Project Requirements - Archaeological Survey of India
Project Requirements - Archaeological Survey of India
Project Requirements - Archaeological Survey of India
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Request for Proposal for establishing e-Governance Systems<br />
the Drawing and Disbursing Officer (DDO). There are approximately 120 DDO<br />
<strong>of</strong>fices all across the country. The DDO scrutinizes and approves the bill which is<br />
then forwarded to Cheque Drawing Officer (CDO) who sanctions and issues the<br />
Cheque against the bill. The Cheque is forwarded to the Cashier through the DDO.<br />
Cheques for third parties are handed over to the company / person.<br />
3.3.6 There are two Pay and Accounts Offices (PAO) working at ASI. One <strong>of</strong> the <strong>of</strong>fices<br />
islocated in Delhi and the other one is at Hyderabad. The <strong>of</strong>fice <strong>of</strong> the DDO and<br />
CDO may be located at different places. DDOs in the North <strong>of</strong> <strong>India</strong> sending the<br />
letter <strong>of</strong> account (periodical expense details) to PAO at Delhi while their<br />
counterparts in the South send the letter <strong>of</strong> account to Hyderabad.<br />
3.3.7 The DDO, CDO and PAO try to maintain the account for the expenses not to exceed<br />
the limit under each Head. All <strong>of</strong>fices submit Expenditure Statements periodically<br />
in prescribed formats.<br />
3.3.8 Revenue:Revenue yielding from ticketing, book publishing, etc. are collected by<br />
the cashier / counter clerk and deposited in the bank on the next working day.<br />
Revenue Accounting System encompasses various stages from recording the<br />
initial transactions in challans to the preparation <strong>of</strong> Annual Accounts. The<br />
monthly accounts are compiled by the Circle Offices on the basis <strong>of</strong> challans<br />
submitted by the Bank to ASI, and submitted to Principal Accounts Office. The<br />
Principal Accounts Office consolidates the Accounts received from all the Circle<br />
Offices and sends them to the Office <strong>of</strong> Controller General <strong>of</strong> Accounts.<br />
3.3.9 The overall financial planning process is described through this flow-chart:<br />
Individual<br />
Bill<br />
Preperation<br />
by Cashier<br />
Cheque<br />
If 3 rd Party<br />
Cheque<br />
Yes<br />
Cash<br />
Reaches to<br />
Concern Office /<br />
Person<br />
No<br />
Cash<br />
Bill<br />
Cash<br />
Checks Fund availability<br />
and approval <strong>of</strong> D.D.O.<br />
BANKS<br />
Is It Direct Cr.<br />
Ind. a/c/?<br />
EXPENDITURE PROCES<br />
Individual a/c<br />
Cheque<br />
Checks Fund availability<br />
and approval <strong>of</strong> C.D.O.<br />
If bill a amount exceeds<br />
the limit <strong>of</strong> D.D.O.<br />
Approval <strong>of</strong><br />
P.A.O.<br />
Expense<br />
Details<br />
Booking /<br />
accounting Head<br />
wise expenses<br />
details<br />
Bidders are required to make their own assessment as to the correctness or completeness <strong>of</strong> the<br />
above shown financial accounting process.<br />
RFP Volume 1:<strong>Project</strong> <strong>Requirements</strong> P a g e | 13<br />
Period Expense Statement<br />
ASI HQ
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