Waves User Guide - V2

User Guide – V2 1

Table of Contents
Introduction to Waves ............................................................................................... 3
Log-In..................................................................................................................... 3
Competitions ........................................................................................................... 3
Import and Sync Competitions ................................................................................... 4
Competition Settings ................................................................................................ 5
Points Allocation ....................................................................................................... 6
Marshalling .............................................................................................................. 8
Marshalling Via Scanning ......................................................................................... 10
Scratching an Event ................................................................................................ 10
Scratching an Athlete or Team ................................................................................. 11
Drawing Lanes ....................................................................................................... 12
Check Marshalling .................................................................................................. 13
Rounds ................................................................................................................. 14
Progressing Following Rounds .................................................................................. 17
Progressing from Heats or Rounds to Semi’s or Finals ................................................. 19
Recording Results ................................................................................................... 22
Recording Quarter or Semi Final Results .................................................................... 24
Recording Final Results ........................................................................................... 24
Deleting & Resetting Results .................................................................................... 26
Editing Wave Numbers ............................................................................................ 27
Adding Competitors ................................................................................................ 28
RFID Tag Search .................................................................................................... 29
Waves Reports ....................................................................................................... 29
User Guide – V2 2

Introduction to Waves
Waves has been developed by Surf Life Saving New Zealand to manage Lifesaving Sport on the
beach or at a swimming pool. The system is designed to cater for all aspects of Surf Life Saving
Competition types, from pool events to beach events, surf boats, IRB's and more. Waves gives
the Officials and Volunteers the tools they need to run an effective event.
Log-In
To login, please visit the Waves website at http://www.wavesapp.nz/ and enter the Username
and Password supplied to you by your SLSNZ administrator, then click LOGIN. (Please note: that
your credentials are case sensitive). If you don’t know your username and password, please
contact mike.lord@surflifesaving.org.nz.
Competitions
Figure 1 – Login
Once logged in, a list of current competitions will be available that have been imported from the
EnterNow Entry System. Click on the competition you wish to complete results for by clicking on
the highlighted competition name. (Figure 2). To find older events then click on the Archived tab
next to Active.
If there are zero entries under the Entries column then the competition hasn’t been synced as
shown below then the Sync Entries button will need to be pushed first to bring the entries through
from EnterNow Online Entries system. If your event isn’t listed then you will need to import your
event by following the importing instructions below.
User Guide – V2 3

Archived
Events
Click to sync
entries
Import
Carnival
Highlighted
competition
names
Entry numbers
and when
synced last
Figure 2 – Competitions
Import and Sync Competitions
If your competition is not listed in the home screen for waves then you will need to import the
competition first. Please click on the ‘Import Carnival’ button located on the top right of the page
as shown above (Figure 2). Find the competition you wish to import then click the import button
on the right. Once you have imported your competition then click ‘Sync Entries’ to bring the
entries through from EnterNow into Waves. (Figure 3)
Import
Figure 3 – Import Competitions
User Guide – V2 4

Competition Settings
When you first select your competition you will need to set up the event under ‘Settings’ then
click ‘Carnival’ from the drop down menu. Then complete the Competition settings as detailed
below. (Figure 4)
Figure 4 – Carnival Settings
Carnival
Enter the Competition Venue
Select Beach or Pool
Select seeding Order and Lane
order
Select the point’s tables that will
be applied for the competition. A
lot of competitions hold both
Individual and Team Points.
(Individuals, Teams, Rounds)
For pool events you can select a
25m or 50m pool length
In this section you can select a
range of options under ‘Live
Results’ or ‘Results Settings’ to
add layers or items viewed by
officials or public.
The click ‘Save Changes’ before
exiting.
User Guide – V2 5

Points Allocation
Before you start your competition you will need to allocate points tables to the competition. As
shown in Figure 4 there are three point’s boxes to allocation point’s tables against. (Individual,
Team and Rounds).
To design a points table you click on Settings then Points Tables and you will be taken to a screen
as per below Figure 5. In the final, when the first three results are entered, they are allocated
points depending if they are individual events or team event. Note this may differ depending on
the points tables you have allocated for your event.
Describe what your
points table is for. E.g.
Representative Event
Decide if your points are
only for finals or do they
apply to rounds also.
Decide how many points
they receive for each
place. This can also be
half points.
Figure 5 – Points Allocation
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Below are four examples of points table used regularly for competitions:
Figure 6 – Points Tables Examples
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Marshalling
Before you can enter results, competitors / teams have to be marshalled. Select the
Marshalling/Results tab up the top banner then select the event you wish to marshal. (Figure 7)
(Note the next images had a pink heading as it’s our training Waves site. The live site is blue
which you will use on the beach)
This tab is the
completed events
that have been
marshalled and have
results finished
Events that haven’t
been marshalled.
Select the event you
wish to marshal.
Figure 7 - Marshalling
You can search your event using the two filter tabs at the top of the page as shown below:
Figure 8 - Searching your Events
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Click on the green Marshal button.
Figure 9 – Marshal
When marshalling competitors / teams, the first step is to check them off to say they are on the
starter’s line. To do this, click on the tick box to the left of each competitor / team name to show
they are at the starting line and ready to compete.
Click into the box
before you start
scanning RFID tags.
Check or uncheck
everyone at once.
Marshal one by one.
You can reset the
marshalling of the
event which will wipe
what you had done.
Figure 10 - Registration
Click Complete once you
have finished marshalling.
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This check-in list can be completed by selecting one by one or if the check-in button at the top is
clicked, all competitors / teams will be checked in. By clicking this again, it will unselect the whole
list. Once checked-in, the total amount of competitors / teams will be shown in the bottom left
corner (4/39 Figure 10 above) then click the Completed green button at the bottom right of the
page.
Marshalling Via Scanning
When marshalling competitors / teams, the first step is to check them off to say they are on the
starter’s line. To do this, click into the Scan RFID box located top right and then start scanning
the RFID attached to athletes vests or wristbands. A box notifying you of the successful scan will
appear and the athletes name will be ticked off automatically. Once you have finished
marshalling click the Completed box located in the bottom right corner of the page. (Figure 10)
Scratching an Event
If an Event is no longer being held you can scratch the entire event by clicking the three dots on
the right beside the event and select Scratch. If you make a mistake and need to restore the
event back into Upcoming events tab, click on the Scratched events tab and click the three dots
to the right of the event and click Restore.
Figure 11 – Scratching/Unscratching
User Guide – V2 10

Scratching an Athlete or Team
If an athlete or team is not racing you can scratch them from the event by clicking the three dots
on the right beside the athlete or team and select Scratch/Unscratch. If you make a mistake and
need to unscratch click the three dots again and select Scratch/Unscratch again. When a athlete
or team is scratched then the athlete or team will have lines through the names as shown below.
Scratch team
example.
Click on the three
dots and select
Scratch/Unscratch
Figure 12 – Scratching/Unscratching
User Guide – V2 11

Drawing Lanes
Once marshalling has been completed you then need to ‘Draw the Lanes’. First enter the number
of lanes available (note there is a guide in the Surf Sport Competition Manual but numbers may
differ depending on conditions). In the below example we have 43 athletes with 16 lanes per
heat and have selected one (1) round. (Note: select one round for when doing heats, semi’s final
format or select the number of rounds you wish to hold if doing rounds. View rounds information
on page 15.
#1 - Decide lanes
and rounds based on
numbers marshalled.
This shows how your
selections will look
for your heats (H1,
H2..), quarters (Q1,
Q2..) or semi’s (S1,
S2…).
The number next to
the H1, H2.. or S1,
S2..are the number
of athletes that have
been allocated.
#2 – Decide on how
many qualify through
to next round of
quarters, semi’s or
finals.
Figure 13 – Drawing Lanes
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Check Marshalling
Once the initial marshalling has been completed there will be a tick next to Marshal and also you
will see the heats, semis or final as stated down the left hand side. To check marshal click on the
Check In box for the heat, semi’ or final you wish to check in.
Figure 14 – Check Marshalling
Once you have click into the Check In box you tick the box next to the name or click the scan
RFID box and scan athletes into the race and check their allocated lanes. Once everyone is
checked in then click the complete bottom on the bottom right to finish and move to the next race
Information about
the race you are
checking in.
Figure 15 – Check Marshalling
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Rounds
When running Rounds for a competition first you Marshal/Register all teams or athletes as you
normally would for heats to first check final numbers competing in the Event(s). Once Marshalled
you click Compete and the Draw Lanes green box will appear as shown below.
#1 - Decide lanes
and rounds based on
numbers marshalled.
This shows how your
selections will look
for your Rounds –
Round A, B C with 4
Heats per Round.
The number next to
the H1, H2...are the
number of
athletes/teams that
have been allocated.
#2 – Decide on how many
qualify through to next round
of quarters, semi’s or finals
or the Placings are by Points
only.
Figure 16 – Drawing Rounds
User Guide – V2 14

Once you have selected your Rounds format as above click Publish and your rounds will be
produced similar to the below figure. The example below is for Rounds A, B, C with 4 Heats per
Round.
Step #1 – Marshal all
crews for the Round.
Step #2 – Check In
teams/athletes per
heat.
Step #3 – Complete
Results per round.
Figure 17 – Drawn Rounds Example
Now you are ready to Marshal Round A and then Check In each Round Heat 1, 2, 3, and 4. This
process is the same if you were doing heats, semis or finals. Below is a quick recap.
Step #1 - Marshall all
teams/athletes for
Round A.
Note the change from
Heat 1, 2, 3 and 4 is
stated under Wave
column.
Figure 18 – Marshalling Rounds
User Guide – V2 15

You are still able to adjust manually the Wave and Lane allocation when required during
Marshalling.
Figure 19 – Adjusting Waves and Lanes
Step #2 – Check In teams
/ athletes per heat.
Step #3 – Complete
results per round heat.
Figure 20 – Check Marshalling and Results
User Guide – V2 16

Progressing Following Rounds
Now that Rounds have been completed you can decide how to progress by clicking the Progress
button in green.
Figure 21 – Progress Rounds
From the Rounds A, B and C the points results of these races calculate who goes through to
Quarter, Semi’s, Finals or Places Awarded by Points as per below options. To Award Placings by
Points you need to select the maximum Total Qualifiers to account for all teams points
Figure 22 – Progress Rounds
User Guide – V2 17

Once you have selected the Total Qualifiers and what they will Progress to then you can hit the
Preview button on the right to check placings, points and worst placings as per decider rules in
the Surf Sports Competition Manual. If all is correct then hit the Publish button in green to
confirm.
Figure 23 – Progress Rounds Preview
Refer to Progressing from Heats or Rounds to Semi’s or Finals below for the next steps.
User Guide – V2 18

Progressing from Heats or Rounds to Semi’s or Finals
When recording results has finished from the Heats a green Progress button will show for you as
the Marshal to click as shown below.
Figure 24 – Progress from Heats or Rounds
You now select how many qualifiers you were taking through from each heat (which would have
been decided prior to drawing the heats) and progress to Quarters, Semi’s or a Final. Below we
are showing 10 qualifiers from three heats which makes 30 athletes progress to two semi-finals.
You can click preview to check the athletes and the placings they received from the heats before
pushing the green Publish button on the bottom right of your screen.
Figure 25 – Progress Preview
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The screen will look as below with Semi 1 and 2 showing and ready to be Marshalled, Checked In
and Results taken as per previous steps.
Figure 26 – Semi Finals
Follow the same steps moving from Semi’s to a Final, select progress, Qualifiers per Race, Check
total Qualifiers to make sure they are correct, check the Preview and hit Publish. Figure 27 –
Progress to Final
User Guide – V2 20

Now you are ready to Marshal and Check In the Final.
Figure 28 – Final
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Recording Results
When marshalling has been completed for an event, the Marshal and Check In boxes will have a
tick next to them as shown below (Figure 29).
Click on the Results box on the right of the page for the heat / semi / final you wish to record the
results for. In the example below you will see the results have been completed for Heat 1 as it’s
showing a tick.
Figure 29 – Recording Results
When entering results, all competitors & teams have to be ticked off as returned to enter a result.
Each competitor / team has a drop down box that allows a result to be selected for it 1 st , 2 nd . 3 rd –
16 th , DNF, DQ, DNS etc. Alternatively you can tick the box next to be persons name and it will
allocate placings in the order you tick them. Finally you can click into the Scan RFID box on the
top right and scan athletes which will allocate placings in the order you scan them so it’s
important they are completed in order especially for Semi’s and Finals.
User Guide – V2 22

Click the drop drop
down menu and select
the placing the athlete
finished.
Information on the
event and the result you
are recording
Click the box next to the
athlete and it will
allocate the placing in
the order you tick them
Click into the Scan RFID
box before you start
scanning athletes.
If there has been a
mistake made then you
can reset the result but
all current results will be
wiped.
Message saying these
results have not been
published yet.
Figure 30 – Recording Results
Once all of the results
for the race have been
taken and all athletes
accounted for then hit
Publish which will save
the result and push it to
the Live Results page
Once results have been entered for the heats then the results will have a tick next to them and a
green progress button will show for the Marshal to progress to the next semi’s or final. Figure 24
– Progress from Heats
User Guide – V2 23

Recording Quarter or Semi Final Results
Recording results for quarter or semi-finals is the same process as the heats. Click on the Results
box on the right of the page for the quarter/semi-final you wish to record the results for. In the
example below you will see the results have been completed for the three heats and you are
waiting for the Marshalling and Check In to be completed before you can record the results for the
semi-final races.
Recording Final Results
Figure 31 – Semi Final Results
Recording results for a final is the same process as the heats, quarter or semi-final with the only
difference is there will be points allocated to the 1 st , 2 nd and 3 rd place winners for their club or it
could be a different type of points system as detailed on page …Points Allocation. Click on the
Results box on the right of the page for the final you wish to record the results for.
In the example below you will see the results have been completed for the two semi-finals and
you are waiting for the Marshalling and Check In to be completed before you can record the final
results for the races. Figure 33 – Final Results
User Guide – V2 24

Click the drop drop
down menu and select
the placing the athlete
finished.
Information on the
event and the result you
are recording.
Click the box next to the athlete and it
will allocate the placing in the order
you tick them, or Click the Scan RFID
before you start scanning athletes in
order they finish.
Points will be automatically
awarded as you enter the results
from the race. Refer to Points
Allocation on page… for further
details.
Once all of the results
for the race have been
taken and all athletes
accounted for then hit
Publish which will save
the result and push it to
the Live Results page
Figure 34 – Final Results
User Guide – V2 25

Once the final is completed and results have been published all Marshal, Check In and Results will
be ticked and the event is now completed and will look similar to the below image.
Figure 35 – Completed Event
Deleting & Resetting Results
If at any stage through entering results and even if you have progressed through to the finals,
you can click Reset at the bottom of the results or marshalling page to reset the whole results
back to Heats or Semi’s. Please note, this means you will have to complete all the results again.
Further development on this, will enable manual editing, to speed up the process.
Figure 36 – Resetting Results
User Guide – V2 26

Editing Wave Numbers
After wave numbers have been randomly generated, you are still able to edit them manually if
you see that there are too many of one club in the same wave or another issue has arisen. Note
you can click on the club title to sort by club.
To edit the number allocated, click on the Wave or Lane allocation and select the Wave or lane
you wish to change the athlete or team into. Note you may need to check this is not already an
allocated lane or you need to change the athlete or team that previously was allocated the lane to
a different lane or wave.
Figure 37 – Editing Waves
User Guide – V2 27

Adding Competitors
There is an inbuilt add competitor / team button located in the top right corner of the marshalling
screen. This is available if there is a discrepancy with the entries or if a late entry is allowed to
enter on the line. Note this must be confirmed by the Event Manager to make sure correct
process is followed.
To add a competitor, click the +Add Entry button and a new screen will open that will ask you for
a Team Name, select a Club and add Team Members Names. Once this information is entered,
click Save Changes. The new competitor will be added to the list and now requires a wave to be
associated to the name, then click publish.
Figure 38 – Adding Competitors
User Guide – V2 28

RFID Tag Search
To search for an RFID tag to check it is loaded to the correct athlete or verify whose tag it belongs
too you can click Search RFID Tags under Settings. Click into the Search RFID Tags box and start
scanning. The information on the tag will show in the Log box below.
Waves Reports
Figure 39 – RFID Search
There are a number of Report options available under the Reports tab shown below.
Figure 40 – Reports
User Guide – V2 29

Events Report – Shows a division or all divisions’ events, auto loaded lane numbers, entries and
how many heats this would make.
Entries Report – Allows you to search all entries by division, event and club.
User Guide – V2 30

Lane Draw Report – If you wish to pre-draw lanes for a competition then this report allows you
to preview and download the lane draws for early circulation prior or during the competition.
Results Report – Allows you to search all results by division, event, club, rounds and athlete
name.
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Points Report – Allows you to search all points’ results by division, event and club.
Round Points Report – Allows you to search all Rounds Point’s results by division and event and
will show each rounds points, total and placing.
User Guide – V2 32

Media Report – Allows you to create a results typed sheet with all the results from the event or
selected by division, event and club.
RFID Tags Report – Allows you to search RFID Tags by club and download or preview a report.
User Guide – V2 33

Swim Timekeepers Sheets – For Pool Rescue Competition or Competition that are timed you
can print time keeper’s sheets for Officials to record on. This can be selected and printed by
event number(s).
Swim Judges Sheets – For Pool Rescue Competitions this report prints off judging sheets for
Officials you write their observations on. This can be selected and printed by event number(s).
User Guide – V2 34

For any further information or questions about Waves, please contact:
Mike Lord
Sport Development Officer
Surf Life Saving New Zealand
e: mike.lord@surflifesaving.org.nz
m: 027 457 1025
User Guide – V2 35