Ambassadair Alaska 2020

REQUIREMENTS Participant is responsible for obtaining
the appropriate identification and documentation to
travel by air domestically or internationally. Grueninger’s
cancellation penalties will apply if the traveler cancels the
trip because they are unable to obtain the appropriate
identification (I.e. passports, visas). Regulations specifically
state that all passengers must present a government
issued photo identification when boarding (both ways).
It is the responsibility of the Participant to provide the
correct spelling of their full name as it appears on their
government issued I.D. If their name does not match
the ticket issued, there will be change fees that are the
responsibility of the Participant. Any person who cannot
prove that he or she is the person designated on the
reservation will not be allowed to board the aircraft.
International flights require that you be able to present
a valid U.S. passport as required. We recommend that
your passport has six months validity and at least 3 blank
pages. Non-U.S. citizens should consult the consulate of
host country regarding documentation required. It is the
Participant’s sole responsibility to be aware of the airline
and airport security documentation requirements and to
produce appropriate documentation. Grueninger bears
no responsibility for such information and will not be
responsible for advising and/or obtaining required travel
documentation for any guests, or for any delays, damages
and/or losses including missed portions of the trip due to
improper documentation.
CANADA TRAVEL RESTRICTIONS Any person may be
denied entry to Canada for reasons including, but not
limited to, security risks, health issues, financial condition,
and involvement in criminal activity (regardless of degree
or length of time since such crimes occurred) such as DUI,
DWI, reckless driving, negligent driving, misdemeanor
drug possession, all felonies, domestic violence,
shoplifting, theft, and other crimes. It is recommended that
a person who has ever been charged with, or convicted of
a crime obtain the necessary approval documents before
attempting to enter Canada. To learn more about applying
for and receiving these approvals and corresponding
documentation, we strongly recommend that you visit the
following website or details regarding the requirements
and process: www. cic.gc.ca/english/information/
inadmissibility/index.asp. This is only a guide. A Canadian
immigration officer will decide if you can enter Canada
when you arrive at a port of entry.
CHILDREN TRAVELING Children 17 and under must be
accompanied by an adult. Federal Air Regulations require
that any child over the age of 24 months must occupy a
separate seat. A birth certificate is required to validate age
of all infants under age two. Reduced prices for children
on ground packages are based on children sharing a room
with two adults. Passports are required for all international
travel regardless of age. For Aruba and all Mexican
destinations, any child 17 years or younger not traveling
with both parents is required to carry a Parental Consent
Form or permission letter signed by both parents and
notarized at time of check-in.
BAGGAGE ALLOWANCE & LIABILITY Baggage allowance
and fees vary and are not covered in the cost of the trip.
For specific allowances and fees, see airline and refer to
Grueninger’s documents, issued approximately 10-14 days
before the trip. Questions regarding baggage restrictions
on commercial carriers should be directed to that
particular airline.
AIR CARRIERS All trips are via commercial air carriers unless
otherwise noted. Grueninger acts as a sales agent for air
carriers and reserves the right to designate any air carrier,
including commuters and charter services, connecting
routing and schedule from Indianapolis. Tickets issued are
highly restrictive and may not be reissued, revalidated, or
exchanged for another carrier or routing.
AIR SCHEDULE Flight schedules are confirmed by
Grueninger as early as 60 days prior to departure date. A
tentative flight schedule may be given. You will receive
your air schedule with your final documents approximately
10-14 days prior to departure. However, these schedules
and air carriers are subject to change without notice prior
to departure.
SEAT AND ROOM ASSIGNMENTS Seating and room
requests made at the time of booking will be considered;
however, these are requests, not guarantees. Although
your seating preferences are forwarded to the airline, the
airline cannot always honor these requests and pricing
does not include assigned seats.
TRAVEL DIRECTORS All departures designated “Escorted”
with 20 Participants or more will have an Grueninger Travel
Director throughout the trip.
ACTIVITY LEVEL The amount of walking varies according to
the tour. In general, European destinations require more
walking over uneven surfaces. Please call a Grueninger
Travel Counselor who can answer questions regarding the
activity level per trip.
TRAVELERS NEEDING SPECIAL ASSISTANCE Participants
with disabilities are welcome and must always be
accompanied by a companion capable of providing all
required and needed assistance and must not require
special assistance from Grueninger or its suppliers.
The Participant must notify Grueninger regarding any
disabilities, in writing, during the trip reservation process
and of the identity of the non-discounted, paid travel
companion who will be responsible for providing all
necessary assistance. The Participant should notify
Grueninger if ADA accessible accommodations are
needed at the time of reservation. Grueninger will make
all reasonable efforts to accommodate this request,
but cannot be responsible if ADA accommodations
are not available. Any accommodations provided will
be at the sole expense of the participant requiring the
accommodation.
Neither Grueninger nor its partners, nor its suppliers, may
physically lift or assist clients into transportation vehicles.
Any participant that uses oxygen must work with the
airline directly to obtain approval.
For safety and liability reasons, Grueninger and its
representatives cannot be responsible for directly
accommodating any food allergies, or dietary
requirements and restrictions, and is not responsible
for any issues or problems associated with the same. All
scenarios and special dietary requests regarding food and
drink, including allergies, or dietary requirements and
restrictions, are the sole responsibility of the participant.
While most meal establishments can offer general
options, Grueninger cannot guarantee that options will be
available. Just in case, we recommend packing extra food/
snacks if accommodations cannot be met.
PHOTOGRAPHY ON TOUR Grueninger may, at times,
use photographs taken by your Travel Director or fellow
Participants for promotional purposes. If you prefer that
your likeness not be used, please tell your Travel Director
or a Grueninger representative.
SUPPLIERS’ LIABILITIES Grueninger makes arrangements
with air carriers, hotels, car rental companies, and other
independent parties to provide you with travel services
you purchase. These services are subject to the conditions
imposed by these suppliers, and their liability may
be limited by their tariffs, conditions of carriage, and
international agreements.
RESPONSIBILITY CLAUSE Neither Grueninger, its affiliated
entities and their employees, shareholders, officers,
directors, successors, agents, and assigns (collectively
Grueninger), own or operate any person or entity which
is to or does provide goods or services for these trips. You
agree to be bound by the conditions of carriage for all
transportation providers. All tickets, receipts, coupons, and
vouchers are issued subject to the terms and conditions
specified by each supplier, and by accepting the coupons,
vouchers, and tickets, or utilizing the services, all customers
agree that neither Grueninger, nor its employees, agents,
or representatives are or may be liable for any loss, injury,
or damage to any tour participant or their belongings,
or otherwise, in connection with any service supplied
or not supplied resulting directly or indirectly from any
occurrence beyond the control of Grueninger. Grueninger
does not maintain control or operate the personal,
equipment, or operations of these suppliers it uses and as
such Grueninger assumes no responsibility for and cannot
be held liable for any personal injury, death, property
damage or other loss, accident, delay, inconvenience,
or irregularity which may be occasioned by reason of
(1) any wrongful, negligent, willful or unauthorized acts
or omissions on the part of any of the suppliers or other
employees or agents, (2) any defect in or failure of any
vehicle, equipment, or instrument owned, operated
or otherwise used by any of these suppliers, or (3) any
wrongful, willful or negligent act or omission on the
part of any other party. Without limiting the foregoing,
Grueninger accepts no responsibility for any risk or
resulting injury, criminal activity, weather or other acts of
God, accidents, disease, epidemics or the threat thereof,
illness, the provision of inappropriate or no medical
attention or access to appropriate medical attention, the
demands of indoor or outdoor activities, strikes, political
or civil unrest, overbooking, structural or other defective
conditions in hotels or other lodging facilities, acts of
terrorism or the threat thereof, insurrection or revolt, or
any other event beyond its direct control.
No refunds will be made for features in the trip not
utilized. The cost of replacing lost or stolen tickets is the
responsibility of the passenger. If a flight or transfer by
motorcoach or train is missed, whether by weather or
other conditions beyond Grueninger’s control, participant
is responsible to make his or her own arrangements and
to pay all charges associated therewith. Participant’s
retention of tickets, reservations, or bookings after
issuance shall constitute consent to the above. Grueninger
issues airline tickets, hotel confirmations, and other
travel documents for such services as an agent for the
companies that provided these services directly. Airline
tickets and hotel accommodations are subject to all terms
and conditions of the respective suppliers (airlines, hotel
chains, etc.) regarding travel. These suppliers may limit or
exclude the accrual of frequent flyer or reward program
points.
Both the U.S. State Department and the Centers for Disease
Control publish and update important country-specific
information for travelers. We strongly recommend that
you review them. They can presently be found at: https://
travelstate.gov/content/passports/en/alertswarnings.html
and https://wwwnc.cdc.gov/travel/notices.
Grueninger in its sole discretion reserves the right to
decline to accept any participant as a member of these
trips. Grueninger reserves the right in its sole discretion
to terminate any participant who does not abide by its
rules and regulations, and/or whose conduct is deemed
to be such as to endanger the participant, the success
of the program, or the welfare of other participants,
staff members and/or third parties. In the event of
such termination, the participant will be sent home at
the expense of the participant and his or her parent or
guardian. The manner and means of transporting the
participant home shall be determined exclusively by
Grueninger. In the event of such termination, there will
be no refund whatsoever. The participant is personally
liable to Grueninger for any damages caused by improper
conduct. Grueninger may cancel any trip because of
insufficient enrollment or for any other reason. The terms
set forth in this agreement constitute the entire agreement
between participant and Grueninger. Any amendment to
this agreement must be made in writing and signed by
both parties.
Participants agree to hold Grueninger harmless for
himself/herself/their self and his/her/their heirs and any
of their minors, guests, and invitees and acknowledges
the inherent risks involved in the use of the hotel’s
swimming pool and/or body of water, which risks include,
but are not limited to bodily injury, sickness, disease
or death from using the swimming pool or body of
water. Participants also acknowledge and understand
that use of the swimming pool or body of water by the
participants is potentially dangerous and that the type
of injury or damage described above can occur when
using the swimming pool or body of water. PARTICIPANTS
UNDERSTAND THERE WILL BE NO LIFEGUARD ON DUTY
AND IF THE PARTICIPANTS CHOOSE TO SWIM, THEY WILL
DO SO AT THEIR OWN RISK.
Participants hereby releases Grueninger, its staff and
management, from any liability and/or responsibility for
possible damage done by the Participant to the Hotel,
or any other facility used during the tour, including:
buses; vehicles, the various attraction facilities and/or
performance facilities. Participant understands that full
responsibility for damage, if such is incurred, rests entirely
with the Participant to settle any claims, resulting from said
damage, directly with the claimant.
SEVERABILITY If any provision of these terms and
conditions shall be held unenforceable, such provision
shall be struck and the remainder shall remain enforceable.
CHOICE OF LAW This agreement is governed in all respects
by the laws of the state of Indiana without regard to
conflicts of law principles. All Participant claims must be
submitted in writing and received by Grueninger no later
than sixty (60) days after the completion of the Grueninger
trip. Participant claims not submitted and received within
this time shall be deemed waived and barred.
Ambassadair, a division of Grueninger Travel Group
9011 N. Meridian Street
Suite 100
Indianapolis, IN 46260
317.581.1122 | 800.225.9919 | www.ambassadair.com
For alternate departure dates or departure cities, please call us at: (317) 581-1122 | (800) 225-9919 25