Oakton Board Book for May 2015

AGENDA ITEM 5/15-11
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The contract was originally awarded to Acrosstown Charter Transportation, who after three
months no longer was able to meet the terms of the contract. In November 2013, the purchase
was rescinded and awarded to Olson Transportation, Inc., the second lowest proposal submitted.
Since that time, without a break in service, Olson Transportation has provided safe and positive
service for athletic team transportation. For fiscal year 2015, as provided in the RFP, the College
renewed the existing contract with Olson Transportation.
For fiscal year 2016, the Purchasing and Athletic departments issued a RFP for transportation
Services in order to assure competitive pricing services. The RFP was sent to 27 (seven in
district) and will be opened on June 2, 2015. The RFP provides for transportation for Men’s and
Women’s Soccer, Men’s and Women’s Basketball, Women’s Volleyball, Men’s Baseball, Men’s
Tennis, and Women’s Softball, for the estimated amount of $42,000. A final decision and
pricing results will be brought to the June Board meeting.
e) Computers and Monitors for FY 2015-2016 - The 2015-2016 capital equipment requests
include 474 replacement computers. The College is using a mixed four/five-year computer
replacement cycle so that key academic lab computers will be replaced on a four year cycle
while academic lab computers with less stringent performance requirements and office systems
will be replaced on a five year cycle. This purchase will replace 199 five year old (or older)
computers and 275 four year old computers (almost all in academic computer labs or
classrooms.)
This purchase will also include 400 - 24” widescreen LCD monitors with the computers. Of
these, 339 new monitors will go into computer labs, and 61 will go into offices to replace seven
to ten year old 19” monitors.
The College will be purchasing a total of 474 computers with the following specifications:
Intel Haswell Core i7-4790 3.6Ghz Quad core processor
8GB of Memory (RAM)
8X DVD+/-RW Drive
500GB Hard Drive
Integrated Audio and Video w/Dual DisplayPort &VGA
Keyboard and Mouse
10/100/1000MB/s Ethernet Networking
Intel AMT Management
The computer systems will have a three-year warranty. Delivery of the systems will occur
throughout the months of July and August.
The College’s Information Technology (IT) and Purchasing departments worked together to
create a Request for Proposal (RFP). The RFP was sent to 44 (three in district), computer
vendors and resellers, including major manufacturers such as HP, Dell, and Lenovo (IBM), as