Revised CATS Procedure Dec.20161

9.20 Key management
COMMERCIAL BANK OF ETHIOPIA December 1, 2016
9.20.1 Custody of keys
a. The following keys shall be recorded on the Bank’s Official Key – Register
Book and Signed for by the Respective Persons responsible to handle the key
I. Keys for strong room doors and large safes used as cash vaults,
II. Keys for petty cash safes and grill doors for petty cash;
III. Keys for server rooms:
IV. Keys for safes or fire-proof cabinets containing valuable documents or
instruments;
V. Keys for regular filing cabinets and desks;
VI. Keys for Gates and Offices;
VII. Transfer of keys from person-to-person needs to be duly recorded in
the register, against signature of holder, and needs to be updated
regularly.
b. Holders of cash vault room and cash safe keys should not leave behind their
keys in the Bank premises after office hour.
9.20.2 Duplicate Keys
a. Duplicate keys of strong room doors and safes of branches must be held by
the respective District under the dual control of the Manager-district
operations and the manager of the nearby branch to the District. These
duplicate keys must be kept in a safe custody at cash vault room of the
nearby branch to ensure immediate supply in case of emergency.
b. “Combination-Code” of cash vault doors/safes should be sent to the
respective district manager (refer form CBECATS203) being in a sealed
envelope, for a precautionary measure. upon sending this confidential
information shall ensure that:
I. Double envelope is used.
II. The outer envelope is properly sealed and marked “confidential”; and
CATS Procedure | 164