Revised CATS Procedure Dec.20161

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COMMERCIAL BANK OF ETHIOPIA December 1, 2016 a) Receives the rubber stamps from Branch Manager/Customer Service Manager; b) Takes responsibility for all the stamps received against ones signatures; c) Ensures that at the end of the day, every rubber stamp is kept locked; and d) Ensures that the registered book for rubber stamps has been updated accordingly and that the rubber stamps do exist when the staff is assigned to hold the bank’s rubber stamps. CATS Procedure | 163
9.20 Key management COMMERCIAL BANK OF ETHIOPIA December 1, 2016 9.20.1 Custody of keys a. The following keys shall be recorded on the Bank’s Official Key – Register Book and Signed for by the Respective Persons responsible to handle the key I. Keys for strong room doors and large safes used as cash vaults, II. Keys for petty cash safes and grill doors for petty cash; III. Keys for server rooms: IV. Keys for safes or fire-proof cabinets containing valuable documents or instruments; V. Keys for regular filing cabinets and desks; VI. Keys for Gates and Offices; VII. Transfer of keys from person-to-person needs to be duly recorded in the register, against signature of holder, and needs to be updated regularly. b. Holders of cash vault room and cash safe keys should not leave behind their keys in the Bank premises after office hour. 9.20.2 Duplicate Keys a. Duplicate keys of strong room doors and safes of branches must be held by the respective District under the dual control of the Manager-district operations and the manager of the nearby branch to the District. These duplicate keys must be kept in a safe custody at cash vault room of the nearby branch to ensure immediate supply in case of emergency. b. “Combination-Code” of cash vault doors/safes should be sent to the respective district manager (refer form CBECATS203) being in a sealed envelope, for a precautionary measure. upon sending this confidential information shall ensure that: I. Double envelope is used. II. The outer envelope is properly sealed and marked “confidential”; and CATS Procedure | 164
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Commercial Bank of Ethiopia Decembe
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Revised CATS Procedure Dec.20161

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