Project Requirements - Archaeological Survey of India

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Request for Proposal for establishing e-Governance Systems The proposed solution will also interface with financial planning and budgeting system. 8.1.2.5 Business model:The e-ticketing solution will be hosted on a third party secured server, which will be for dedicated use by ASI based on the recommendation of the SI – the costs related to the server are part of the financial proposal to be provided by the SI. The third party solutions such as payment gateways will be procured by the SI; the transaction costs related to payments will be borne directly by ASI. All collections through the e-ticketing solution will directly be credited into ASI designated bank accounts. The SI will assess, recommend and procure the hardware at PoS site, including, but not limited to computers, networking, printers, and other peripherals. These will be owned by ASI.An indicative Bill of Material is provided in Annexure 3 to enable the SI in preparing their bid documents. The SI will also procure the software at PoS site which could include payment gateway interfaces, web ticketing services, and card reading software. These would be part of the solution to be provided by the SI. If the Software is procured as a COTS solution, the license would be assigned to ASI. If the solution is a proprietary solution developed by the SI, the code for the software must be made available to ASI. 8.1.2.6 Implementation model:ASI has identified 116 monuments to implement e-ticketing solution; System Integrators will be required to conduct a phase-wise implementation of the e-ticketing solution. staggered implementationshall be conducted in select 10 monuments which are of significance but not necessarily the highest traffic monuments. The proposed monuments where this staggered implementation shall be initiated are as follows: Circle Name of the Monument Agra Circle Taj Mahal, Agra Agra Circle Agra Fort Agra Circle Fatehpur Sikri Fort Agra Circle Sikandra Agra Circle Itimad-ud-Daula Aurangabad Circle Ajanta and Ellora Bhubaneswar Circle Sun Temple, Konark RFP Volume 1:Project Requirements P a g e | 31
Request for Proposal for establishing e-Governance Systems Chennai Circle Group of Monuments,Mamallapuram Delhi Circle Qutub Minar, New Delhi Patna Circle Nalanda Excavated Site Once successfully deployed, these solutions are proposed to be replicated across all the other identified monuments. It is expected that at the end of the project phase, the solution will be evaluated to determine whether any changes are required to be made to the solution, and the same solution, with modifications, if any, is expected to be rolled out across the rest of the monuments. This proposed roll-out is not a part of this RFP. 8.1.3 Financial Planning and Budgeting System ASI currently manages its financial planning and budgeting systems manually. While the existing processes are robust, the fact that they are completely manually makes the systems cumbersome, and error prone. Additionally, the time taken to compile accounts, and reconciliation takes significant time and effort. The current accounting systems are single entry. The accounting books consist of cash register, check register, budget register, and payable register. Budget allocations are committed once a year. Revisions, if any, to the budget, are also done once a year, and funds could be reallocated. Unutilized funds during a year lapse, and revert to the CGF. 8.1.3.1 Functional Requirements:The key functionalities of the proposed Financial Planning and Budgeting System include the following: Ability to record information relating to the budgets and budget allocations across various heads by the Accounts and Pay (A&P) department. The information should also be recorded at circle level, against allocated budgets. These should include plan and non-plan expenditures.The proposed system should be workflow based and web-enabled / online system. Further, o Electronic clearance/ online payment systemsshould be introduced wherever possible. o As far as possible, all reconciliation systems should online and real time system. Ability to record information related to release of payments by CDDOs Ability to reconcile payments against budgets RFP Volume 1:Project Requirements P a g e | 32
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Project Requirements - Archaeological Survey of India

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