Install, Update, and Setup the QuickBooks Database Server Manager

Guide to installation, update and set up of QuickBooks database
server manager
With the emergence of QuickBooks in the market, there is a stark change in the way
accounting is done. As this new age software consists is of very advanced features helping
in accounting, bookkeeping, payroll, sales and inventory, in no time it has become a
popular accounting software. Today, it is being used by big multinational organizations,
mid-level companies, small businesses, entrepreneurs and even individuals.

What is best about this software is users can easily use it because of its simple interface. In
fact, guidelines are available in the internet as well as QuickBooks Support services. One of
the main aspect of this is the QuickBooks Database Server Manager. It basically allows users
to configure QuickBooks server for the multi-user access. This tool develops network data
file (.ND) for the company file in the host computer. So, in this article we will discuss in
details how to install, update and setup the QuickBooks Database Server Manager.
Following are the activities it can perform:
• Scan the QuickBooks company file as it is important for the multi-user access.
• Check the local storage device so as to detect new company file automatically.
Important Note: The QuickBooks Desktop needs the optimum file performance on the
network and so you can install and set up the tool on your system in the location of the
company files.
Easy and Quick Tips to follow
• The QuickBooks Database Server Manager develops Network data files and
stores the company file in the host computer. In case, you want to use
the multiple version of QuickBooks Desktop it is important to install each version
of the Database server manager.

• If you are planning to install multiple version of Database Server Manager then
it will provide you with only multiple versions of processes. However, it cannot
provide multiple version of the software.
• Install the Database server Manager in a chronological order, which is from the
oldest to the newest version, when you want to use multiple version of
QuickBooks Desktop.
• Be informed that the year’s database services are running in the background
when the server works for each year. Ensure that the services of the windows
interface that can be accessed through the Windows and the Control
Panel than this service is mentioned in the QuickBooks DBXX where
the xx shows the number of versions.
• Each of the QuickBooks versions add one user when the QuickBooks Database
Manager is installed. (ex. QBDataServiceUser28 for 2018
and QBDataServiceUsers27 for 2017).
Steps to install QuickBooks database server manager
• Firstly, double-click on the installer and the start with the installation of the wizard.
• If your computer has internet then to download an update click on next. In case the
computer is not connected with the internet then tap on No and then on Next.
• Close all programs that are open and click on next.
• Carefully read the terms of the software license agreement and if you agree with the
terms and conditions then choose I accept the terms and license agreement and
click on Next.

• Now choose the custom or Network options
• After this select the installation type
• Choose I’ll be using QuickBooks on this computer And I’ll be storing….and
when you want to run the program in your system. Select the I will not be
using QuickBooks on this computer…when only QuickBooks data will be
stored on this computer.
• Now select the tab Yes, Allow Access.
• After this enter your License Number and Product Number
• And to complete the whole installation process follow the instructions that
are displayed on screen.
• After the installation is done set up the QuickBooks Database Manager.
Steps to update QuickBooks database server manager
It is necessary to update QuickBooks Database Server Manager. It is important because
when an critical update is released or when the new version of QuickBooks Desktop is
installed in the computers.
• The first thing to do is download the patch.
• After the completion of the installation you have to reboot the server and it is
very important to do so.
• Once the server is updated on each of the workstations you will get the
message: The Company File needs to be updated to work with this version of
QuickBooks Desktop.

• The updates can modify the database structure and in such instances you
will get the message to create a backup.
• After this you will be able to open the file when you follow the prompts once
you complete the backup.
How should you set up and use the QuickBooks Database Server
Manager
The Database Server Manager tool can do the following:
• The folders and QuickBooks company files that needs to be configured for multiuser
access are scanned.
• The local hard drives are used so as to automatically configure new company files.
Get to know how you should open the QuickBooks Database
Server Manager
• First of all, you need to Go to Start button then click on Programs, then click
on QuickBooks, and then click on QuickBooks Database Server Manager.

Scan your Folder Features
The company files that you store on the server should be scanned to ensure that they are
configured to permit other users to access these company files easily.
• First go to the Start button and then click on Programs. After this click
on QuickBooks. Then on QuickBooks Database Server Manager.
• Now click on Scan Folders
• After this look for the folders that contain QuickBooks company files. In case you
don’t know which files then scan the entire the whole disk.
• Now click on the scan button and you will also be able to see through the display
bar which folders are being scanned.
All the company files that are configured in the scanned folders for multi-user access when
they are completely scanned.

Add Folder
• Click on add folders button and then select the folder you wish to include there.
• The location of the folder under the folders which contain the QuickBooks company
file.
Remove the folder:
• You can remove the folder by clicking the folders that contain QuickBooks Company
file and afterwards click the remove Folder.

Click on Scan Button
• Finally, you need to click to scan the folders button that is listed under the folders
that contain QuickBooks company files.
• After finishing the scanning you will see the list of company files found on that
folder.
Monitored Drive Features
When you add new company file to the server, you can use the Monitored Drive features
which keeps your QuickBooks Database Server Manager updated.
• First go to the Start button and then click on Program, then on QuickBooks and
then click on QuickBooks Database Manager.
• Now Click on Monitored Drive tab
• Remove and rename and then click on select in case you want all the local
drives that you want to monitored for company files that are added.

Database Server Features
To determine open your QuickBooks Database Server Manager
• The list of users who are logged into each company file and the company files
that are connected to the server.
• The status which displays the services of the QuickBooks Database Server. All
the services should be running when the server is hosting the company files.
• In case, you want a change in the status of the services then use the Services
Administrative Tool to configure the services QBDBXX.

Update Features
To download QuickBooks Server updates use the updated features and view the versions of
QuickBooks Server.
• First go to the Start button and then click on Program, then on QuickBooks and
click on QuickBooks Database Manager.
• After this click on Updates
• In order to install the updates follow the instructions displayed on the screen
System Feature

In order to find any kind of information about the computer where the database server is
installed makes use of the system feature.
• In the start menu click on program then on QuickBooks and finally
on QuickBooks Database Manager.
• Now click on the system
• After this check the system information for the computer which has
the database server installed.
We hope that this article has helped you to Install, Update and Set up of QuickBooks
Database Server Manager. In any case, you have any query regarding QuickBooks Database
Server Manager then seek assistance from QuickBooks Support team. Pro Accountant
Advisor is a team of Intuit Certified ProAdvisors and available for 24/7 to help you. Our
experienced technicians are available to provide you with any kind of guidance or solve
any error faced by QuickBooks or QuickBooks Database Server Manager. Dial our toll free
support number 1-800-880-6389