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Data integrity PIC S

good practices for data management and integrity in regulatory GMP/GDP environments

good practices for data management and integrity in regulatory GMP/GDP environments

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12.2.1.2 Evidence of open communication of issues with clients and other regulators.

Transparent communication should be maintained throughout the

investigation and remediation stages. Regulators should be aware that

further data integrity failures may be reported as a result of the detailed

investigation. Any additional reaction to these notifications should be

proportionate to public health risks, to encourage continued reporting;

12.2.1.3 Evidence of communication of data integrity expectations across the

organisation, incorporating and encouraging processes for open reporting of

potential issues and opportunities for improvement;

12.2.1.4 The regulated user should ensure that an appropriate evaluation of the

vulnerability of electronic systems to data manipulation takes place to ensure

that follow-up actions have fully resolved all the violations. For this evaluation

the services of qualified third party consultant with the relevant expertise may

be required;

12.2.1.5 Implementation of data integrity policies in line with the principles of this

guide;

12.2.1.6 Implementation of routine data verification practices.

13 Glossary

Archiving

Long term, permanent retention of completed data and relevant metadata in its final

form for the purposes of reconstruction of the process or activity.

Audit Trail

GMP/GDP audit trails are metadata that are a record of GMP/GDP critical information

(for example the creation, modification, or deletion of GMP/GDP relevant data), which

permit the reconstruction of GMP/GDP activities.

Back-up

A copy of current (editable) data, metadata and system configuration settings (e.g.

variable settings which relate to an analytical run) maintained for the purpose of

disaster recovery.

Computerised system

A system including the input of data, electronic processing and the output of

information to be used either for reporting or automatic control.

Data

Facts, figures and statistics collected together for reference or analysis.

Data Flow Map

A graphical representation of the "flow" of data through an information system

Data Governance

The sum total of arrangements to ensure that data, irrespective of the format in which

it is generated, recorded, processed, retained and used to ensure a complete,

consistent and accurate record throughout the data lifecycle.

PI 041-1 61 of 63 1 July 2021

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