PNTC Colleges - Student Handbook

Dasmariñas City Campus
Zone III, Lt. Cantimbuhan St., Poblacion
Dasmariñas City 4114 Philippines
TL (046) 438-8835 • (046) 424-2862 • DL (046) 416-5111
Telefax (046) 416-2584
Manila Campus
PNTC Colleges Manila
CCP Annex, 39 Aurora Boulevard, Quezon City
TL (02) 522-4542
www. pntc.edu.ph
Name:
________________________________________________________________
Address:
________________________________________________________________
Telephone: ________________________ Student No. ________________
Email Address:
________________________________________________________________
Course:
________________________________________________________________

Table of Contents
Foreword................................................................................................................................i
Message................................................................................................................................ii
Vision.................................................................................................................................... iii
Mission................................................................................................................................. iii
Quality Policy........................................................................................................................iv
PNTC Colleges: Our Story....................................................................................................v
Accreditation/ Recognition...................................................................................................vi
A. Academic Policies
A.1 Academic Programs and Course Offerings..............................................1
A.2 Admission and Enrolment Policies...........................................................1
A.3 Academic Credit System..........................................................................1
A.4 Adding of Courses....................................................................................1
A.5 Petition for a Course/s.............................................................................2
A.6 Additional Course-Load (units overload)..................................................2
A.7 Change of Program or Program Specialization........................................2
A.8 Classification of Students........................................................................2
A.9 College Entrance Examination.................................................................3
A.10 Changing of Course Schedule.................................................................3
A.11 Cross-Enrolment......................................................................................3
A.12 Dissolved Courses...................................................................................3
A.13 Dropping of Courses................................................................................3
A.14 Examinations and Examination Permits...................................................4
A.15 Grading System........................................................................................4
A.16 Graduation with Latin Distinction for Degree Programs...........................5
A.17 Graduation Requirements........................................................................6
A.18 Special Awards for Degree Programs on Maritime Education.................7
A.19 Returning Students..................................................................................8
A.20 Residency Requirements.........................................................................8
A.21 Scholastic Grades Report........................................................................8
A.22 Student Attendance and Absences.........................................................8
A.23 Student Retention....................................................................................9
A.24 Transfer...................................................................................................10
A.25 Separation, Withdrawal and Issuance of School Credentials................11

B. Finance Policies
B.1 Assessment of Fees..............................................................................12
B.2 Refund and Other Charges....................................................................12
B.3 Tutorial Fees...........................................................................................12
B.4 Payments................................................................................................13
C. Student Affairs and Services
C.1 Student Welfare......................................................................................15
C.2 Student Programs and Services............................................................17
C.3 Student Development.............................................................................20
D. Rules and Regulations
D.1 Student Rights, Duties and Responsibilities..........................................23
D.2 Policy on Uniforms and Proper Haircut..................................................25
D.3 Code of Conduct and Discipline............................................................25
D.4 Specific Offenses...................................................................................28
D.5 Discipline and Grievance Committee is composed of:..........................32
D.6 Procedure for the Commencement of Disciplinary Action.....................33
D.7 Jurisdiction of Complaints......................................................................35
D.8 Penalties.................................................................................................35
E. Annexes
Annex 1. Grade Equivalent...............................................................................36
Annex 2. Allowable Number of Absences Per Course.....................................37
Annex 3. Statement of Responsibility and Undertaking (SRU)........................39
ACKNOWLEDGMENT RECEIPT...................................................................................... 41

Foreword
This Handbook was written to provide the students as well as parents/ guardians with
information about the school policies and standards, academic programs, and the “Code
of Conduct” being implemented to maritime higher education institutions.
We aim to provide a document that is student friendly with the logical steps from admission
to graduation.
2018 Revised Copy
i

Message
Welcome to PNTC! We are glad you chose to study in our school. We are commited to
provide you with the quality education that you deserve, as we believe in your capacity and
ability to respond to the challenges of college life by your admission to PNTC Colleges.
This Student Handbook spells out the Academic Regulations and Code of Conduct and
other pertinent information that will govern your student life here. As you embark on this
journey, you will find that the attainment of your goals will be more fulfilling through your
understanding and by living up to the contents of this Handbook. In the process, you could
also help PNTC attain its own institutional goals and objectives.
May your stay with us be meaningful and fruitful.
Atty. Hernani N. Fabia
President
ii

Vision
Be a learning Institution most known for providing the world
with merchant marine officers and seafarers that exemplify world-class leadership
and performance worthy of our customer’s trust
Mission
PNTC Colleges is primarily a Maritime Higher Education and Training Institution
known for providing the global shipping industry
with competent and qualified merchant marine officers and personnel.
We are committed to provide our students and trainees with the necessary knowledge,
skills and discipline through sufficient infrastructure, relevant curriculum
and qualified Faculty and Instructors.
iii

Quality Policy
We, at PNTC Colleges, are committed to provide
consistent quality services to our customers
and compliant with relevant requirements.
We ensure that our services exceed
both industry standards and client specifications.
We are likewise committed to continual improvement
in order to realize the provisions of Quality Education
and Quality Training and Assessment Services.
iv

PNTC Colleges: Our Story
PNTC Colleges was founded by Atty. Hernani N. Fabia on April 18, 1994 , originally named
Philippine Nautical Training Institute (PNTI), with the primary purpose of providing basic
upgrading and specialized programs pursuant to the 1978 International Maritime Organization
(IMO), and Convention on the Standards of Training, Certification and Watchkeeping for
Seafarers (STCW), as amended in 1995. In 2002, its name was changed to PNTC Colleges
(PNTC), as approved by the Securities and Exchange Commission, in order to appropriately
embrace the expanding character of training it has increasingly and consequently offered. On
the same year, PNTC expanded its training and college programs in both sites offering BS
Marine Engineering (BSMarE), BS Marine Transportation (BSMT), BS Customs Administration
(BSCA) and BS in Business Administration (BSBA) major in Marketing Management and
Operations Management. It is also one of the collegiate schools in the Philippines granted
by the Commission on Higher Education (CHED) to offer BS in Accountancy and BS
Accounting Technology.
The inclusion of courses in these said disciplines has turned out to be a highly-timed,
desirable and necessary complementation to the initial training it has endeavored in its early
years, that of maritime expertise.
PNTC Colleges is duly certified by the Technischer Uberwachungs Verein (TUV) Philippines
to have conformed to the quality standards of ISO 9001: 2008 in April 2006 and was audited
to ensure quality management system in August 2010 and in February 2013 for ISO 9001:
2015. Likewise, PNTC has always complied with the standards of excellence required by
the Commission on Higher Education (CHED), Technical Education and Skills Development
Authority (TESDA) and Maritime Training Center (MTC). In addition, PNTC has recently been
given authority by CHED to offer Bridging Programs for BS Mechanical Engineering and
BS Electrical Engineering to BS Marine Engineering as prescribed by CHED Memorandum
Order (CMO) 38 series of 2005. Its maritime educational programs have the most complete
facilities in Region IV. The Basic Safety Training which is the practical component of the
Basic Safety Course is accredited by the Maritime Training Council.
PNTC visualizes that in the near future, it would eventually steer the flagship into the ocean
of maritime and business education. With this conscious foresight, upheld by the admirable
commitment of its stakeholders, it would not take long, given this much-driven status-quo,
and this vision would be realized.
In 2017, PNTC acquired and retrofitted the M/V Aman Sinaya. Equipped with the dedicated
training vessel and the world-class facilities of the Maritime Training Center, PNTC became
the Maritime Higher Education Institution with the most comprehensive maritime training
capability in the Philippines. The M/V Aman Sinaya is a step above and beyond regulatory
compliance. More importantly, it is a testament to PNTC’s mission to produce graduates
whose level of competence meets the needs of the global maritime industry.
v

Accreditation/ Recognition
A. CHED Accreditation
The Commission on Higher Education (CHED) has given accreditation to PNTC Colleges
on the following programs:
1. PNTC Colleges - Dasmariñas City, Cavite Campus
• Bachelor of Science in Marine Transportation
• Bachelor of Science in Marine Engineering
• Bridging Program for graduates of Bachelor of Science in Mechanical Engineering
and Bachelor of Science in Electrical Engineering to Bachelor of Science in Marine
Engineering
• Bachelor of Science in Customs Administration
• Bachelor of Science in Business Administration majors in:
• Marketing Management
• Operations Management
• Bachelor of Science in Accountancy
• Bachelor of Science in Accounting Technology
2. PNTC Colleges - Manila Campus
• Bachelor of Science in Customs Administration
B. (ISO 9001: 2015) International Organization for Standardization Accredited
vi

A. Academic Policies
A.1 Academic Programs and Course Offerings
Academic programs and course offerings are in accordance with program curriculum
loading. The college also offers off-semester courses so that freshmen enrollees for the
second semester can be accommodated and be treated as regular students.
A.2 Admission and Enrolment Policies
Article XIII, Section 60 of the Revised Manual of Regulations for Private Schools, governs
admission of student in PNTC.
A.2.1
The college shall welcome all students interested in the pursuit of learning
regardless of race, creed, religion and personal circumstances.
A.2.2
The college reserves the right to refuse admission to any applicant who fails to meet
its requirements and standards.
A.2.3
No student shall be enrolled simultaneously in two-degree programs whether both
shall be taken in the college or one shall be enrolled in another school.
A.2.4
A student is considered officially enrolled for the semester if he has satisfied all
admission requirements and has paid his tuition fees either partially or in full.
A.3 Academic Credit System
For transferees, courses taken from the previous college will be credited by the institution
provided that the course title and the corresponding units are the same with the course
program curriculum of the institution.
A.4 Adding of Courses
A student may add or drop any course during the load revision period after securing the
approval of the Registrar. The student shall accomplish the prescribed form and pay the
required adding fee or dropping fee.
Adding of courses will not be allowed two weeks after opening of classes.
1

A.5 Petition for a Course/s
A.5.1 Regular Course/s
Students who failed in a course may be allowed to sign in the Course Petition Form,
provided that they will pay the reservation fee at the Cashier’s Office. A petitioned
course may be considered a regular class if the required number of students is met.
A.5.2
Petition for Tutorial Class
A student may be allowed to petition for tutorial class provided that:
1. he is a graduating student;
2. the course will not be offered as a regular class because of the changes or
revisions in the curriculum.
The student must first pay the reservation fee at the Cashier’s Office before he will be
allowed to sign in the Course Petition Request. The Accounting Office shall determine
the fees to be paid by the student. The form must be signed by the College Registrar.
A.6 Additional Course-Load (units overload)
A graduating student may be allowed an additional course-load of not more than six (6)
academic units in excess of the normal load prescribed by the institution depending on his
grades standing.
A.7 Change of Program or Program Specialization
A student may change a Program and Program Specialization if:
a. he decides to shift to another program or major;
b. he cannot be accepted to a program where he was formerly enrolled due to medical
deficiencies.
Students must accomplish the Shiftee Form which can be secured at the Office of the
Registrar.
A.8 Classification of Students
Students in the college shall be classified according to year level, as follows: freshman,
sophomore, junior and senior. They shall further be classified according to course load as
either regular or irregular.
2

A.9 College Entrance Examination
A student wishing to enrol in any of the programs being offered by the college shall take
the Scholastic Aptitude Test, go through a series of interviews and pre-medical screening
(for maritime students only).
A.10 Changing of Course Schedule
Subject to the approval of the Registrar, a student may, for valid reasons, change the original
schedule of a course during the semester. However, no change in schedule shall be allowed
after two (2) weeks from the first day of classes.
A.11 Cross-Enrolment
For valid reasons and with the written consent of the institution, a student may be permitted
to cross-enrol in another institution in course loads not normally offered during that particular
term.
A student who wishes to cross-enrol in another school shall get an approval or permit to
cross-enrol at the Office of the Registrar.
A.12 Dissolved Courses
The Office of the Registrar may dissolve a course if the regular class did not meet the required
number of students or as the case may be.
Students affected by dissolved courses must secure a Load Revision Form at the Office
of the Registrar in order to officially transfer his name to another course or schedule of the
same course.
A.13 Dropping of Courses
A.13.1 Dropping of Courses without Records
A student who is officially enrolled in a particular course and fails to attend a particular
course from the start of classes will be given No Credit (NC) grade equivalent.
3

A.13.2 Dropping of Courses with Records
A.13.2.1
A student may drop any course after securing the approval from the
Registrar. He must accomplish the prescribed form and pay the required
“dropping fee”.
A.13.2.2
If a student drops a course before the preliminary examination, he shall
receive mark of 7.00 (Dropped).
A.13.2.3
A student who incurs the maximum number of absences will not be allowed
to drop the course. He will receive a grade equivalent of 5.00 (Failed).
A.14 Examinations and Examination Permits
The institution has three major examinations every semester (Preliminary, Midterm and
Finals). The schedules of examinations are announced by the College.
Special examinations are subject to justifiable reasons and must be taken within one (1) week
from the date of the original schedule of exam. A fee shall be charged for every course to
be taken during special examination. A student should secure a Special Exam Clearance
from the Dean’s Office and pay the required fee. A Special Examination Permit shall be
issued at the Finance Office and must be presented to the proctor prior to examination.
The following shall be strictly observed:
1. No student shall be allowed to take the major examination without the permit.
2. In case of lost permit, a fee shall be charged for its replacement.
A.15 Grading System
(Annex 1: Grade Equivalent)
The college implements the zero based grading system:
Raw Score
Percent (%) =
Total Score
x 100
4

Class Standing (CS) Computation:
CS =
Q1 + Q2 + (Q3 + A)
3
where: A = Attendance
(Annex 2: Allowable Number of Absences Per Course)
Prelim Grade (PG) Computation:
PG =
Prelim Exam + CSP
2
Midterm Grade (MG) Computation:
MG =
PG + CSM + ME
3
Final Grade (FG) Computation:
FG =
MG + CSF + FE
3
Note: No Final Exam (NFE) means automatically Failed.
A.16 Graduation with Latin Distinction for Degree Programs
Cum Laude
Weighted Average of 1.75 – 1.55 with no grade lower than 2.0 in any course, provided 80%
of ALL units are earned in PNTC Colleges.
Magna Cum Laude
Weighted Average of 1.54 – 1.26 with no grade lower than 1.75 in any course, provided that
ALL units are earned in PNTC Colleges.
Summa Cum Laude
Weighted Average of 1.25 or higher with no grade lower than 1.5 in any course, provided
that ALL units are earned in PNTC Colleges.
5

A.17 Graduation Requirements
A.17.1 Maritime Education
PNTC Colleges implements the 3-1 pattern in its curriculum for Maritime Education.
The first three years consists of academic and laboratory instructions and one (1) year
cadetship/ apprenticeship program on board an international or inter-island vessel.
Enrolment in the cadetship program is equivalent to forty (40) units for the completion
of the BS Degree.
a. Apprentice Mate or Deck Cadet (BSMT)
b. Apprentice Engineer or Engine Cadet (BSMarE)
Cadetship program consisting of 36 months of sea-going service is applicable to the
following positions:
a. Ordinary Seaman, Able Seaman, Deck Boy, Deck Assistant,
Bosun (BSMT)
b. Oiler, Wiper, Engine Boy (BSMarE)
MESS MAN is not qualified for cadetship program.
A.17.2 Maritime Education Cadetship Program
A maritime student shall be considered a graduate after submission of the following
documents to the Registrar’s Office.
1. copy of Registration Card (proof of enrolment before going on-board for the 40
units equivalent to one year apprenticeship)
2. accomplished Training Record Book duly signed by the ship supervisor and the
Shipboard Training Officer of the institution
3. notarized Certificate of Sea Service duly signed by the Captain or Chief
Engineer of the vessel and respective officer of the shipping company
4. company Certificate of Seagoing Service
6

A.17.3 Business and Management Education
For Programs with Board Examinations. Students shall attend review classes regularly
and shall pass the Pre-board Examinations in preparation for their incoming Board
Examinations. Students who failed in the Pre-Board Examinations shall be advised to
enroll Tutorial/Review Classes before they will be allowed to take the Board Examinations.
A.18 Special Awards for Degree Programs on Maritime Education
A.18.1 Course Proficiency Award
Course Proficiency Award will be given to degree program students only.
1. The awardee must have no grade lower than 2.0 in a particular course area.
For BSMT – Navigation and Seamanship
For BSMarE – Machine Shop and Electrotechnology
For BSCA - Customs and Tariff Laws
2. The awardee must have garnered the highest GWA in a particular course area.
3. The awardee must not have been suspended for violation of any of the
provisions of the Student Code of Conduct and Discipline.
A.18.2 Leadership Award
A plaque of leadership award will be given to a member of the graduating class
who:
1. has best promoted college and student welfare during residency in the College;
2. had the most outstanding participation in co-curricular and extra-curricular
activities;
3. has a weighted average of 2.50 or higher, with no failing grade in any academic
course and should have carried a load of not less than 15 units in academic
courses each semester;
4. has at least 3 years of residency in the College;
5. is a Filipino citizen;
6. has no record of misconduct or misbehavior.
A.18.3 Service Award
This award is given to a student who has shown enthusiasm and initiative in rendering
service to the school and to the community at large.
7

A.19 Returning Students
Returnees are students who used to be enrolled in the institution but stopped for a minimum
of one semester and decided to re-enrol. Clearance for returnee must be secured at the
Office of the Registrar. The returnee’s curriculum will be evaluated by the Registrar to
determine if the curriculum is still valid. If it is no longer valid, the student shall follow the
new curriculum.
A.20 Residency Requirements
The Residency Requirements for all undergraduate students shall begin on the initial semester
of their enrolment in the College and such should not exceed ten (10) years regardless of
whether or not they shifted to another degree program.
For students pursuing non-degree programs, the residency period should not exceed four
(4) years. But for students shifting to a degree course, the residency period should not
exceed ten (10) years.
A transferee student must enrol and pass a minimum of 50% of the number of units of his
course at the institution to be able to graduate; he must likewise undergo the Merchant
Marine Regimental Program (MMRP).
A.21 Scholastic Grades Report
Every term, the Office of the Registrar sends the Scholastic Grades Report to parents in
order for them to monitor the academic status of their child.
A.22 Student Attendance and Absences
A.22.1
A student is required to regularly attend and be punctual in his classes. He shall
be considered absent if he is late for 15 minutes or more from the start of class.
Attendance shall be taken on the first regular classroom session.
A.22.2
During regular semesters, a student who incurs absences of 20% of the prescribed
number of class or laboratory hours for a course shall be given a grade of 5.0 (Failed).
A.22.3
A student who incurs three (3) consecutive unexcused absences is required to secure
an excuse slip from the Guidance Office prior to re-admission by the instructors.
8

A.22.4
For summer terms, a student who incurs more than 3 absences in any course shall
not be given any credit units and will be given a grade of 5.0 (Failed).
A.23 Student Retention
Policies and Guidelines
For students to maintain good academic standing, he/she must pass in at least 50% of the
units enrolled within a semester.
A.23.1 Academic Probation Status
Student whose academic performance did not meet the criteria for good academic
standing shall be placed on academic probation status. Student placed on the said
status will be issued a “Corrective Action Status Form.”
1. First Corrective Action Status:
Any student who failed in more than 50% of the units enrolled within a semester shall
be placed on academic probation status and shall be issued the “First Corrective
Action Status.” While on first corrective action status, he/she is subject to the
following conditions:
a. He/She shall have a maximum of 15 units load only, during the semester that he
is on First Corrective Action status.
b. He/She must report to the Guidance Office for counseling and must comply with
the office requirements.
c. He/She must pass more than 50% of the units enrolled to be allowed to enroll
full load on the following semester.
d. He/she must have good academic standing for three (3) consecutive semesters
from the time he/she was placed on First Corrective Action Status, to be lifted
from the status.
2. Final Corrective Action Status:
Any student who was given the First Corrective Action Status and who failed to meet
the conditions to be lifted from the said status shall be placed on “Final Corrective
Action Status.
9

While on Final Corrective Action Status, the said student is subject to the following
conditions:
a. He/She shall have a maximum of 9 units load only during the semester that he is
on final warning status.
b. He/She must report to the Guidance Office for counseling and must comply
with the office requirements
c. He/She must pass all the units enrolled (9 units) to be lifted from final corrected
action status and to qualify for re-admission to his/her program.
3. Non-Readmission:
Any student who was placed on “Final Corrective Action Status” and who failed
to pass the 9 units load or all subjects enrolled during his Final Corrective Action
Status shall be disqualified for re-admission to his program. However, he/she may
be considered in another program upon the recommendation of the Guidance
Counselor, the Director of the Office of Student Development and Empowerment/
Student Affairs Office, and the approval of the College Dean and the Vice President
for Academic Affairs.
A.23.2
Should there be instances of incomplete grade/s, the academic status of students
will be re-evaluated and adjusted accordingly upon completion of the said grade/s.
A.23.3
On the other hand students having dropped and no credit mark in all of the subjects he/
she is enrolled shall also be evaluated. Students with valid reasons (financial problem,
parent separation, affected by calamity, etc.) may be allowed to enroll full load on the
following semester while students.
A.24 Transfer
The college shall provide any eligible student who applies for transfer with Transfer Credentials
appropriate for admission in another institution, subject to the latter’s policies and regulations
on the admission of transfer students, provided, that he has no unsettled obligations, or
is not under suspension or expulsion imposed by the institution/ Commission on Higher
Education (CHED).
10

A.25 Separation, Withdrawal and Issuance of School Credentials
Separation from the institution can take place at the initiative of the school or by the request of
the student. If a student is expelled as a consequence of a disciplinary action, he cannot be
given Transfer Credentials or Transcript of Records without prior approval of the Commission
on Higher Education (CHED).
A student is given an Honorable Dismissal or Transfer Credentials when he withdraws from
the institution in good moral standing.
11

B. Finance Policies
B.1 Assessment of Fees
After enrollment at the Registration Office, students are advised to proceed to Finance
Department for verification of their account balances. Every student is given a corresponding
assessment slip for every term payment to ensure him of an updated outstanding balance.
Enrollees should bring complete documents (e.g. SOA, assessment slips, official receipts,
etc.) when paying at the Cashier’s Office to facilitate the payment process.
B.2 Refund and Other Charges
Refunds and charges of fees are based on the CHED Memorandum number 40, Series of
2008, MANUAL OF REGULATIONS FOR PRIVATE HIGHER EDUCATION OF 2008.
The following provisions shall govern the school’s policy on the refund of school fees due
to withdrawal of enrolment and/or dropping of course/s:
B.2.1
If the cancellation is made before or within the first week of classes, refund is ninety
percent (90%) of the tuition and miscellaneous school fees assessed and collected,
regardless of whether or not the student has actually attended classes;
B.2.2
If the cancellation is made within the second week of classes, the refund is eighty
percent (80%) of the tuition and miscellaneous school fees, assessed and collected
regardless of whether or not the student has actually attended classes;
B.2.3
If the cancellation is made after the second week of classes, no refund will be allowed.
B.3 Tutorial Fees
An off-semester subject with a class size of less than 30 students and a summer class of
less than 25 students are considered tutorial classes.
A student enrolling in a tutorial class should accomplish a petition form wherein he agrees
to share equally with his co-petitioners in paying tutorial fees to carry the cost for the regular
30 students per semester and 25 per summer. The student must likewise accomplish the
adding/dropping form at the Registrar’s Office to ensure that he is officially enrolled in the
tutorial class.
12

The special rates collected from the students who filed petitions for these classes are called
tutorial fees. Tutorial classes are costly; the lesser number of enrollees means a higher rate
for the student. Therefore, the enrollees must be informed of the computation.
The formula for computing the tutorial fee is:
Tutorial Fee =
Number of Hours x Number of Weeks x Instructor’s Rate/ Day
Actual Number of Students
Proceed to securing an assessment slip bearing the updated outstanding balance from
Finance Department, the student should pay the amount due at the Cashier’s Office.
B.4 Payments
B.4.1
Terms of Payment
B.4.1.1
Cash Basis
Cash basis means that the student chose to pay the total tuition
and other fees in full upon enrollment.
B.4.1.2
Installment Basis
Downpayment is about 32% of the total school fees based on the
incoming freshmen rate. The minimum downpayment is a fixed
amount for all students, which is announced before the start of the
incoming school year. The remaining balance of school fees after
deducting the downpayment is equally divided over the three (3) term
examinations: prelim, midterm and finals. There is an additional
amount of P900.00 for this transaction called installment charge.
B.4.2
Mode of Payment
B.4.2.1
Cash or over the counter payment at the Cashier’s Office.
B.4.2.2
Statement of Responsibility & Undertaking (SRU)
(Annex 3: Statement of Responsibility and Undertaking (SRU))
A student unable to pay his due account can apply, through his parent, for
Statement of Responsibility and Undertaking (SRU). The application for SRU
13

in lieu of payment of accounts due should be made at least 5 days prior to
the first scheduled examination date or at a specific date to be announced by
the Vice President for Finance.
The approved SRU from the Finance Department should be presented by
the student at the Cashier’s Office for the release of the examination permit.
B.4.2.3
Check Payment
14

C. Student Affairs and Services
C.1 Student Welfare
C.1.1 Information and Orientation Services
Comprehensive orientation program is conducted for new students to facilitate student
adjustment to PNTC Colleges. Orientation topic includes the school’s Mission-Vision
and goals, academic rules and regulations, student code of conduct and discipline,
student programs and services, school facilities and other information necessary for
students’ easy transition.
C.1.2
Guidance Services
C.1.2.1 Counseling
Students are provided assistance through individual and/or group counseling
to better understand self and others, and to help them cope with college
adjustment problems, peer pressures, family and academic concerns and/or
other socio-emotional problems.
C.1.2.2 Monitoring of Student Academic Performances
This service ensures that student who fail to make satisfactory academic
performance are provided assistance in making concrete plan of action to
recover and achieve academic success.
C.1.2.3 Career Guidance
Students are provided assistance in career decision-making and in making
smooth and easy transition from school to the world of work through career
counseling and career guidance seminars.
C.1.2.4
Assessment and Appraisal
a. Testing
This service provides measure of student potentials, abilities, personality
and interest, using standardized and non-standardized tests and survey
questionnaires. This includes administration, scoring, profiling and
interpretation of student test results.
15

. Individual Inventory
This is gathering of student information such as personal and family
background, test data, and other important records of student. The
collection and analysis of information is used to get to know the student, to
ascertain appropriate avenues for student development purpose, determine
the best options for helping, facilitate self- awareness and decision-making.
C.1.2.5 5. Peer Support Program
This is a student led group with the goal of supporting fellow student in their
academic and personal endeavors. Peer supporters are there to talk informally
and discuss prevalent issues facing students or about anything that concerns
them.
C.1.2.6 6. Evaluation
This includes program evaluation which is used as basis for modification and
improvement of the delivery of service.
C.1.3 Career Development Office and Placement Services
The office will be dedicated to deliberate placement, referral and On-the-Job Training
(OJT) of graduates.
C.1.4 Research and Development Office
The office renders assistance to students, faculty members and personnel regarding
completed, on-going and planned research studies. It also provides administration
of appropriate evaluation instruments. It undertakes institutional policy studies and
organizes in-house research training activities.
C.1.5
Sports Development Programs
C.1.5.1 Basketball Varsity Team
PNTC Colleges has its basketball varsity team to further develop athletic skills
of students. It also aims to develop student’s character, mental alertness,
physical fitness and spirituality which are beneficial for holistic development. Our
seasoned and experienced coaches have designed an attainable and effective
training program that revolved around the concept of a “Complete Athlete”.
This is the type of athlete who performs at the highest level with minimal injury
and maximal commitment to training, competition and academics.
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C.1.5.2 Annual Sports Fest
“ALL STUDY AND NO PLAY MAKES JUAN A DULL BOY”
PNTC Colleges holds its annual sports fest to promote camaraderie and
rapport among students, instructors and administrative personnel. Also, it
aims to instill discipline among students, develop sportsmanship and mental
alertness, learn the value of teamwork, and improve social skills.
PNTC Colleges offers sports such as Basketball, Volleyball, Chess, Badminton
and Swimming to students who are interested in joining the said event.
C.2 Student Programs and Services
C.2.1 Marketing Office
Our Marketing Office accommodates all inquiries and provides assistance to students
who wish to enroll at PNTC Colleges.
Examination Procedure
1. Secure and accomplish the “Student Application Form”
2. Pay the Examination Fee of PhP150.00
3. Take the PNTC Entrance Examinations
Note: Applicants will be notified of the results within an hour after taking the examination.
Enrolment schedule shall be posted on bulletin boards or online at PNTC Colleges
official facebook account (www.facebook.com.pntc.edu).
C.2.2
Office of the Registrar
C.2.2.1
Admission Requirements
For Freshmen
1. Accomplished Application Form
2. Form 138 (Original Copy)
3. Certificate of Good Moral Character (Original Copy)
4. NSO Authenticated Birth Certificate (2 copies)
5. 4 pcs. 2x2 pictures
6. 4 pcs. 1x1 pictures
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For Transferees
1. Accomplished Application Form
2. Certificate of Grades/Transcript of Records
3. Honorable Dismissal/Transfer Credential
4. Certificate of Good Moral Character (Original Copy)
5. NSO Authenticated Birth Certificate (2 copies)
6. 4 pcs. 2x2 pictures
7. 4 pcs. 1x1 pictures
C.2.3 College Library
The College Library is open from 8:00 am to 6:00 pm, Monday to Friday and from 8:00
am to 12:00nn on Saturdays. It has a wide collection of books to suit the needs of the
students. Foreign and local periodicals as well as daily newspapers are provided in
the library to enhance the growing thirst for knowledge. It also provides information
and reading materials to further supplement classroom instructions. The collection
combines traditional print media and audio-visual materials with information technology,
which includes multimedia/ internet facilities. The audio-visuals make available
projectors, TV sets, VHS and other instructional media. The continuous acquisition of
library materials coupled with quality service shall be the primary goals of the library.
C.2.4 Shipboard Training Office
The Shipboard Training Office shall be responsible for administration, coordination of
activities, and requirements of students who shall undergo shipboard training. This office
shall arrange for and facilitate embarkation of cadets, assist students for shipboard
training, coordinate with the ship-owner/operator, conduct briefing for embarkation,
and conduct debriefing and assessment of cadets after their shipboard training. It also
keeps updated records of approved companies, records of the results of assessment,
and records of graduates.
C.2.5
Health Services
PNTC clinic ensures that students are provided with the following health care services:
1. Annual Physical Examination
2. Physical Examination (PE)
3. Ishihara’s Test
4. Urinalysis
5. Blood Exam(CBC, Hepatitis Screening)
6. Audiometric Examination
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7. Chest X-ray
8. Blood Pressure Monitoring
9. First Aid
10. Free Starter Dose of Medicines
11. Health Education
C.2.6 Laboratories
The institution provides computer, chemistry and physics laboratories with adequate
instruments/equipment designed to serve the analytical needs of the students in
general education courses. For technical courses, Mockbridge simulator and Engine
simulator with lecture room and stations are provided.
C.2.7 Financial Aid Services
The student may visit the Office of Student Affairs and inquire about the assistance
that may be available to him.
C.2.8 Student Publications
PNTC Colleges supports the establishment and implementation of student publication
as provided for in R.A. 7079, otherwise known as “Campus Journalism Act of 1991”
and other media forms preferably within the framework of self-management. Our
official publication is called “The Beacon”.
C.2.9
Safety and Security Service
The Office for Security and Safety:
1. provides 24-hour security and safety services;
2. implements and enforces college policies, rules, regulations and procedures
pertaining to security and safety, such as:
• the access and identification of the college personnel, students, visitors, and
non-organic staff;
• the control and access of the vehicles, which are going in and out of the
institution;
• the entry, egress and transfer of materials, properties and equipment.
3. monitors special events and activities conducted inside the campus;
4. reports student violators;
5. conducts security and safety surveys and evaluation.
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C.2.10 Food Services
PNTC Colleges provides a canteen and a commissary for the use of students and the
faculty. These, however shall be run and managed by private individuals. The school
shall closely supervise canteen operations to ensure safe and affordable meals as well
as the maintenance and cleanliness of its eating environment.
C.3 Student Development
C.3.1
Student Organizations and Activities
C.3.1.1 PNTC Colleges Midshipmen and Women (Regimental System)
Aims to develop the leadership potentials of the Maritime Midshipmen and
Midshipwomen which would enable them to become highly competent and
globally competitive Merchant Marine Officers by adopting and maintaing a
culture that strictly enforces discipline, self-governing attitude, pride in oneself
and one’s profession and an unyielding sense of duty.
Objectives
• Instill among midshipmen and women the importance of values and
culture of discipline in their chosen field of profession
• Develop leadership qualities as an indispensable part of quality maritime
education and training for future merchant marine officers - proudly a
product of PNTC Colleges
• Promote harmonious relationships and respect among midshipmen and
women
C.3.1.2 Recognized Student Organizations
The Office of Student Development and Empowerment (OSDE) recognizes the
existence of several student organizations. These groups spice up the routinary
existence of the students on campus. With the College Mission-Vision serving
as their guiding principle, they help their members to:
• get opportunities to serve their fellow students, the academe and the
community;
• develop skills and/or talents, and
• learn to communicate and relate with others.
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There are two major classifications of Recognized Student Organizations,
namely:
1. Academic organizations – Students continuously search for excellence,
intensified by their regular quiz bee competitions in their fields of discipline.
Skills and talents are enhanced, preparing them as professional citizens and
intellectual advocates of education in the institution.
2. Socio-civic organizations – Developing students to be socially responsible,
culturally literate and politically informed, making them fully integrated and
mature individuals.
Funds
The collection of membership and other fees is permitted to support the
existence and activities of the organizations. Written permission from the
OSDE is required before an organization can collect fees. Collected fees or
whatever donation received shall be duly covered by a receipt. Funds shall
be deposited in a bank in the organization’s name to safeguard the students’/
members’ interests. The designated signatories are the Adviser, the President
and the Treasurer.
Fund raising activities or projects shall be allowed but will require notations
and endorsements from the Adviser, the College Dean and an approval from
the OSDE, following the guidelines set for these activities.
Advisers
Organizations applying for accreditation shall recommend to the Office of
Student Development and Empowerment (OSDE) a faculty/ employee adviser.
Organizational Properties (Supplies and Other Materials)
Items such as sports materials, steel cabinets, pictures, albums, etc. which are
bought with organization funds are to be used and/or borrowed by the officers
and members for official functions only. Part of the treasurer’s report should
be the yearly physical inventory of the organization’s properties.
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Records
Each student organization shall keep a permanent and updated record of
reports (e.g. financial statements, minutes of the meetings, etc.). The Office
of Student Affairs (OSA) and/or the organizational members have the right to
inspect these records to counter-check the validity or accuracy of these files.
The treasurer shall submit financial reports, complete with receipts of all the
transactions of the student organization. The report must be signed by the
President, the Auditor, and the Treasurer and approved by the Adviser of the
organization.
C.3.1.3 Academic Requirement for Student Organizations/
Student Publication
A student who failed in any academic subject is debarred from holding any
position in the:
• student publication, or
• Corps of Midshipmen/ women, and
• Recognized Student Organizations
C.3.1.4 Campus Leadership Award
It is the highest award that PNTC Colleges extends to a graduating student
who is able to integrate in his life campus leadership, academic excellence,
and zeal for his mission in the world, involvement in the affairs concerning the
welfare of the country as well as deep concern and commitment to the service
of the less privileged members of society.
C.3.2 Social and Community Development
Social and Community Development Program refers to programs and opportunities
designed to develop social awareness, personal internalization and meaningful
contribution to nation building. PNTC COLLEGES shall ensure opportunities for
meaningful socio-civic involvement of students which include among others volunteerism,
environment protection, etc.. The school shall ensure that the students are insured in
their field work days.
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D. Rules and Regulations
D.1 Student Rights, Duties and Responsibilities
D.1.1 Rights
The rights of students to proactively participate in their education to ensure its high
quality standard is recognized as follows:
1. The right to quality education in line with the Mission-Vision of the college.
2. The right to freely choose his field of study subject to the curricular policy of the
college.
3. The right to an independent Student Government.
4. The right to join a duly recognized campus organization.
5. The right to publish and maintain a student publication.
6. The right to free expression and information subject to the rules and regulations
of the college.
7. The right to undertake curricular and co-curricular activities within the context of
academic freedom.
8. The right of access to information on matters directly affecting their individual
and collective welfare.
9. The right to the issuance of school certificates, diplomas, transcripts of records,
grades and other similar documents within reasonable time upon request.
10. The right against prior restraint and to express their views and opinions freely in
a manner acceptable to the academic community.
11. The right to due process during disciplinary proceedings, to be informed of the
charge against them, to defend themselves, and to an impartial decision.
D.1.2 Duties
It shall be understood that students come to PNTC for the primary purpose of learning
and that they will conscientiously abide by all existing rules and regulations of the
college in order to:
1. develop their talents and potentials so that they will become productive and
constructive citizens of the academe and society as a whole;
2. maintain the honor, integrity and reputation of the college at all times;
3. abide by the rules and regulations of the college as well as the norms and
conduct duly promulgated for the purpose;
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4. actively participate in the curricular, co-curricular and extra curricular activities of
the school;
5. exercise their respective rights prudently with the wisdom that these rights have
corresponding duties and responsibilities.
D.1.3 Responsibilities
Students are expected to conduct themselves in a manner that promotes their
continuing development as persons, as well as continuing development of their peers.
They have the responsibility to ensure that the academic environment of the College
is wholesome and conducive for learning, such that:
1. students are required to wear their Identification Card (ID) inside the campus and
present the same whenever requested by PNTC Personnel;
2. students are expected to follow classroom policies and procedures set by the
school and their teachers. A teacher may send a student out of the class for
misbehavior. The student will then be marked as absent;
3. simulators and laboratory equipment cannot be used in the classroom without
the explicit permission of the instructor;
4. students are expected to read and to respond immediately to the notices posted
by the Vice President for Academic Affairs on designated bulletin boards.
5. Students should obtain a written approval from the Vice President for Academic
Affairs for any function that bears the name of the school, whether inside or
outside the campus. Students are expected to conduct themselves properly in
such functions and to use the name of the college responsibly.
6. Students are held responsible for the behavior of their visitors or outsiders who
come into the campus on their behalf. Visitors or companions of students are
not allowed inside the campus without the proper identification card (ID) issued
by the Vice President for Academic Affairs. Even with proper identification,
visitors or companions are not allowed to loiter around the campus.
7. The college environment serves and supports the mission of the institution. It
must be treated with proper care and respect to ensure the health and safety of
members of the community.
8. It is the responsibility of the students to take care of school property and to help
keep the school clean. Students who use, without proper authorization, and/ or
damage the property of the school or others shall be subjected to disciplinary
measures. The damaged property must be repaired or replaced at the expense
of the student concerned.
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D.2 Policy on Uniforms and Proper Haircut
Instructors have the right to send out students from their classes who are not in complete
uniform and do not have the proper haircut if they cannot present an excuse slip.
D.2.1 Uniforms
PNTC students shall wear the official school uniforms with respect and dignity. Only
students wearing complete uniform shall be allowed to enter the school premises.
The school uniform must be worn at all times inside the school campus and on
occasions specified by the school administration. It shall not be worn indiscriminately
in other places.
Students must procure their uniforms from the school. The cut and style of the uniform,
as provided by the college, must be strictly followed.
For a valid reason, a student not in proper uniform may be admitted to class, provided
that he presents to the instructor an excuse slip from the Dean of Discipline.
D.2.2 Proper Haircut
Prescribed haircut for male students is 3X4” for maritime and 2X3” for non-maritime
students. Bald, semi-bald and colored hair are not allowed.
D.3 Code of Conduct and Discipline
School regulations are intended to guide and develop proper conduct among students in
order to establish a campus atmosphere that is peaceful, orderly, disciplined and conducive
to the teaching-learning process. Anchored on the philosophy of providing quality training
and education, PNTC has prescribed the following Code of Conduct and Discipline for the
observance of all students.
The Corps of Midshipman Officers under the Regimental Structure shall enforce and monitor
campus discipline under the supervision of the Dean of Discipline/ Discipline Officers.
D.3.1
On Campus
D.3.1.1 Uniform/ Dress Code
All students are required to come to school in the prescribed uniform in
accordance with the policy guidelines issued on the matter. Only students
wearing the prescribed uniform shall be allowed entry inside the campus/
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classroom.
Other uniforms prescribed by the school shall be worn only on specified
schedules and in their respective areas.
D.3.1.2 School Identification Card
The I.D. is part of the official school uniform and must be worn prominently at
all times inside the campus. It should not be worn in public places or when
attending private or social gatherings.
The I.D. is non-transferable. Any form of tampering, defacement, unauthorized
use, or lending to others is strictly prohibited and may result to confiscation,
revocation, or disciplinary action.
D.3.1.3 Decorum
All students are expected to carry themselves in an appropriate manner and
must at all times, recognize and respect the rights of others. In all dealings,
they are expected to act responsibly and with propriety.
All students are expected to respect the authority and to be courteous in
dealing with School Directors, faculty members, fellow students, office, security
and maintenance personnel.
Actions or demeanors such as, but not limited to boisterous conversation/
laughter, whistling and shouting, loitering in hallways and stairways are not
allowed. Unnecessary noise should be avoided along the corridors, in the
classrooms, library and laboratories.
Students shall strictly observe decency and modesty of action. As such, the
following offensive behaviors are strictly prohibited in the campus: public
display of affection, smoking, gambling, drinking alcoholic beverages, and
other illegal activities.
D.3.1.4 Classroom Rules
Courtesy and respect to the instructors/professors as well as to fellow students
shall be observed at all times. The instructor is given the authority to implement
order and discipline inside the classroom.
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Only students officially enrolled in the subject and wearing complete uniform
may be admitted in class.
Classes must start and end on time. Any student or instructor who fails to come
to class after the first fifteen (15) minutes of the period shall be considered
absent. Unless a notice has been sent for students to wait, a representative
of the class informs the Dean of an instructor’s absence and that the class
be dismissed.
A student shall not leave the class without the instructor’s permission. He
shall be allowed to leave the class for not more than five (5) minutes. Beyond
this time, the student shall be considered absent.
In a class period consisting of 3 hours or more, an instructor may grant 15
minutes break to students but maintenance of order and discipline still remains
the responsibility of the instructor.
In cases of vacant period or in the absence of the instructor, the roving Guards
and Discipline personnel shall take action against students found discourteous,
impolite and causing disorderliness.
Cheating is a major offense and any student found doing so will automatically
get a grade of 5.00 (Failed) in the subject where he was caught cheating.
Eating, napping, smoking, using cellular phones and/ or creating unnecessary
noise are strictly prohibited.
At the end of each class, the room must be left clean and orderly with all lights,
fans, and other appliances turned off.
D.3.1.5
Policy on Cheating
The following are considered cheating:
1. unauthorized possession of notes or any materials relative to an
examination whether the student actually uses them or not;
2. deliberately looking at his classmate’s examination papers.
3. copying from or allowing another to copy from one’s examination or test
paper;
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4. reading or browsing at the book or notebook or any written material
during examination period;
5. having somebody else take the examination, in which case both shall be
held liable;
6. talking with another student during examination without proctor’s
permission.
D.3.2 Off Campus
1. A student is always identified with the school he attends. As such, it is the
responsibility of every student to uphold the good name of the school and to
conduct himself in the most appropriate manner even when not acting in any
official capacity for the school.
2. When acting as an official school representative, a student has the obligation to
abide by the instructions of the duly designated school authority. Furthermore,
in no case shall a student represent the school without written authorization
from proper school authorities.
D.4 Specific Offenses
The following offenses shall subject a student to disciplinary action ranging from a simple
warning, to suspension from classes, to dismissal, and/ or eventually, expulsion from the
institution.
Major Offenses with Specific Sanctions
These are acts that cause serious damage to a student’s honor and dignity as well as to the
property, name and honor of the college.
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MAJOR OFFENSES
Falsification and tampering of academic
and official documents/ records
Gross misconduct which includes any
form of cheating during examination
or acts of dishonesty in relation to his
academic studies
Stealing
Committing serious acts of vandalism or
destruction of school property
Drunkenness and/or carrying or
possessing alcoholic drinks inside the
campus and vicinity
Carrying, using and/or possessing deadly
weapons inside the campus and vicinity
Misappropriation of money, funds or
property of duly recognized student
organizations regardless of the amount
involved
Refusal to submit to investigation, to
identify himself when called upon by
duly constituted authorities, or other
acts tending to mislead others about his
identity
Selling and/ or possession of prohibited
drugs (Republic Act 9165)
Membership or recruitment in a fraternity/
sorority or any organization not duly
recognized by the College (Republic Act
8049)
Participation/ involvement in hazing
(Republic Act 8049)
Holding or participating in unauthorized
rallies, strikes, demonstrations or any
other concerted activity inside the campus
or its immediate vicinity
SANCTIONS
Dismissal/ Expulsion
1st Offense = 3 days
2nd Offense = 5 days
3rd Offense = Dismissal/ Expulsion
Dismisssal/ Expulsion
Dismisssal/ Expulsion
plus payment of cost of damages)
1st Offense = 5 days Suspension
2nd Offense = Dismissal/ Expulsion
Dismissal/ Expulsion
1st Offense = 5 days Suspension
2nd Offense = Dismissal/ Expulsion
1st Offense = 5 days Suspension
2nd Offense = Dismissal/ Expulsion
Dismissal/ Expulsion
Dismissal/ Expulsion
Dismissal/ Exclusion
Dismissal/ Exclusion
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MAJOR OFFENSES
Bribery
Participating in any form of gambling
Assaulting a school authority, faculty
member, employee or another student
Writing or circulating any publication not
authorized by the college and making
demands for personal interest
Any form of immorality
Final conviction by a court of law in a
criminal case
Getting involved in a fistfight/ Anti-Bullying
(Republic Act 10267)
Inflicting injury upon another/ Anti-
Bullying (Republic Act 10267)
Acts of lasciviousness (Republic Act 7877)
Gross act of disrespect to persons in
authority
Threatening fellow student or any school
official or employee (Republic Act 10173,
Republic Act 10627)
SANCTIONS
1st Offense = 3 days
2nd Offense = 5 days
3rd Offense = Dismissal/ Expulsion
1st Offense = 3 days
2nd Offense = 5 days
3rd Offense = Dismissal/ Expulsion
Dismissal/ Expulsion
1st Offense = 3 days
2nd Offense = 5 days
3rd Offense = Dismissal/ Expulsion
1st Offense = 5 days Suspension
2nd Offense = Dismissa/ Expulsion
Dismissal/ Expulsion
1st Offense = 5 days Suspension
2nd Offense = Dismissal/ Expulsion
1st Offense = 5 days Suspension
2nd Offense = Dismissal/ Expulsion
Dismissal/ Expulsion
Dismissal/ Expulsion
Dismissal/ Expulsion
Note: Students subjected to suspension will undergo a counseling process by the
Guidance Counselor in the presence of the parents/ guardians before allowing them
to attend their respective classes.
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Minor Offenses with Specific Sanctions
MINOR OFFENSES
Wearing inappropriate attire or uniform
No Name Cloth
No Collar Pin
No/ Unauthorized Pershing Cap
No/ Unauthorized Badge
No/Unauthorized Belt
Unshined/ Unauthorized Buckle
No/Unauthorized Socks
Unauthorized/ Unshined shoes
Wearing of chokers necklace, bracelet,
ring, etc.
With Beard and Moustache
Using Unauthorized Bag
Unclosed Neck for 4th Class Cadet
Untucked uniform
No ID or wearing somebody else’s ID/
using tampered ID
Wearing Earrings (for Male Students
Playing, truant or cutting classes
Bringing or playing cards in the school
Using cellular phones/ I-pod/ earphone
inside the classroom, library and
laboratory
Long Hair/ Unauthorized haircut/ Colored
Hair/ Bald
Defaming the name/reputation of another
student
Improper use of Facilities, or using without
prior approval from the proper authority
Public display of affection
Using vulgar/foul or improper language
Possession of pornographic magazine,
watching pornographic film
SANCTIONS
1st Offense = Verbal Warning
2nd Offense = Physical Excercise
3rd Offense = No Entry
4th Offense = 3 days Suspension
5th Offense - 5 days Suspension and
every succeeding offense
1st Offense = Physical Exercise
2nd Offense = 3 days Suspension
3rd Offense = 5 days Suspension and
every succeeding offense
1st Offense = 3 days Suspension
2nd Offense = 5 days Suspension and
every succeeding offense
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MINOR OFFENSES
Entering restricted areas declared by
the school such as; billard halls, stores,
computer shop, etc.
Smoking within school premises and the
vicinity (Republic Act 9211)
Going outside the school campus/
premises during class periods without
approval
Any other act unbecoming of a
midshipman
Entering/ Leaving the classroom/ office
without permission from the teacher or
person in authority
Any act detrimental to the cleanliness of
the classrooms and school campus
Indecent Exposure
SANCTIONS
1st Offense = 3 days Suspension
2nd Offense = 5 days Suspension and
every succeeding offense
Note: Parents/Guardians of students shall be invited or advised in writing regarding
alleged violations of their children of school rules and regulations.
D.5 Discipline and Grievance Committee is composed of:
Chairman : Vice President of Academic Affairs
Vice Chairman : Office of Student Development and Empowerment
Secretary : Guidance
Members : Deans, Student Council President
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D.6 Procedure for the Commencement of Disciplinary Action
Procedures related to student discipline are meant to ensure rationality and order for the
members of the PNTC community. The school recognizes and protects the rights of students
to due process. Student disciplinary proceedings are not criminal proceedings and are not
subject to the rules of the court.
1. Calling Students from Class
Students may be given a Call Slip by the School Officials/Guidance Counselor/ Dean of
Discipline/ Discipline Officers.
2. Inspection of Student Property
The School has the right to inspect student property on campus in the presence of the
student concerned.
3. Discipline Matters
All matters pertaining to student discipline come under jurisdiction of the V.P.A.A./ Dean
of Discipline. All cases must be filed at the office of the V.P.A.A./ Dean of Discipline.
D.6.1 Filing of Complaint
Any member of the PNTC community may directly file a formal written complaint
against a student at the office of the V.P.A.A./ Dean of Discipline. The V.P.A.A./ Dean
of Discipline may also file a formal written complaint against a student on behalf of
non-members of the institution.
The formal report shall be in writing and shall state the nature and the circumstances
of the offense. Any evidence or other materials relevant to the case shall be included
in the report.
The V.P.A.A. reviews all reported cases and forwards, if necessary, cases possibly
involving major infractions to the Dean of Discipline for hearing and deliberation.
D.6.2 Due Process in Minor Cases
The Dean of Discipline decides on all cases deemed as minor. Minor cases shall
undergo summary procedure. The decision must be based on substantial evidence.
The decision of the Dean of Discipline may be appealed before the Committee on
Discipline.
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D.6.3 Due Process in Major Cases
A complaint/written report shall be submitted to the V.P.A.A or the Dean of Discipline.
The V.P.A.A. or the Dean of Discipline shall notify the student concerned through a
complaint notice.
• A copy of the formal written complaint shall be attached to the complaint notice.
• The student shall be required to submit a written statement in answer to the
complaint, including other relevant material to support the statement.
• The student shall be given one (1) calendar week starting from the date of receipt
of the complaint notice to prepare these materials.
• Failure of the student to submit such relevant materials shall be taken to mean
that he chooses to waive his right to present his side of the case as requested.
The V.P.A.A./ Dean of Discipline shall:
• interview the parties involved and conduct additional investigation, if necessary,
to ensure full confirmation of the facts;
• assess the gravity of the offense using the evidence and decide whether the case
is major or minor;
• send a formal written charge notice to the student involved;
• request the presence of the parties at the hearing as may be deemed necessary;
• notify parents of the charges against the student.
The committee shall convene on the set date for the hearing. Each party shall present
his testimony, evidence, supporting documents and witness.
The parent/s may witness the presentation of the student’s personal testimony during
the hearing.
The committee shall thereafter submit its findings and recommendations in writing to
the V.P.AA. The V.P.A.A. shall forward this report with recommendation of sanctions
to the President for his final decision/ approval.
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D.7 Jurisdiction of Complaints
1. Student to Student
Office of Discipline/ Office for Student Affairs/ Guidance Office
2. Student to faculty/employee
Department/ Dean/ HRD/ Office of Discipline/ Office of the Student Affairs
3. Faculty/Employee to Student
Office of Discipline / Office for Student Affairs
4. Parents/Guardian
Guidance Office
D.8 Penalties
The V.P.A.A. or the Dean of Discipline can impose the Penalties after evaluation not only of
the offense, but also of the circumstances surrounding it.
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E. Annexes
Annex 1. Grade Equivalent
Grade Point Equivalent Equivalence Description
1.00 97.00-100.00 Excellent
1.25 93.00-96.99 Outstanding
1.50 89.00-92.99 Very Good
1.75 85.00-88.99 Good
2.00 81.00-84.99 Satisfactory
2.25 77.00-80.99 Above Average
2.50 73.00-76.99 Average
2.75 69.00-72.99 Fair
3.00 64.50-68.99 Passed
5.00 0.00-64.49 Failed
6.00 Withdrawn
7.00 Dropped
INC
NC
Incomplete
No Credit
1. A grade of 5.00 (Failed) is given to the student for his inability to satisfy the minimum
requirements of the course and/or incurred excessive absences.
2. A grade of 6.00 (Withdrawn) is given to those who followed the dropping procedure
prescribed by the Registrar’s Office. The approved form for dropping a course should
be presented by the student to his professor. Otherwise, the student shall be given a
grade of 7.00 (Dropped).
3. A grade of 7.00 (Dropped) is given to students for unauthorized withdrawal from
the class. Unauthorized withdrawal is failure to go through the proper dropping
procedures prescribed by the Registrar’s Office.
4. Students who incur a mark of Incomplete (INC) are given one year to complete the
requirements. Failure to do so would result in automatic conversion to a failing grade
of 5.0.
5. A student is given a grade equivalent of No Credit (NC), if his name appears in the
class list but failed to show up in class from the beginning of the semester.
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Annex 2. Allowable Number of Absences Per Course
1 Hr/Week 2 Hrs/Week 3 Hrs/Week 4 Hrs/Week 5 Hrs/Week
0 100 0 100 0 100 0 1000 0 100
1 91 1 95 1 95 1 96 1 96
2 82 2 90 2 92 2 94 2 94
3 73 3 85 3 89 3 91 3 92
4 65 4 80 4 86 4 89 4 91
5 FDA 5 75 5 83 5 87 5 89
6 70 6 80 6 84 6 87
7 65 7 77 7 82 7 85
8 FDA 8 74 8 79 8 83
9 1 9 77 9 82
10 68 10 75 10 80
11 65 11 72 11 78
12 FDA 12 70 12 76
13 67 13 74
14 65 14 72
15 FDA 15 70
16 69
17 67
18 65
19 FDA
Note: FDA = Failed Due to Absences
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6 Hrs/Week 7 Hrs/Week 8 Hrs/Week 9 Hrs/Week
0 100 0 100 0 100 0 100
1 98 1 99 1 99 1 99
2 96 2 98 2 98 2 98
3 94 3 97 3 96 3 97
4 93 4 95 4 95 4 96
5 91 5 94 5 94 5 95
6 89 6 92 6 93 6 93
7 88 7 91 7 92 7 92
8 86 8 89 8 90 8 91
9 85 9 88 9 89 9 90
10 83 10 86 10 88 10 89
11 81 11 85 11 87 11 88
12 80 12 84 12 86 12 87
13 78 13 82 13 84 13 86
14 76 14 81 14 83 14 85
15 75 15 79 15 82 15 84
16 73 16 78 16 81 16 82
17 71 17 76 17 80 17 81
18 70 18 75 18 78 18 80
19 68 19 73 19 77 19 79
20 66 20 72 20 76 20 78
21 65 21 71 21 75 21 77
22 FDA 22 69 22 74 22 76
23 68 23 72 23 75
24 66 24 71 24 74
25 65 25 70 25 73
26 FDA 26 69 26 71
27 68 27 70
28 66 28 69
29 65 29 68
30 FDA 30 67
31 66
32 65
33 FDA
Note: FDA = Failed Due to Absences
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Annex 3. Statement of Responsibility and Undertaking (SRU)
Statement of Responsibility and Undertaking was issued pursuant to Sec. 98 & 99 of CHED
Memorandum Order (CM) No. 40, series of 2008:
Section 98. Withholding of Credentials
The higher education institution, at its discretion may withhold the release of the transfer
credentials of a student who has outstanding financial or property obligations to the institution,
or is under penalty of suspension or expulsion. The transfer credentials shall be released upon
settlement of the obligation, or after the penalty of suspension is served or expulsion lifted.
The commission may order the release of school records or transfer credentials of a student,
in case the institution is found, after due inquiry to have unjustifiably refused to release the
said records without prejudice to the imposition of appropriate administrative sanctions
against the institution concerned.
Section 99. Denial of Final Examinations; Withholding of Grades;
and Refusal to Re-Enroll
No higher education institution shall deny final examinations to a student who has outstanding
financial or property obligation, including unpaid tuition and other school fees corresponding
to the school term. However, the institution may withhold the final grades or may refuse
re-enrolment of such student. Provided, that in case of withholding of final grades are duly
recorded and submitted to the Registrar together with the final grades of the rest of the
students in the prescribed form.
Annex 3.1 Guidelines for Accepting Statement of Responsibility & Undertaking
(SRU)
Please find below the standards set for Statement of Responsibility and
Undertaking (SRU) application effective SY 2012-2013:
• First-time applicants shall undergo a short briefing before processing of
application.
• All applicants shall be evaluated based on their payment history.
• For a student to qualify, he shall have paid at least fifty percent (50%) of the
total outstanding amount due for the current semester before an SRU shall be
accepted for processing.
• No two (2) successive payments shall be covered by an SRU;
• Previous SRU shall be paid in full first before another application shall be
evaluated.
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• All outstanding accounts applied with SRU shall be paid before the final
examination period.
• No application for SRU shall be allowed in securing student clearance.
• All students with existing SRU whose total payable is P10,000 or above shall be
ineligible.
• Any exception to the abovementioned rules shall have meritorious reason which
shall be reduced in writing, subject to further study or approval by the Vice
President for Finance.
Annex 3.2 Statement of Responsibility & Undertaking (SRU) Form
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ACKNOWLEDGMENT RECEIPT
This is to acknowledge receipt of the PNTC Student Handbook 2018.
______________________________
Date
I understand that as a bonafide student of PNTC, I am responsible in reading and
understanding all the information contained in the PNTC Student Handbook.
________________________________________________
Student’s Name and Signature
________________________________________________
College/ Degree Program/ Student No.
NOTE:
Please fill in all the required information and submit to the Guidance Office.
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