stationand the PRO shallensure the proper serviceof Women Desk tothe public as mentionedin PHQ Circular No.49/2009.17. The PRO should be wellversed with the day today activities of the PoliceStation.18. The PRO should behavepleasantly and friendlywith the common publicand the staff.19. The PRO should bewell versed with the behaviourpattern of allthe Police Officials inthe Police Station.20. The PRO should be acquaintedwith all theLaws/ section of lawswhich are frequentlyused in Police Station.21. The PRO shall remindthe Police Officials formaintaining the PoliceStation and its premisesneat and clean as perCircular No. 34/2010.22. The PRO shall propagatethe good worksand humanitarian worksdone by the Police Officialsthrough the officialsocial media sites ofKerala Police.3.6 STATIONWRITER1. The Station House Officershall appoint anappropriate Police officialas Station Writerby the order of DistrictPolice Chief [Rule:223(1)PSO]. The StationHouse Officer shallalso appoint an AssistantStation Writerfor assisting the StationWriter and an IT Officerwho is well acquittedwith the computer.2. All the registers andrecords in the PoliceStation should be properlymaintained by theStation Writer [Rule:223(1)PSO].3. All the Governmentproperties of the PoliceStation is entrustedto the Station Writer[Rule: 223(2)PSO] andit shall be maintainedproperly after get it enteredin the GovernmentProperty Register.4. The Station Writer shallprepare all the statementsand periodicalsin time and shall submitbefore the StationHouse Officer [Rule:223(2)PSO].5. All the required statementsand periodicalsshall be signed and submittedto the SuperiorOfficers by the StationWriter in the absenceof Station House Officer[Rule: 223(2)PSO].6. The Station Writer shallproperly maintain theVillage Roaster [Rule:334(1)PSO].
3.6. STATION WRITER 257. The Cash Book shall bewritten by the StationWriter in the absenceof Station House Officerfor more than one day[Rule: 557(8)PSO].8. The personal search ofthe accused to be keptin the ‘Lock Up’ shall beconducted and the objectsfound during personalsearch shall beentered in the PrisonersSearch Registerand it shall be signedby the Station HouseOfficer, Station Writerand the Accused [Rule:334(1)PSO].9. Upon receipt of petitionsseeking reportsfrom the Superior Officers,the Station HouseOfficer shall timely submitthe petition enquiryreport in prescribed proformabefore SHO foronward transmission.10. The Tappals receivedfrom the Superior Officersshall be enteredin the Tappal DistributionRegister. Importantreferences shallalso be entered in theGeneral Current Register(Personal Register),the reply in this regardshall be preparedas per the direction ofthe SHO and submittedin time to the SuperiorOfficers with the signatureof Station HouseOfficer after getting itentered in the DespatchRegister. The dateof despatch shall alsobe entered in the GeneralCurrent Register.Monthly abstracts of allpetition registers shouldbe prepared.11. The Tappals to be distributedto the other officesshall be given tothe ‘Tappal Duty Officials’by entering thesame in the DespatchRegister and Local DeliveryBook after gettingit acknowledged bythe Tappal Duty Official.When the TappalDuty Official returns tothe Police Station afterduty, the Station Writershall ensure that all theTappals were deliveredto the concerned officeson proper acknowledgement.12. The FIRs shall be submittedto the concernedCourts immediatelyafter the registration,through Aid Prosecution/TappalDutyOfficial after gettingit acknowledged bythem,shall enter thesame in the DespatchRegister and Local DeliveryBook. The copyof the FIR shall also besubmitted to the SubDivisional Police Office,DCRB and one copyshall be kept in the CaseDiary file.13. The Tappals submittedto the Courts shall begiven to the Aid ProsecutionDuty Officialafter getting it enteredin the Despatch Register,the concerned LocalDelivery Book/Tappalbook and acknowledgedby him. The StationWriter shall ensure theproper delivery of thesaid Tappals by verifyingthe Local DeliveryBook/Tappal book returnedby the Aid ProsecutionDuty Official.14. The Station Writershall remind the StationHouse Officer forthe comparison of FIRIndex with the concernedCourt registerbefore 5th day of everymonth and shallrectify the irregularities/differences,if any,between the under investigationcases as perPolice Station recordsand Court records.15. Express report shall betimely sent to the RangeOffice, DPC Office, SubDivisional Police office,through IAPS or E-Mail, immediately afterthe report of GraveCrime.16. The list of under investigationcases shall bemaintained properly asper the PHQ CircularNo. 45/2009 (A,B,C,Dlist). (A list – Thecharge sheeted casesawaiting CC/ST/RCnumber from the Court.B list- the Final reportsrejected/returnedfrom the Court. C list-The Under Investigationcases belongs toprevious month. D list-The Under Investigationcases reported duringcurrent month).17. The Final reports rejectedor returned fromthe Courts shall be enteredin the B listof UI cases and shallendorse the same tothe concerned Investi-
- Page 1 and 2: 1
- Page 3 and 4: Station House ManagementSOPbyKerala
- Page 5 and 6: Other ResourcesThe Kerala Police Ma
- Page 7 and 8: PREFACEKerala Police working undert
- Page 9 and 10: Contents1 POLICE STATION - A CITIZE
- Page 11 and 12: CONTENTSix6.3.6 GENERAL MEMO BOOK .
- Page 13 and 14: CONTENTSxi6.15.8 CURRENT REGISTER .
- Page 15 and 16: CONTENTSxiii10.3.1 Smart Thondy Roo
- Page 17 and 18: 1POLICE STATION - A CITIZENFRIENDLY
- Page 19 and 20: 1.6. PETITION MANAGEMENT SERVICE 3l
- Page 21 and 22: 2FUNCTIONS OF A POLICESTATIONFuncti
- Page 23 and 24: 2.3. POLICE IS A UNIFORMED PUBLIC S
- Page 25 and 26: 3POLICE DUTIES ANDRESPONSIBILITIES3
- Page 27 and 28: 3.1. STATION HOUSE OFFICER 11spect
- Page 29 and 30: 3.1. STATION HOUSE OFFICER 13the qu
- Page 31 and 32: 3.1. STATION HOUSE OFFICER 15victed
- Page 33 and 34: 3.2. SUB INSPECTOR (LAW AND ORDER)
- Page 35 and 36: 3.2. SUB INSPECTOR (LAW AND ORDER)
- Page 37 and 38: 3.3. SUB INSPECTOR (CRIMES) 21ratio
- Page 39: 3.5. PUBLIC RELATION OFFICER (PRO)
- Page 43 and 44: 3.6. STATION WRITER 27ficers and th
- Page 45 and 46: 3.8. GENERAL DIARY DUTY 29cers/Seni
- Page 47 and 48: 3.9. RECEPTION/HELP DESK/STATION SE
- Page 49 and 50: 3.11. PROCESS DUTY 33of the Hon’b
- Page 51 and 52: 3.14. 11.BEAT / PATROL DUTY 35the f
- Page 53 and 54: 3.17. 13. WOMEN BEAT OFFICER 37the
- Page 55 and 56: 3.18. 14. MISCELLANEOUS DUTIES 3926
- Page 57 and 58: 3.20. PRECAUTIONS TO BE TAKEN DURIN
- Page 59 and 60: 3.22. E) TRAFFIC CONTROL DUTY 432.
- Page 61 and 62: 3.24. F) PRISONERS ESCORT DUTY 45th
- Page 63 and 64: 3.26. H.TAPPAL DUTY 472. The Tappal
- Page 65 and 66: 4POLICE STATION DUTIES ANDVERTICALS
- Page 67 and 68: 4.2. CRIME INVESTIGATION WING 514.2
- Page 69 and 70: 5THE COASTAL POLICE STATIONSThe bas
- Page 71 and 72: 5.4. DUTIES OF TECH CREW 55of actio
- Page 73 and 74: 6OFFICIAL POLICE RECORDS6.1 GOVERNM
- Page 75 and 76: 6.3. ADMINISTRATIVE 596.2.7 RV/EV R
- Page 77 and 78: 6.3. ADMINISTRATIVE 616.3.10 TAPPAL
- Page 79 and 80: 6.5. OTHER COMMON REGISTER 63Monthl
- Page 81 and 82: 6.6. PETITION ENQUIRY REGISTERS 656
- Page 83 and 84: 6.7. PROCESS REGISTERS 676.6.9 REGI
- Page 85 and 86: 6.11. STATION CRIME HISTORY- PART I
- Page 87 and 88: 6.12. STATION CRIME HISTORY-PART IV
- Page 89 and 90: 6.14. STATION CRIME HISTORY PART VI
24 3. POLICE DUTIES AND RESPONSIBILITIES
person concerned who is
entrusted with the verification
duty.
11. The PRO shall not involve
in the disposal of
petitions received in the
Police Station.
12. The PRO shall ensure
timely reply to the applications
under the
Right to Information
Act and Right to Service
Act.
13. The PRO shall ensure
the proper care and security
of the accused
in custody by ensuring
proper feeding of
the accused by the GD
Charge Officer; proper
body search of the accused
by the concerned
investigation officer and
proper entry of the objects
found during personal
search, if any,
in the Prisoner Search
Register (PSR). In case
of any laxity found, it
shall be reported to the
Station House Officer.
14. The PRO, with the approval
of ISHO, shall
take necessary steps
for assisting the Investigating
Officers for
the collection of various
documents such as
Post Mortem Certificate,
Treatment Certificate,
AMVI report etc.
from the concerned departments
by maintaining
cordial relationship
with them.
15. The PRO should be well
versed with the projects
implemented by the
Kerala Police such as
Janamaithri, Student
Police Cadets etc. and
the respective nodal officers.
16. The Senior citizen,
women, Children and
the differently abled will
be treated kindly and
friendly during their
visit to the Police Station
and the PRO shall
ensure the proper service
of Women Desk to
the public as mentioned
in PHQ Circular No.
49/2009.
17. The PRO should be well
versed with the day to
day activities of the Police
Station.
18. The PRO should behave
pleasantly and friendly
with the common public
and the staff.
19. The PRO should be
well versed with the behaviour
pattern of all
the Police Officials in
the Police Station.
20. The PRO should be acquainted
with all the
Laws/ section of laws
which are frequently
used in Police Station.
21. The PRO shall remind
the Police Officials for
maintaining the Police
Station and its premises
neat and clean as per
Circular No. 34/2010.
22. The PRO shall propagate
the good works
and humanitarian works
done by the Police Officials
through the official
social media sites of
Kerala Police.
3.6 STATION
WRITER
1. The Station House Officer
shall appoint an
appropriate Police official
as Station Writer
by the order of District
Police Chief [Rule:
223(1)PSO]. The Station
House Officer shall
also appoint an Assistant
Station Writer
for assisting the Station
Writer and an IT Officer
who is well acquitted
with the computer.
2. All the registers and
records in the Police
Station should be properly
maintained by the
Station Writer [Rule:
223(1)PSO].
3. All the Government
properties of the Police
Station is entrusted
to the Station Writer
[Rule: 223(2)PSO] and
it shall be maintained
properly after get it entered
in the Government
Property Register.
4. The Station Writer shall
prepare all the statements
and periodicals
in time and shall submit
before the Station
House Officer [Rule:
223(2)PSO].
5. All the required statements
and periodicals
shall be signed and submitted
to the Superior
Officers by the Station
Writer in the absence
of Station House Officer
[Rule: 223(2)PSO].
6. The Station Writer shall
properly maintain the
Village Roaster [Rule:
334(1)PSO].
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