Instructions for A BC HACCP.pdf - Small Scale Food Processor ...

Instructions on using the A BC HACCP Materials
This half of the FSI CD contains the following:
• Microsoft ACCESS database (‘A BC HACCP access database.mdb’)
This is the “A BC HACCP “ material as database file which requires MICROSOFT
ACCESS to run.
• These instructions
If you do not have MICROSOFT ACESS, please use the WORD forms that are on the
disc instead.
• Blank WORD Manual forms for photocopying
• Fillable Microsoft Word .dot forms (templates)
The A BC HACCP Plan Toolkit (whether you are using the ACCESS database or
the forms) includes the following parts:
• Product Background Form
• A BC HACCP Plan Table
• Standard Operating Procedures
• Batch Reports
Use either the database or the forms (or both) as you need.
Remember, these A BC HACCP materials are supposed to help you do a HACCPbased
‘hazards analysis’ on top of the Good Manufacturing Practices you should
be working on using the “Generic GMPs” from the other half of this CD.
Tab 2: A BC HACCP Plan Toolkit
Rev 07/04

Instructions for use of Word Templates
The following Word template files are available for download. After copying to your hard
drive, follow the instructions below.
A BC HACCP Plan.dot
Batch Process Form.dot
Corrective Action Log.dot
Generic Sanitation Form.dot
Opening a Word Template
To open one of the template files,
• Double click on the desired Word template
• A new document window will appear
Using a Word Template
Process Flow Form.dot
Product Background Form.dot
Standard Operating Procedures
Form.dot
• Once a template has been opened, you can only enter information in the grey boxes,
or select a value from the list if a drop-down arrow appears
• To move from one entry box to the next, press the TAB key. DO NOT press the
ENTER key.
• To move back to a previous box, press SHIFT TAB

Saving a File
• To save the information that you’ve entered in a template, click FILE, SAVE AS in
the menu bar
• A Save As dialog box will appear as follows:
• In the Save in: box, located at the top of the dialog box, select the drive location by
clicking the drop-down arrow and choosing the desired drive
• Then in the File name: box, located near the bottom of the dialog box, type the
name of the file you wish to call this document
• Then click the Save button

Working with A BC HACCP Plan database:
Copy the A BC HACCP Plan.mdb. to your computer.
• The data base will be in a read-only format on your computer and will need to be
renamed. You must do this to use the database.
Using the database
The database has been designed with easy-to-use command buttons. Further
information is available on the Small Scale Food Processors Association website
(www.ssfpa.net).

Using the Task Scheduler Feature
Making sure the tasks (jobs) match what your company does
• Print a copy of the Master Task List. The A BC HACCP Plan database comes with a
standard list of tasks that are done either daily, weekly, monthly, or yearly. If there
are other tasks which your company does, they should be entered into the database.
Do this with the “Edit Master Task List” button.
• Each task must have a frequency. The frequencies are shown as:
1 for tasks that are done daily
7 for weekly tasks
30 for monthly tasks
365 for yearly tasks
To start using your Master Task Scheduler, you must begin by entering the date the
task was last done at your facility using the’ Enter Completed Tasks’ button.
Creating a New Schedule of Tasks
• The “Create New Task Schedule” button will create a report for the tasks that need
to be done for a specified time period.
- clicking this button will first bring up a box which asks for the start date of the
time period. It should be entered in dd/mm/yy format. Then, another box will
come up for entry of the end date of the desired period.
• This report should be printed every week to make sure all tasks are included.
Clicking this button will bring up a box that asks you for the first three letters of the
month which you are working in (so, for January, enter: jan).
• The “List of Daily Tasks” button will show a list of tasks to be done daily.
• Generate new reports as needed.