Revised CATS Procedure Dec.20161

COMMERCIAL BANK OF ETHIOPIA December 1, 2016
the Customer Services Officer/Checker.
9.19 Rubber Stamps
A wide variety of rubber stamps are being used in the Bank. The types of rubber
stamps used must be recorded in the register book prepared for the purpose.
As stamps are sensitive by nature, the staffs who keep custody of rubber stamps
should bear in mind that they must be kept under lock when not in use. The
following are the steps to be taken in this regard.
The Branch Manager/ Customer Service Manager
a) Submits a stamp-requisition letter to the Facilities Management, clearly
indicating the type thereof—that is, either a new one or a replacement;
b) Registers all stamps received from their respective supply offices into the
registered book prepared for this purpose;
c) Issues the stamp to the staff who uses it against her/his signature by
registering it register book prepared for this purpose;
d) Ensures that the designated staffs of the Bank properly handle the stamps
in their custody and always keep them (the stamps) locked up after office
hours;
e) Collects the old rubber stamps whenever they are replaced by new ones;
f) Detaches the rubber part of old rubber stamp and destroy in the presence
of Branch controller and one officer.
g) Ensures that when a staff is transferred from the branch, the staff who
takes her or his place takes over the rubber stamp against her/his
signature in the register system; and
h) Reviews the register in the system and ensures that it is properly
updated.
Staffs Holding the Bank’s Rubber Stamps
CATS Procedure | 162