SOP Station House Management by Kerala Police
12 3. POLICE DUTIES AND RESPONSIBILITIESas and when required.23. The pending trial caseswhich are treated asLong Pending Casesshall be entered in theLP list of the Police Stationand necessary stepsshall be taken for arrestingthe abscondingaccused after obtainingwarrant.24. There shall be properentry of Summons andWarrants in the ProcessRegister (Rule:521PSO); Summons andWarrants shall be endorsedto the Police officerfor service/executionon proper acknowledgement.The Police officerdesignated for processduty shall be rotated onmonthly basis (CircularNo. 71/1970(4)).25. The Station House Officershall test checkthe unexecuted warrants(Circular Nos.25/2005, 28/1984,8/1958, 15/1994).26. The Station House Officershall ensure monthlycomparison of FIR Indexand bi-monthlycomparison of ProcessRegisters with correspondingCourt registers(Rule: 521(3)PSO).27. The SHO shall maintaincordial relation with JudicialOfficers and Prosecutorsfor the smoothfunctioning of the criminalproceedings.28. All the Statement ofFacts/Affidavits requiringto be filed beforethe Hon’ble Court shallbe prepared by the StationHouse Officer andshall assure timely submissionbefore the respectiveHon’ble Court(Rule:169PSO; CircularNo: 38/2012).29. Service of the subordinatePolice Officersassisted in theinvestigation of gravecrimes/sensational casesshall be utilised for theAid Prosecution duty ofthe case. SHO shouldpersonally monitor theconduct of trial.30. The Station House Officershall ensure properfiling of Court CDsby the Aid prosecutionduty persons (CircularNo. 127/1968). Theoriginal Court CD shallbe filed in the Case Diaryand the copy shallbe send to the officeof DySP/ACP (CircularNo. 18/1969)31. The Station House Officershall strictly adhereto the directions asenvisage in PHQ CircularNos. 54/2009&22/2013; and ExecutiveDirective No.2/2017, while handingover of cases to CB forinvestigation.32. The Station House Officershall divide thestation limit into beatsand shall depute separateJanamaithri BeatOfficers for every beat.The duties to be performedby the Beat PoliceOfficers during beatduty shall be enteredin the beat book/M-Beat Application. SHOshall utilise the information/intelligencefrom Beat officers toensure proper maintenanceof Law and Orderand safety of thepublic within the PoliceStation limit. TheSHO shall also utilisethe services of JanamaithriBeat Officersand Community RelationsOfficers to connectwith the communityand utilise communitytrust to reduceand detect crime. (Section:65 KP Act; Rules:281,282,283 PSO; CircularNos. 34/2009,35/2009).33. The Station House officershall monitor thevisit of Woman beatofficer to the LocalPanchayat offices andproper performance ofduty entrusted to her.(Executive DirectiveNo. 19/2017)34. The Station House Officershall also arrangeMotor Cycle patrolling(Circular No. 8/2004),mobile patrolling andnight patrolling in additionto the beat patrollingfor ensuringthe presence of Policein the entire stationlimit and thereby, buildpublic confidence thatthey are safe and secured(Rules : 288,289 &290PSO; ExecutiveDirective 22/2018;Section : 4(p) KP Act.35. The Station House Officershall file report underthe provisions ofsections 107, 108, 109and 110 CrPC against
3.1. STATION HOUSE OFFICER 13the qualified personswithin the Police Stationlimit, before theSub Divisional PoliceOfficer and upon obtainingsanction shallregister and file case beforethe Sub DivisionalMagistrate Court. SHOshall ensure the executionof bond for goodbehaviour by such personon order of the SubDivisional Magistrate(Rules: 297 to 303PSO)36. The Station House Officershall submit reportagainst the personshabitually creating nuisanceto public orderwithin the Police Stationlimit to Sub DivisionalPolice Officer andshall open Rowdy HistorySheet against suchpersons after receivingsanction from the SDPO(Rules : 259, 260,300PSO).37. The Station House Officershall submit biyearlyreport to theSub Divisional PoliceOfficer for renewal ofRowdy History andshall take necessarysteps for closing theRHS as and when theRowdies character isfound no more threatto public tranquillity(Rule : 259(8)PSO).38. The Station House Officershall submit theKD History Sheets tothe District Police Chiefthrough Sub DivisionalPolice Officer for yearlyrenewal and shall ensurethe receipt of the samefrom the respective officeafter renewal (Rule: 257PSO).39. The Station House Officershall submit reportsagainst qualified personsunder KAAPA tothe District Magistratethrough the SuperiorOfficers for their preventivedetention. Similarly,he shall submitreport before theDIG/IGP for the restrictionof movement ofqualified persons as persection 15 of KAAPA(Circular No. 24/2009)40. The Station House Officershall issue notice tothe concerned authorities/personsregardingthe matters endangeringhuman life such as openwells without fence, decayedtrees/trees likelyto fall, buildings in dangerousconditions etc.and shall take necessaryaction by submitting anapplication before theRDO for the removal ofthe same (Sections: 133&144CrPC).41. The Station House Officershall identify the areasunder the threat ofnatural/ potential manmadecalamities withinthe Police Station limit(Rule: 246PSO). SHOshall prepare an actionplan for Disaster Management.SHO shallassure safety of life andproperty, provide shelter,rehabilitate, evacuatepeople from crisissituation, providetransportation duringnatural and manmadecalamities, epidemic etc.42. The Station House Officershall conduct surpriseinspection of licensedarms and ammunitionswithin the PoliceStation limit; shall ensurethat licence conditionsare not violated;and shall take necessarylegal actions if any typeof violation observed.The connected stationregister shall be comparedwith the Registerkept at Taluk Officeevery three months andshall rectify the irregularities,if any (Rule:458PSO).43. The Station House Officershall conduct surpriseinspection on thepremises of Explosive licenceswithin the PoliceStation limit; shall ensurethat they are observingall the licenceconditions; and shalltake necessary legal actionsin case of any violationsfound. Quarterlycomparison of theconcerned register shallbe conducted with theregister kept at TalukOffice and shall rectifythe irregularities, if any(Rule: 462PSO).44. The Station House Officershall prepare thebandobust scheme wellin advance with respectto the VIP visits, Festivals/probable Law andOrder issues etc. andshall ensure the presenceof sufficient Policeforce by sendingthe bandobust schemeto the Superior Officersin advance. (Rules: 511&249PSO)45. The Station House Of-
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- Page 5 and 6: Other ResourcesThe Kerala Police Ma
- Page 7 and 8: PREFACEKerala Police working undert
- Page 9 and 10: Contents1 POLICE STATION - A CITIZE
- Page 11 and 12: CONTENTSix6.3.6 GENERAL MEMO BOOK .
- Page 13 and 14: CONTENTSxi6.15.8 CURRENT REGISTER .
- Page 15 and 16: CONTENTSxiii10.3.1 Smart Thondy Roo
- Page 17 and 18: 1POLICE STATION - A CITIZENFRIENDLY
- Page 19 and 20: 1.6. PETITION MANAGEMENT SERVICE 3l
- Page 21 and 22: 2FUNCTIONS OF A POLICESTATIONFuncti
- Page 23 and 24: 2.3. POLICE IS A UNIFORMED PUBLIC S
- Page 25 and 26: 3POLICE DUTIES ANDRESPONSIBILITIES3
- Page 27: 3.1. STATION HOUSE OFFICER 11spect
- Page 31 and 32: 3.1. STATION HOUSE OFFICER 15victed
- Page 33 and 34: 3.2. SUB INSPECTOR (LAW AND ORDER)
- Page 35 and 36: 3.2. SUB INSPECTOR (LAW AND ORDER)
- Page 37 and 38: 3.3. SUB INSPECTOR (CRIMES) 21ratio
- Page 39 and 40: 3.5. PUBLIC RELATION OFFICER (PRO)
- Page 41 and 42: 3.6. STATION WRITER 257. The Cash B
- Page 43 and 44: 3.6. STATION WRITER 27ficers and th
- Page 45 and 46: 3.8. GENERAL DIARY DUTY 29cers/Seni
- Page 47 and 48: 3.9. RECEPTION/HELP DESK/STATION SE
- Page 49 and 50: 3.11. PROCESS DUTY 33of the Hon’b
- Page 51 and 52: 3.14. 11.BEAT / PATROL DUTY 35the f
- Page 53 and 54: 3.17. 13. WOMEN BEAT OFFICER 37the
- Page 55 and 56: 3.18. 14. MISCELLANEOUS DUTIES 3926
- Page 57 and 58: 3.20. PRECAUTIONS TO BE TAKEN DURIN
- Page 59 and 60: 3.22. E) TRAFFIC CONTROL DUTY 432.
- Page 61 and 62: 3.24. F) PRISONERS ESCORT DUTY 45th
- Page 63 and 64: 3.26. H.TAPPAL DUTY 472. The Tappal
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- Page 71 and 72: 5.4. DUTIES OF TECH CREW 55of actio
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- Page 75 and 76: 6.3. ADMINISTRATIVE 596.2.7 RV/EV R
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12 3. POLICE DUTIES AND RESPONSIBILITIES
as and when required.
23. The pending trial cases
which are treated as
Long Pending Cases
shall be entered in the
LP list of the Police Station
and necessary steps
shall be taken for arresting
the absconding
accused after obtaining
warrant.
24. There shall be proper
entry of Summons and
Warrants in the Process
Register (Rule:
521PSO); Summons and
Warrants shall be endorsed
to the Police officer
for service/execution
on proper acknowledgement.
The Police officer
designated for process
duty shall be rotated on
monthly basis (Circular
No. 71/1970(4)).
25. The Station House Officer
shall test check
the unexecuted warrants
(Circular Nos.
25/2005, 28/1984,
8/1958, 15/1994).
26. The Station House Officer
shall ensure monthly
comparison of FIR Index
and bi-monthly
comparison of Process
Registers with corresponding
Court registers
(Rule: 521(3)PSO).
27. The SHO shall maintain
cordial relation with Judicial
Officers and Prosecutors
for the smooth
functioning of the criminal
proceedings.
28. All the Statement of
Facts/Affidavits requiring
to be filed before
the Hon’ble Court shall
be prepared by the Station
House Officer and
shall assure timely submission
before the respective
Hon’ble Court
(Rule:169PSO; Circular
No: 38/2012).
29. Service of the subordinate
Police Officers
assisted in the
investigation of grave
crimes/sensational cases
shall be utilised for the
Aid Prosecution duty of
the case. SHO should
personally monitor the
conduct of trial.
30. The Station House Officer
shall ensure proper
filing of Court CDs
by the Aid prosecution
duty persons (Circular
No. 127/1968). The
original Court CD shall
be filed in the Case Diary
and the copy shall
be send to the office
of DySP/ACP (Circular
No. 18/1969)
31. The Station House Officer
shall strictly adhere
to the directions as
envisage in PHQ Circular
Nos. 54/2009
&22/2013; and Executive
Directive No.
2/2017, while handing
over of cases to CB for
investigation.
32. The Station House Officer
shall divide the
station limit into beats
and shall depute separate
Janamaithri Beat
Officers for every beat.
The duties to be performed
by the Beat Police
Officers during beat
duty shall be entered
in the beat book/M-
Beat Application. SHO
shall utilise the information/intelligence
from Beat officers to
ensure proper maintenance
of Law and Order
and safety of the
public within the Police
Station limit. The
SHO shall also utilise
the services of Janamaithri
Beat Officers
and Community Relations
Officers to connect
with the community
and utilise community
trust to reduce
and detect crime. (Section:
65 KP Act; Rules:
281,282,283 PSO; Circular
Nos. 34/2009,
35/2009).
33. The Station House officer
shall monitor the
visit of Woman beat
officer to the Local
Panchayat offices and
proper performance of
duty entrusted to her.
(Executive Directive
No. 19/2017)
34. The Station House Officer
shall also arrange
Motor Cycle patrolling
(Circular No. 8/2004),
mobile patrolling and
night patrolling in addition
to the beat patrolling
for ensuring
the presence of Police
in the entire station
limit and thereby, build
public confidence that
they are safe and secured
(Rules : 288,
289 &290PSO; Executive
Directive 22/2018;
Section : 4(p) KP Act.
35. The Station House Officer
shall file report under
the provisions of
sections 107, 108, 109
and 110 CrPC against
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