Word Processing Skills

Word Processing Skills
November 21
Microsoft Word Google Doc Pages
Use word processors to type text and insert
pictures onto a page to make a document.

Contents
Page 6 Mouse skills
7 Keyboard skills
18 Text
25 Pictures
Listen carefully to instructions
Attitude
Look carefully at examples
Show curiosity:
Hmmm! I wonder
what this does?
Give helpful help
☺ Pointing and talking
Taking over and doing it
Memory
Work hard to
remember these skills.
Learn from Your Mistakes
Mistakes are the
proof you are trying.
1

Examples of documents:
Letter
Poster
Information Report
Story
2

3

4

Posture
5

Mouse Skills
There are two types of mouse:
An External Mouse
(A mouse with a tail)
A touchpad
(A mouse that you stroke)
Here are some mouse skills to master:
Use the
right
Use the
button to
left button
open a
most of the
menu.
time.
How many
menus can you
find?
Use the scroll wheel to move up and down the page.
Double click
Press the left button twice
quickly.
Make sure you don’t move the mouse between
clicks otherwise you will click and drag.
Click and drag
Press and hold the left button.
Drag the pointer across the screen.
Let go of the left button.
6

Keyboard Skills
Key:
Be nosey in a good way
A good way of learning to use a keyboard is to explore the keys to find
out what they do.
Hmmm! I wonder
what this does?
• What do the colours mean?
• Which keys do you use most often?
• Which keys do you need to start using more?
7

Touch Typing Tips
Start with your pointing fingers on the home keys (feel the bumps on
the F and J keys)
and then the rest of your fingers on the home row.
8

Upper case
Upper case and Lower Case
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
a b c d e F g h i j k l m n o p q r s t u v w x y z
Lower case
Upper case
Lower case
Changing from upper case to lower case
Caps Lock
If you need lots of capital
letters, use CAPS LOCK
Shift
If you need one capital letter,
use SHIFT
9

Spot the Difference
These are the characters you get when Shift and Caps Lock are OFF.
These are the characters you get when Shift and Caps Lock are ON.
10

Shift or Caps Lock OFF.
Punctuation Keys
Shift or Caps Lock ON.
Space Bar Comma Full stop Exclamation
mark
Question
mark
The Sentence Ending Team:
Separate every sentence with:
A sentence ender 1 space capital letter
. ? !
Space Bar
Start a new paragraph with Enter
TiPToP Paragraphs
(AKA Return)
11

Numbers
There are two ways of typing numbers:
The number line
The number pad
Press the Num Lock key to activate the
numbers.
The number pad is the quickest way of adding lots of numbers rapidly.
Use it for maths challlenges
Other keys
Ctrl Winkey Alt Alt Gr Menu Key
(Control Key)
For
keyboard
shortcuts
(Windows Key)
Open the
Start Menu
(Alternate Key)
For
keyboard
shortcuts
12
(Alternate Graphics)
Special
characters
(Application Key)
Open a menu
(like right click)

Keyboard Shortcuts
Keyboard shortcuts are a quick way of giving the computer a command.
When you learn them, it is quicker than using a mouse.
Instructions
1. Press and hold the first key.
2. Press and let go of the second key.
3. Let go of the first key.
Try to use one hand if you can, but you may need 2 hands until you get a
bit bigger.
Save
Open
New
+
Cut
+
Copy
+
Paste
+
Bold
+
Italics
+
Underline
+
Print
+
+
Decrease size of
font by 1 point
(Select the text first)
+
13
+
Increase size of
font by 1 point
(Select the text first)
+

Moving around with the keyboard
Experiment with these keys:
Arrow keys
Page Up and Page Down
Move one place.
Home
Move up or down the page.
End
Jump to the start of the line.
CTRL + left arrow
+
Move backward one word.
CTRL + up arrow
+
Move up one paragraph.
CTRL + Home
+
Jump to the start of the document.
Jump to the end of the line.
CTRL + right arrow
+
Move forward one word.
CTRL + down arrow
+
Move down one paragraph.
CTRL + End
+
Jump to the end of the document.
14

Shift + left arrow
+
Select one letter to the left
Shift + Home
+
Select the word to the left.
Ctrl, Shift + Home
+
Selecting Text
Shift + right arrow
+
Select one letter to the right
Shift + End
+
Select the word to the right.
Ctrl, Shift + End
+
Select one letter to the left Select one letter to the right
Other Keyboard Shortcuts
Open the Insert tab
+
Other letters select
other tabs.
Refresh a web page
Insert a table
Other letters select
other tools.
Open the address
bar in a web browser
Switch from one
program to another
+
File Explorer
+
Jump from one form
to another online
Minimise everything
+
Three Ways of Teaching Yourself Keyboard Shortcuts
1. Screen tips.
To find a screen tip choose a tool you use often and point at the
button without clicking. A screen tip should appear.
2. The Alt key
When you press the Alt key, letters appear for each tab.
3. Read the list on the next page.
15

Mistakes
When you are typing, you will make mistakes. Here are some ways to fix
them:
Backspace
rubs out BACKWARDS
Delete
rubs out FORWARDS
Undo
Redo
+
+
or
Sometimes you might be typing and accidentally press the Caps Lock key
and end up with A BIG CHUNK OF YOUR SENTENCE WRITTEN IN
UPPER CASE LETTERS.
THIS IS SO
ANNOYING!
If this happens, click and drag over the words you want to change and
press:
+
16

Be nosey in a good way
A good way of learning to use a Word Processor is to explore the tools
on the screen to find out what they do.
Hmmm! I wonder
what this does?
Ribbon Tabs
Try clicking on each tab on the ribbon then look at the commands on
each tab.
Commands
If you hover over a tool button with the mouse pointer for a couple of
seconds, a screen tip will appear. This will tell you what the button does.
17

Changing text
You can change the appearance of text with these tools on the Home
Tab:
Font
Arial
Comic sans
Times New Roman
Size
Keyboard shortcuts
bigger: CTRL + ]
smaller: CTRL + [
(Select the text first)
Change Case
Clear all
formatting
Bold Italics Underline Highlight Colour
makes letters
stand out
makes letters
lean to the right
adds a line under
the text
with different
colours
the font with
different colours
If you want to know what the rest
of the buttons do, get nosey and
ask yourself:
Hmmm! I
wonder what
this does?
18

Cut, Copy and Paste
Using a computer can save you time, if you know a few tricks. Paste is
one of those timesaving tricks.
There is an imaginary clipboard inside the computer.
When you cut or copy something, it is put onto the imaginary clipboard.
When you click paste, the last thing you put on the clipboard is inserted into
your document.
This can save you lots of time. However, be careful: you must not copy
someone else’s work and then pretend is yours. This is against copyright
rules.
Logo Description Keyboard shortcut
Remove something you want to
put somewhere else.
(Select the text or picture first).
+
Copy something you want to put
in more than one place.
(Select the text or picture first).
+
Anything you have cut or copied
can be put in a new place.
(Click where you want it to go first).
+
19

Alignment
(Lining the text up)
1. Click on the Home tab.
2. Look in the paragraph section.
3. Choose one of the alignment options
Align Left Centre Align Right Justify
Line the words
up on the left.
Line the words
up in the middle.
Line the words
up on the right.
Line the words
up on both
sides.
+ + + +
20

Saving your work
+
Save:
Resave something with the SAME
name and in the SAME folder.
Save As:
Give a document a NEW name or
save it in a NEW folder.
Make sure you remember
where you saved it so you
can find it next time.
21

Zooming In and Out
If you zoom out of the document, you can see what it will look like when
you print it. If you zoom in, it is easier to check your work is accurate.
Page Orientation
You can change the orientation of the page to portrait or landscape
using the Layout tab.
22

Spelling and Grammar
Red and blue squiggly lines show where you have made spelling or
grammar mistakes.
Right-click on the squiggly line to look at suggestions for how to correct
your mistake.
Think carefully about the suggestions; the computer might not have
guessed what you are trying to say.
Inserting a Text Box
If you need to move text around the page, insert it into a text box.
23

Inserting a Table
If you need to organise your document into rows and columns, you can
insert a table.
1. Click on the Insert tab.
2. Click on the Table button.
3. Click and drag the number of rows and columns you need.
Day
Monday
Tuesday
Wednesday
Thursday
Friday
Helper
Albert
Barbara
Cedric
Doris
Edgar
When you click on the table, you will see the Table Tools Tab appear in
the ribbon at the top of the page. These will give you more tools to use:
24

Inserting Pictures
What is missing from this poster?
CAKE SALE
Come and join us in the Year 4 classroom and buy some of our
delicious cakes.
We will be selling:
Cupcakes – 20p each
Chocolate brownies – 50p each
Fairy Cakes – 20p each
We are selling cakes on Friday 15 th September
between 2.00pm and 3.00pm
We hope to see you there!
You can add pictures to a document in different ways.
1. Insert a shape from the Insert menu.
2. Insert a picture from your computer or a shared drive.
3. Copy a picture from a copyright-free picture website like
www.pixabay.com and paste it into your document.
What does ‘copyright-free’ mean?
What should you do if you find a picture that makes you feel
uncomfortable?
25

Here are the shapes you can
insert when you click on the
Shapes button.
Shapes
(This is on the Insert Tab)
Moving Pictures
When your mouse pointer
looks like this, you can move
the picture to a different
part of the page.
Resizing Pictures
When your mouse pointer
looks like this, you can change
the size of the picture.
26

Taking Digital Photos
1. Hold the camera steady with two hands.
2. Point and focus it on the subject.
3. Press the capture button.
4. Check the photo looks okay and retake if needed.
5. Delete photos you don’t like.
Ask permission before taking photos of people.
Editing Photos
You can change the appearance of a picture to highlight something in it
or to suggest a mood or feeling (e.g. coldness, magical, happiness).
Crop lets you cut out
parts of a picture you
don’t want.
Apply filters or
effects to change the
colours.
Remove blemishes like
dust or dirt.
Add a border or
frame so it looks neat.
Adjust the brightness
and contrast so it is
lighter or darker.
Blur parts so your
eyes focus on the main
subject.
27

Wrap Text
You can make the text wrap around the pictures in different ways.
1. Click on the picture.
2. Click on the Picture Tools Format tab.
3. Click on the Wrap Text button.
4. Choose one of the options.
In Line with Text The picture is locked onto the page like a letter
typed on the keyboard.
Square
Text wraps around the picture in a square.
Tight
Text wraps around the picture tightly.
Through
Text wraps through the picture.
Top and Bottom Keeps the text above and below the object, but not
to its sides.
Behind Text The picture appears behind the text.
In Front of Text The picture appears in front of the text.
28

Word Processing Key Skills Quiz
Do you normally say, “I wonder what this does?” or ask someone else,
“How do I…?”
Do you normally give helpful help (pointing and talking) or unhelpful
help (taking over)?
How many mouse skills can you name?
When would you use Shift and when would you use Caps Lock?
How many different ways can you change the appearance of text?
How do you separate sentences?
What is the difference between Back Space and Delete?
What is the difference between Save and Save As?
What is the difference between Cut and Copy?
29

What feature do you use for putting something you have cut or copied
into your work?
How many ways can you use a keyboard to move around a document?
What do you put text in if you want to drag it to different points on
the page?
What do you know about moving and resizing objects?
What text wrapping options for pictures do you know?
Why might you insert a table?
What do red squiggly underlines mean and what advice do you have for
using them?
What do blue squiggly underlines mean and what advice do you have
for using them?
What other advice do you have?
30

Word Processing Key Skills
All the time
• Show curiosity: Ask, “I wonder what
this does?”
• Give helpful help (Pointing and talking
instead of taking over)
Mouse Skills
• Point and left-click with the mouse
• Double click with the mouse
• Drag and drop with the mouse
• Point and right-click with the mouse
• Play a game controlling the mouse
smoothly
Changing text
• Change font style
• Change font size
• Change font colour
• Use bold, italics and underline
• Change the alignment of the text (Left,
right, centre, justify)
• Copy and paste text
• Insert bullet points and numbers
Programs and files
• Open and close a program
• Save a document in a specific place
• Find a saved document
• Know the difference between Save and
Save As
• Create and organise folders using
appropriate names
Keyboard skills
• Use Shift for individual capitals
• Use Caps Lock for several capitals in a
row
• Full stop followed by space and a
capital letter
• Know the difference between Back
Space and Delete
• Use the arrow, home, end, page up and
down keys to move around a document
Pictures
• Copy and paste pictures
• Insert, move and resize objects
• Use different text wrapping options
appropriately for pictures
Text Boxes
• Insert a text box
• Change borders and fill colour on text
boxes
• Know the difference between Cut and
Copy
Table
• Insert a table
• Format cells in a table
Spelling and Grammar
• Choose correct spelling suggestions (red line)
• Choose correct grammar suggestions (blue line)