2018-2019 Annual Security and Fire Safety Report
The 2018-2019 Annual Security and Fire Safety Report highlights the many safety and security policies, procedures, programs, and services available at UIC and our regional health science campuses. We invite you to give it a read, and consider how it can help promote and improve your personal safety and the wellbeing of those around you.
The 2018-2019 Annual Security and Fire Safety Report highlights the many safety and security policies, procedures, programs, and services available at UIC and our regional health science campuses. We invite you to give it a read, and consider how it can help promote and improve your personal safety and the wellbeing of those around you.
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ASFSR <strong>2018</strong>-<strong>2019</strong><br />
155<br />
Emergency Response & Evacuation Procedures<br />
BUILDING<br />
EVACUATION<br />
A building evacuation goes into effect in the event of<br />
a fire or other emergency that requires all occupants<br />
immediately leave the building to ensure their safety.<br />
Occupants should review the Emergency Evacuation<br />
Route maps posted in each building on an annual<br />
basis to remain knowledgeable of the primary <strong>and</strong><br />
alternate evacuation routes. Building evacuations<br />
drills are coordinated at least once annually.<br />
Evacuation procedures are publicized in conjunction<br />
with at least one test per calendar year, <strong>and</strong> tests<br />
may be announced or unannounced.<br />
Evacuations are signaled by the building fire alarm,<br />
<strong>and</strong> may include strobe lights, audible alerts, <strong>and</strong><br />
other means of emergency notification by emergency<br />
responders. When an alarm is activated, evacuate<br />
the building as quickly as possible but do not use<br />
elevators. If you observe evidence of fire (fire or smoke),<br />
pull the manual fire alarm to prompt a response for<br />
others to evacuate. If you are not able to evacuate,<br />
go to the designated Area of Rescue Assistance or<br />
nearest stairwell if you can. If possible, ask the Floor<br />
Coordinator or another person to accompany you to<br />
the stairwell, then inform UICPD or other emergency<br />
responders of your exact location once that person has<br />
evacuated. If conditions deteriorate, move into the<br />
stair l<strong>and</strong>ing or area adjacent to the stairwell if the stair<br />
l<strong>and</strong>ing is already full.<br />
Assist those who need help, but carefully consider<br />
whether you may put yourself at risk. Once you are<br />
safe, notify authorities if someone is injured, missing<br />
or unable to evacuate the building, providing the<br />
location of the emergency <strong>and</strong> the injured individual,<br />
<strong>and</strong> your building address, name, <strong>and</strong> cause. Do<br />
not re-enter the building until authorized emergency<br />
personnel give the “all clear” signal.<br />
CHICAGO CAMPUS EAST & CHICAGO<br />
CAMPUS WEST<br />
Evacuation drills for UIC Chicago Campus East<br />
<strong>and</strong> Chicago Campus West are coordinated by the<br />
Environmental Health <strong>and</strong> <strong>Safety</strong> Office (EHSO), the<br />
UICPD, UIC Facilities Management, <strong>and</strong> Campus Housing<br />
each semester to ensure that emergency evacuation<br />
procedures are tested at least twice each year.<br />
Students living in residence halls are provided the<br />
locations of emergency exits in the buildings <strong>and</strong><br />
are provided guidance about the direction they<br />
should travel when exiting each facility for a shortterm<br />
building evacuation. Residents are not told in<br />
advance about the designated locations for longterm<br />
evacuations because those decisions are<br />
affected by time of day, location of the building being<br />
evacuated, the availability of the various designated<br />
emergency gathering locations on campus, <strong>and</strong> other<br />
factors such as the location <strong>and</strong> nature of the threat.<br />
The purpose of evacuation drills is to prepare building<br />
occupants for an organized evacuation in case of a<br />
fire or other emergency. At UIC, evacuation drills are<br />
used as a way to educate <strong>and</strong> train occupants on fire<br />
safety issues specific to their building. Evacuation<br />
drills are evaluated by EHSO staff to review egress<br />
<strong>and</strong> behavioral patterns. <strong>Report</strong>s are prepared by<br />
participating departments that identify deficient<br />
equipment so that repairs can be made immediately.<br />
Recommendations for improvements are also submitted<br />
to the appropriate departments/offices for consideration.<br />
PEORIA REGIONAL CAMPUS<br />
Evacuation drills for UIC Peoria Regional Campus<br />
are coordinated by the University of Illinois College<br />
of Medicine Peoria. Evacuation drills are conducted<br />
at least 2 times per year, once with the City of Peoria<br />
<strong>Fire</strong> Department present.<br />
QUAD CITIES REGIONAL CAMPUS<br />
UIC Quad Cities Regional Campus is invited to<br />
participate in the yearly evacuation drills that are<br />
coordinated by John Deere, the major tenant of the<br />
Heritage Building, <strong>and</strong> the Building Manager.<br />
ROCKFORD REGIONAL CAMPUS<br />
Evacuation drills for the UIC Rockford Regional<br />
Campus are held annually in the fall to ensure that<br />
emergency response <strong>and</strong> evacuation procedures<br />
are tested annually. These drills are coordinated<br />
through the various colleges/programs at the<br />
Rockford campus in conjunction with UIC EHSO (for<br />
coordination with UIC College of Pharmacy).<br />
SPRINGFIELD REGIONAL CAMPUS<br />
Evacuation drills for UIC Springfield Regional<br />
Campus are coordinated by the University of Illinois<br />
at Springfield Police Department (UISPD) each year<br />
to ensure that emergency response <strong>and</strong> evacuation<br />
procedures are tested; a minimum of two annual<br />
evacuation drills, such as fire drills, are conducted for<br />
non-residential campus buildings.<br />
URBANA-CHAMPAIGN REGIONAL<br />
CAMPUS<br />
Evacuation drills for UIC Urbana-Champaign Regional<br />
Campus are coordinated by University of Illinois<br />
at Urbana-Champaign (UIUC) University Housing.<br />
Campus Code Compliance <strong>and</strong> <strong>Fire</strong> <strong>Safety</strong> <strong>and</strong> local fire<br />
departments are invited to participate. Drills are typically<br />
conducted each semester for all university residence<br />
halls to ensure that emergency response <strong>and</strong> evacuation<br />
procedures are tested at least twice each year.<br />
SHELTER-IN-PLACE<br />
PROCEDURES<br />
Shelter-in-place is an action taken to seek immediate<br />
shelter indoors when emergency conditions do<br />
not warrant or allow evacuation. These situations<br />
may include extreme weather or dangerous air<br />
quality due to the accidental or intentional release<br />
of hazardous materials. In the event of a security<br />
threat, be prepared to shelter-in-place <strong>and</strong> conduct a<br />
lockdown.<br />
SHELTER-IN-PLACE GUIDANCE<br />
If outdoors during severe weather conditions,<br />
proceed to the nearest protective building. Once<br />
inside, go to the identified Storm Refuge Area, or the<br />
lowest, most interior area of the building away from<br />
windows or hazardous equipment/materials. If caught<br />
outdoors, shelter in a low-lying area or depression<br />
<strong>and</strong> lay face down, covering your head.<br />
LOCKDOWN GUIDANCE<br />
If outside during a lockdown emergency, seek cover<br />
in the nearest unlocked building. Assist those who<br />
need help, but carefully consider whether you may<br />
put yourself at risk. Once within a safe place, attempt<br />
to secure the space (i.e., lock or barricade doors<br />
with desks, tables, cabinets). Close any blinds <strong>and</strong><br />
turn off lights <strong>and</strong> computer monitors. Place mobile<br />
phones on silent but monitor them for emergency<br />
notifications such as UIC ALERT notification updates.<br />
Place yourself <strong>and</strong> others in the room behind a solid<br />
object away from the interior door. Remain quiet,<br />
unless making noise would be beneficial to your<br />
safety. Do not open the door until a KNOWN law<br />
enforcement officer advises it is safe to do so, or<br />
some other credible information is received advising<br />
the threat is over, such as an “all clear” message<br />
from the UIC ALERT emergency notification system.<br />
If the buildings in the immediate area have locked<br />
exterior doors, move away from the danger, seek<br />
cover, move to another building, or leave campus if it<br />
is safe to do so.<br />
EMERGENCY NOTIFICATIONS<br />
The affected campus or segment of the UIC community<br />
will be immediately notified upon the confirmation<br />
of a significant emergency or dangerous situation<br />
involving an immediate threat to the health <strong>and</strong> safety<br />
of UIC students or employees. The local police <strong>and</strong> fire<br />
agencies work in cooperation <strong>and</strong> communicate with<br />
UIC when situations reported to them may warrant an<br />
emergency response at a UIC campus.<br />
UIC’s emergency notification system (ENS) is more<br />
commonly referred to as UIC ALERT. If there is<br />
an immediate threat to the health <strong>and</strong> safety of<br />
the campus community, a UIC ALERT will be sent<br />
describing the nature of the situation <strong>and</strong> instructions<br />
on immediate protective actions that may be taken.<br />
The university uses several information delivery<br />
methods to reach the campus community because,<br />
at any given time, one form of communications might<br />
be better to reach the community than another.<br />
EMERGENCY NOTIFICATION<br />
PROCEDURES<br />
The UIC ALERT ENS (described below) will be used<br />
to communicate urgent official information during an<br />
emergency or crisis situation that disrupts normal<br />
campus operations or threatens the immediate health<br />
or safety of the campus community or portions<br />
thereof. Emergencies should be immediately reported<br />
to the UICPD or to a regional campus’s local police<br />
department (including the UISPD at the Springfield<br />
campus <strong>and</strong> the UIUCPD at the Urbana-Champaign<br />
campus).<br />
If the UICPD or a regional campus’ local police<br />
department confirms (with the assistance of key<br />
administrators, local emergency responders, or the<br />
National Weather Service) that there is an emergency<br />
or dangerous situation that poses an immediate<br />
threat to the health or safety of some or all members<br />
of the UIC community, the administrators in the<br />
tables below will, without delay <strong>and</strong> taking into<br />
account the safety of the community, determine<br />
the content of the notification <strong>and</strong> the appropriate<br />
campus segment or segments to receive the<br />
emergency notification. They will also initiate the<br />
emergency notification system in a timely manner,<br />
unless issuing a notification will, in the professional<br />
judgment of responsible authorities <strong>and</strong> emergency<br />
responders, compromise efforts to assist a victim<br />
or to contain, respond to, or otherwise mitigate<br />
the emergency. They will use multiple platforms to<br />
alert the university community or segment of the<br />
community affected. Additional messaging will be<br />
shared to provide timely follow-up updates <strong>and</strong><br />
information or indicate that the incident has been<br />
resolved. The administrators in tables below are<br />
responsible for disseminating emergency information<br />
to the larger community <strong>and</strong> general public.<br />
ASFSR <strong>2018</strong>-<strong>2019</strong><br />
156<br />
Emergency Response & Evacuation Procedures