Notary A Public Official
a notary can be defined as a public official appointed by the state government to make a legal document valid and he verifies the document impartially to prevent any case of fraud. Depending on the state his duties and powers are assigned. The signature and the seal of the notary are the most essential to attest the document. a notary can be defined as a public official appointed by the state government to make a legal document valid and he verifies the document impartially to prevent any case of fraud. Depending on the state his duties and powers are assigned. The signature and the seal of the notary are the most essential to attest the document.
Cross-checking of the documents also ensures him that there may not be any blank spaces asmost of the states recommend that there should not be any blank spaces as they may later bealtered for any kind of fraud.Checking for the documents will help him to verify for the name on the ID and the name onthe document are the same and he has entered the date on which the notarization is beingdone.Identification of the signer: It is a very important step for a document to get notarized, itvaries from state to state how they verify the signer or the person mentioned in thedocument. Well, there are three common methods for the identification of sooner:- Personal Knowledge: that means that the notary knows the signer personally. Somestates like California do not allow this means of verification.- Identity documents: Photo ID proofs are the common method for the identification andverification of the signer. Any of the government-issued cards can be used for identificationlike the driver’s licenses, passports, etc.
- A Credible identifying witness: A person who know the signer and can affirm or verify thesigner’s identity.Make Journal Entry: The notary should make a journal entry that is he should make all theessential details of the notarization so that whenever needed it can help especially when thereis any doubt on the notarization.The Journal entry in many states may include the date and time of the notarization, the details ofthe document for which notarization is performed, the signer’s name, address, and signature,method of verification of signers, the fee charged.Completion of the Notarial Certificate: When the certificate is complete with all theimportant information like the correct venue of the notarization, time is correct, etc. Then atlast the notary can sign the certificate and affix his seal at the proper place. Both the sign andthe seal should be together but the seal should not overlap any of the alphabets of thesignature.
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Cross-checking of the documents also ensures him that there may not be any blank spaces as
most of the states recommend that there should not be any blank spaces as they may later be
altered for any kind of fraud.
Checking for the documents will help him to verify for the name on the ID and the name on
the document are the same and he has entered the date on which the notarization is being
done.
Identification of the signer: It is a very important step for a document to get notarized, it
varies from state to state how they verify the signer or the person mentioned in the
document. Well, there are three common methods for the identification of sooner:
- Personal Knowledge: that means that the notary knows the signer personally. Some
states like California do not allow this means of verification.
- Identity documents: Photo ID proofs are the common method for the identification and
verification of the signer. Any of the government-issued cards can be used for identification
like the driver’s licenses, passports, etc.
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