2018-2019 Annual Security and Fire Safety Report

ASFSR 2018-2019
155
Emergency Response & Evacuation Procedures
BUILDING
EVACUATION
A building evacuation goes into effect in the event of
a fire or other emergency that requires all occupants
immediately leave the building to ensure their safety.
Occupants should review the Emergency Evacuation
Route maps posted in each building on an annual
basis to remain knowledgeable of the primary and
alternate evacuation routes. Building evacuations
drills are coordinated at least once annually.
Evacuation procedures are publicized in conjunction
with at least one test per calendar year, and tests
may be announced or unannounced.
Evacuations are signaled by the building fire alarm,
and may include strobe lights, audible alerts, and
other means of emergency notification by emergency
responders. When an alarm is activated, evacuate
the building as quickly as possible but do not use
elevators. If you observe evidence of fire (fire or smoke),
pull the manual fire alarm to prompt a response for
others to evacuate. If you are not able to evacuate,
go to the designated Area of Rescue Assistance or
nearest stairwell if you can. If possible, ask the Floor
Coordinator or another person to accompany you to
the stairwell, then inform UICPD or other emergency
responders of your exact location once that person has
evacuated. If conditions deteriorate, move into the
stair landing or area adjacent to the stairwell if the stair
landing is already full.
Assist those who need help, but carefully consider
whether you may put yourself at risk. Once you are
safe, notify authorities if someone is injured, missing
or unable to evacuate the building, providing the
location of the emergency and the injured individual,
and your building address, name, and cause. Do
not re-enter the building until authorized emergency
personnel give the “all clear” signal.
CHICAGO CAMPUS EAST & CHICAGO
CAMPUS WEST
Evacuation drills for UIC Chicago Campus East
and Chicago Campus West are coordinated by the
Environmental Health and Safety Office (EHSO), the
UICPD, UIC Facilities Management, and Campus Housing
each semester to ensure that emergency evacuation
procedures are tested at least twice each year.
Students living in residence halls are provided the
locations of emergency exits in the buildings and
are provided guidance about the direction they
should travel when exiting each facility for a shortterm
building evacuation. Residents are not told in
advance about the designated locations for longterm
evacuations because those decisions are
affected by time of day, location of the building being
evacuated, the availability of the various designated
emergency gathering locations on campus, and other
factors such as the location and nature of the threat.
The purpose of evacuation drills is to prepare building
occupants for an organized evacuation in case of a
fire or other emergency. At UIC, evacuation drills are
used as a way to educate and train occupants on fire
safety issues specific to their building. Evacuation
drills are evaluated by EHSO staff to review egress
and behavioral patterns. Reports are prepared by
participating departments that identify deficient
equipment so that repairs can be made immediately.
Recommendations for improvements are also submitted
to the appropriate departments/offices for consideration.
PEORIA REGIONAL CAMPUS
Evacuation drills for UIC Peoria Regional Campus
are coordinated by the University of Illinois College
of Medicine Peoria. Evacuation drills are conducted
at least 2 times per year, once with the City of Peoria
Fire Department present.
QUAD CITIES REGIONAL CAMPUS
UIC Quad Cities Regional Campus is invited to
participate in the yearly evacuation drills that are
coordinated by John Deere, the major tenant of the
Heritage Building, and the Building Manager.
ROCKFORD REGIONAL CAMPUS
Evacuation drills for the UIC Rockford Regional
Campus are held annually in the fall to ensure that
emergency response and evacuation procedures
are tested annually. These drills are coordinated
through the various colleges/programs at the
Rockford campus in conjunction with UIC EHSO (for
coordination with UIC College of Pharmacy).
SPRINGFIELD REGIONAL CAMPUS
Evacuation drills for UIC Springfield Regional
Campus are coordinated by the University of Illinois
at Springfield Police Department (UISPD) each year
to ensure that emergency response and evacuation
procedures are tested; a minimum of two annual
evacuation drills, such as fire drills, are conducted for
non-residential campus buildings.
URBANA-CHAMPAIGN REGIONAL
CAMPUS
Evacuation drills for UIC Urbana-Champaign Regional
Campus are coordinated by University of Illinois
at Urbana-Champaign (UIUC) University Housing.
Campus Code Compliance and Fire Safety and local fire
departments are invited to participate. Drills are typically
conducted each semester for all university residence
halls to ensure that emergency response and evacuation
procedures are tested at least twice each year.
SHELTER-IN-PLACE
PROCEDURES
Shelter-in-place is an action taken to seek immediate
shelter indoors when emergency conditions do
not warrant or allow evacuation. These situations
may include extreme weather or dangerous air
quality due to the accidental or intentional release
of hazardous materials. In the event of a security
threat, be prepared to shelter-in-place and conduct a
lockdown.
SHELTER-IN-PLACE GUIDANCE
If outdoors during severe weather conditions,
proceed to the nearest protective building. Once
inside, go to the identified Storm Refuge Area, or the
lowest, most interior area of the building away from
windows or hazardous equipment/materials. If caught
outdoors, shelter in a low-lying area or depression
and lay face down, covering your head.
LOCKDOWN GUIDANCE
If outside during a lockdown emergency, seek cover
in the nearest unlocked building. Assist those who
need help, but carefully consider whether you may
put yourself at risk. Once within a safe place, attempt
to secure the space (i.e., lock or barricade doors
with desks, tables, cabinets). Close any blinds and
turn off lights and computer monitors. Place mobile
phones on silent but monitor them for emergency
notifications such as UIC ALERT notification updates.
Place yourself and others in the room behind a solid
object away from the interior door. Remain quiet,
unless making noise would be beneficial to your
safety. Do not open the door until a KNOWN law
enforcement officer advises it is safe to do so, or
some other credible information is received advising
the threat is over, such as an “all clear” message
from the UIC ALERT emergency notification system.
If the buildings in the immediate area have locked
exterior doors, move away from the danger, seek
cover, move to another building, or leave campus if it
is safe to do so.
EMERGENCY NOTIFICATIONS
The affected campus or segment of the UIC community
will be immediately notified upon the confirmation
of a significant emergency or dangerous situation
involving an immediate threat to the health and safety
of UIC students or employees. The local police and fire
agencies work in cooperation and communicate with
UIC when situations reported to them may warrant an
emergency response at a UIC campus.
UIC’s emergency notification system (ENS) is more
commonly referred to as UIC ALERT. If there is
an immediate threat to the health and safety of
the campus community, a UIC ALERT will be sent
describing the nature of the situation and instructions
on immediate protective actions that may be taken.
The university uses several information delivery
methods to reach the campus community because,
at any given time, one form of communications might
be better to reach the community than another.
EMERGENCY NOTIFICATION
PROCEDURES
The UIC ALERT ENS (described below) will be used
to communicate urgent official information during an
emergency or crisis situation that disrupts normal
campus operations or threatens the immediate health
or safety of the campus community or portions
thereof. Emergencies should be immediately reported
to the UICPD or to a regional campus’s local police
department (including the UISPD at the Springfield
campus and the UIUCPD at the Urbana-Champaign
campus).
If the UICPD or a regional campus’ local police
department confirms (with the assistance of key
administrators, local emergency responders, or the
National Weather Service) that there is an emergency
or dangerous situation that poses an immediate
threat to the health or safety of some or all members
of the UIC community, the administrators in the
tables below will, without delay and taking into
account the safety of the community, determine
the content of the notification and the appropriate
campus segment or segments to receive the
emergency notification. They will also initiate the
emergency notification system in a timely manner,
unless issuing a notification will, in the professional
judgment of responsible authorities and emergency
responders, compromise efforts to assist a victim
or to contain, respond to, or otherwise mitigate
the emergency. They will use multiple platforms to
alert the university community or segment of the
community affected. Additional messaging will be
shared to provide timely follow-up updates and
information or indicate that the incident has been
resolved. The administrators in tables below are
responsible for disseminating emergency information
to the larger community and general public.
ASFSR 2018-2019
156
Emergency Response & Evacuation Procedures