Revised CATS Procedure Dec.20161

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COMMERCIAL BANK OF ETHIOPIA December 1, 2016 d) The branch that withdrew or Debit cash from its "cash held for the National Bank of Ethiopia" will credit Issue Account with NBE with contra cash. e) CATS –CPC shall make up-to-date reconciliation and follow ups. 10.1.2 Cash Lodging to NBE a) Any lodging of cash should be recorded in the stock card kept for each denomination. Then, after it has been recorded, the personnel who did the lodging thereof must put her or his initials on the stock card. b) The branch that lodges cash to the "cash held for the National Bank of Ethiopia" should inform the NBE through NBE’s cash management system about the amount of the money lodged and the denominations thereof. c) Issue holding branches and Cash custody and issue will debit the Issue Account with NBE of the CBE and credit the branch Cash account that lodged the money. d) Maximum care must be taken to “Cash in Transit," to ensure the safety of the cash being transported from one place to another. 10.2 Cash handling between Cash custody and issue and branches 10.2.1 Cash collection from Cash custody and issue/ the NBE Issue Account- Holding Branch 10.2.1.1. Responsibility of the branch I. City Branches Customer Service Manager/Branch Manager a) Prepares a letter of request to Cash custody and issue; b) The outlying branches of city districts Sends the tested message to cash custody & distribution by telephone or prepares a message on the system and send it by secured CBE’s internal e-mail by disclosing the total CATS Procedure | 167
COMMERCIAL BANK OF ETHIOPIA December 1, 2016 amount of the local currency or of the foreign currency requested for, together with a breakdown thereof in denominations; c) CBE’s branches in the cities are supposed to lodge their requests in writing, indicating the following: i. The total amount of the money requested for, together with a breakdown thereof in denominations; ii. The letter of request should be signed by the Senior Customer Services Officer-Cash and by Customer Service Manager/Branch Manager; iii. The letter of request should bear the seal of the branch; and iv. The letter of request should be sent to the Cash custody and issue in a sealed envelope or by CBE internal e-mail intranet. d) Authorizes the transaction if it is on her/his authorization limit; The Senior Customer Services Officer-Cash (at a branch) a) Counts the cash, in collaboration with the Customer Services Officer at the table, ascertains the correctness of the amount and the denominations thereof by comparing it with Handing and taking over format (refer FORMCBECATS202),When receiving cash from the senior customer services officer-Cash (Cash custody and issue) in front of the Senior Customer Services Officer from the Cash custody and issue b) Signs on the Handing and taking over format and gets the Customer Services Officer/Maker co-sign on it, affixes a stamp and hands it over to the Senior Customer Services Officer of the Cash custody and issue at the Cash custody and issue as an acknowledgement of receipt of the cash; c) Passes one copy of Handing and taking over format to one of the Customer Services Officers/Makers for posting the cash received; and d) Registers the denominations of the cash in her/his cash position book and posts the total amount thereof into his computer as cash received. CATS Procedure | 168
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Revised CATS Procedure Dec.20161

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