Project Information • • Logistics Summary - CH2M HILL Polar Services
Project Information • • Logistics Summary - CH2M HILL Polar Services
Project Information • • Logistics Summary - CH2M HILL Polar Services
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Please review all of the following information, including the gear allocations and field team<br />
members, to ensure accuracy. This plan is an agreement between VPR and your group,<br />
documenting the logistics support you will receive.<br />
<strong>•</strong> <strong>Project</strong> <strong>Information</strong> <strong>•</strong><br />
<strong>Project</strong> Leader Peter Doyle<br />
Institute WGBH Educational Foundation<br />
<strong>Project</strong> Title / Grant # NOVA: Leading Edge (0229297)<br />
NSF Program and Manager NSF/EHR/ESI ISE, Dr. Valentine Kass<br />
VPR <strong>Project</strong> Manager Robin Abbott<br />
<strong>•</strong> <strong>Logistics</strong> <strong>Summary</strong> <strong>•</strong><br />
A team of five from the public television show NOVA will travel to Greenland to film a segment for the<br />
"NOVA Science Now" series.<br />
In early May of 2005, the team of five will accompany NASA-funded scientists Koni Steffen and Jay<br />
Zwally (see grant NASAAWS) on their fieldwork studying the changing Greenland ice sheet. The team<br />
will travel to and from Greenland via the 109th Air National Guard (ANG). Their first stop in the "field"<br />
will be Ilulissat, where they will interview Jay Zwally about current research into the state of the<br />
Greenland Ice Sheet. They will also conduct aerial filming of the Jakobshavn Glacier and surrounding<br />
areas. They will then travel to Swiss Camp via Twin Otter, where they will participate in and film<br />
ongoing field experiments before returning to the US.<br />
VPR will provide ANG coordination, user days in Kangerlussuaq, shipment of camera mount to<br />
Calgary, Air Greenland flights to/from Ilulissat and helicopter/fixed wing support out of Ilulissat. All other<br />
logistics will be paid for by the team.<br />
For the complete VPR online project record for this grant, including science objectives, go to:<br />
http://www.vecopolar.com/arlss_reports/arlss_projectsdetail.asp?cbPropNum=0229297<br />
<strong>•</strong> Outstanding Issues <strong>•</strong><br />
Issue Responsibility Date Completed<br />
Review support plan for accuracy and distribute to all field<br />
team members<br />
PI<br />
Obtain all necessary permits for fieldwork PI Added onto Steffen<br />
DPC permit<br />
Visit all hyperlinks and review all documents referred to in the Field Team<br />
support plan<br />
Members<br />
Please note this important information for your field team: Field Team<br />
Bring 2 different forms of picture ID. Passports are now<br />
mandatory for entry into Greenland. Be sure to pack them!<br />
Members<br />
The team is currently scheduled to depart Greenland via ANG<br />
C-130 flight on th morning of 7 May. If weather delays the film<br />
team’s departure from Swiss Camp on 6 May, then the team<br />
will purchase commercial tickets to return to the US via<br />
Copenhagen. The C-130s will not stay past the morning of 7<br />
May.<br />
PI<br />
Finalize plans for boat charter upon arrival in Ilulissat PI<br />
Determine availability and NSF approval for chartering a<br />
helicopter for filming with door removed<br />
VPR/NSF<br />
Developed by <strong>Polar</strong> Field <strong>Services</strong>, Inc. for VECO USA, Inc. Page 1
<strong>•</strong> Allocations & <strong>Services</strong> <strong>•</strong><br />
Allocations from Inventory<br />
Quant/Unit Item<br />
4 ea Sleep Kits: Arctic weight sleeping bag with fleece liner and thermarest pads.<br />
1 ea Iridium phone for communicating to Swiss Camp and Kangerlussuaq.<br />
Variety Cold Weather clothing as requested<br />
Variety Tents for sleeping – supplied by Koni Steffen at Swiss Camp<br />
Other <strong>Services</strong><br />
<strong>Project</strong> Allocations Comments<br />
Arrangements for shipping the Tyler camera mount Borek to send the mount to Greenland on the<br />
from NY to Kenn Borek in Calgary for inspection.<br />
Twin Otter from Iqaluit.<br />
Hotel accommodations provided upon arrival at the Double rooms only are available, paid for by<br />
Kangerlussuaq International Science Support facility<br />
NSF<br />
Air Greenland commercial tickets x 5 booked to/from<br />
Paid for by NSF<br />
Ilulissat<br />
Excess baggage (any items over 20kg/person) for the<br />
Paid for by NOVA<br />
commercial flight to/from Ilulissat must be arranged<br />
and paid at check-in<br />
Air Alpha Bell 222 helicopter booked for familiarization<br />
and filming flight on May 2 nd Paid for by NSF<br />
. Total of 2 hours flight<br />
time. This helicopter is also booked for NOVA pull-out<br />
from Swiss Camp on 6 May.<br />
Twin Otter flights arranged for Steffen camp put-in,<br />
Paid for by NSF/NASA<br />
and NOVA pick up at Ilulissat airport on 3 May for<br />
filming and on 4 May to Swiss Camp.<br />
Hotel bookings (1 double, 3 singles) at the Hvide Falk<br />
in Ilulissat arranged for NOVA for May 2 nd , 3 rd , and 6 th Paid for by NOVA<br />
.<br />
One of the ANG planes flying back to Scotia will have 11:00 AM departure from Kangerlussuaq for<br />
a delayed departure to await arrival of the NOVA team one Air National Guard C-130 airplane.<br />
scheduled to arrive from Ilulissat at 10:25am that<br />
Estimate arrival in NY ~1500 EST<br />
morning.<br />
Preliminary arrangements have been made with Finn Will need to talk to Finn when you arrive in<br />
Siegstad of Air Alpha for a boat and driver to be<br />
Ilulissat to firm up plans.<br />
available for filming<br />
Possible subcontract of a Canadian helicopter based<br />
Still to be determined.<br />
in Kangerlussuaq to fly to Ilulissat for 2 hours filming<br />
between 1800-2000 local time.<br />
<strong>•</strong> Location <strong>Information</strong> <strong>•</strong><br />
Please visit http://www.vecopolar.com and navigate to the Greenland menu for en route and locationspecific<br />
Greenland information. Prior to deployment, your entire field team should be familiar with the<br />
content of the Greenland Guide available electronically via our web site’s Greenland menu.<br />
<strong>•</strong> Cargo and Customs <strong>•</strong><br />
- All cargo for your project will be handcarried. Your video equipment and gear will be placed on the<br />
baggage pallet of your C-130 when you arrive at the 109 th Air Base for transport to Greenland.<br />
- All excess baggage (anything over 20kg/person) costs for the commercial flight to/from Ilulissat are<br />
your responsibility and must be paid when checking in for the flight.<br />
- For customs purposes all your gear will be considered “tools of the trade”. As long as you are<br />
accompanying the equipment, no customs paperwork will be necessary for your return to the US.<br />
Developed by <strong>Polar</strong> Field <strong>Services</strong>, Inc. for VECO USA, Inc. Page 2
The following is our current understanding of your overall cargo requirements:<br />
Cargo List<br />
Items Weight/Cube<br />
3- 4 large duffel bags<br />
1 large camera shipping case<br />
1 tripod shipping tube<br />
1 pelican case with extra lenses<br />
1 pelican case with walkie talkies, camera barney, remote switches<br />
1 pelican case with field monitor<br />
1 lowell light kit case with chimera and gels<br />
1 pelican case with panasonic dvx 100 camera<br />
1 pelican case with sound gear<br />
<strong>•</strong> Support Schedule <strong>•</strong><br />
Date Location Activity<br />
25 April Gardner, NY Fed Ex picked up the Tyler Mount and will deliver to Kenn Borek Air in<br />
Calgary for inspection. The mount will arrive in Greenland via the<br />
01 May Scotia, NY ><br />
Kangerlussuaq<br />
02 May Kangerlussuaq ><br />
Ilulissat<br />
02 May Iqaluit ><br />
Kangerlussuaq<br />
03 May Kangerlussuaq ><br />
Swiss Camp ><br />
Ilulissat<br />
04 May Kangerlussuaq ><br />
Ilulissat > Swiss<br />
Camp<br />
Twin Otter.<br />
Film crew arrives at Stratton Air Base at 5:30AM to check in for flight<br />
on C-130 to Greenland. Dress in layers as planes can be sometimes<br />
hot and sometimes cold.<br />
Air Greenland flight for 5 film team members and Jay Zwally, departing<br />
at 0800, arriving ~0845. Hotel Hvide Falk driver can meet you at the<br />
airport for a ride to town. Check into hotel and return to airport for Air<br />
Alpha flight scheduled at 1300. Boat charter possibly late<br />
afternoon/evening?<br />
Twin Otter departs Canada and flies to Greenland. Tyler Mount will be<br />
coming with the aircraft. The aircraft will then fly Koni Steffen to Swiss<br />
Camp and Crawford Point.<br />
Twin Otter (with Tyler mount on board) flies to Swiss Camp to unload<br />
cargo, then onto Crawford Point to pick up Steffen x 3 and return to<br />
Swiss Camp. Will then fly to Ilulissat to meet NOVA film team.<br />
Remove door for filming. Twin Otter returns to Kangerlussuaq by<br />
airport closing time at 4:45PM. Boat or helicopter charter possibly late<br />
afternoon/evening?<br />
Twin Otter departs Kangerlussuaq at 0815 with last load to Swiss<br />
Camp, stopping by Ilulissat on the way, to pick up NOVA film team and<br />
fly them to Swiss Camp. Estimated time of arrival in Ilulissat is 0915 at<br />
the Air Alpha Hangar. Possibly fly back to Canada in the afternoon?<br />
(Back up day for Twin Otter to film with NOVA team. Returns to<br />
Kangerlussuaq by Airport closing.)<br />
Twin Otter departs back to Canada?<br />
05 May Kangerlussuaq ><br />
Iqaluit Canada<br />
05 May Swiss Camp Filming with Koni Steffen and crew at Swiss Camp<br />
06 May Swiss Camp Continued filming with Koni Steffen and crew at Swiss Camp. Air<br />
Alpha helicopter flies to Swiss Camp (ETA 1600) to pick up NOVA film<br />
team and return to Ilulissat. Overnight at Hotel Hvide Falk.<br />
07 May Ilulissat > Air Greenland flight to Kangerlussuaq arriving at 10:25 AM, picked up<br />
Kangerlussuaq immediately and driven to C-130 for departure back to NY.<br />
2-7 May Everywhere Pray for good weather!<br />
Developed by <strong>Polar</strong> Field <strong>Services</strong>, Inc. for VECO USA, Inc. Page 3
<strong>•</strong> Field Team <strong>Information</strong> <strong>•</strong><br />
Name Location Date In Date Out Email<br />
Doyle, Peter Kangerlussuaq 5/1/2005 5/7/2005 peter_doyle@wgbh.org<br />
Doyle, Peter Ilulissat 5/2/2005 5/7/2005<br />
Doyle, Peter Swiss Camp 5/4/2005 5/6/2005<br />
Standring, Peter Kangerlussuaq 5/1/2005 5/7/2005 standringpeter@hotmail.com<br />
Standring, Peter Ilulissat 5/2/2005 5/7/2005<br />
Standring, Peter Swiss Camp 5/4/2005 5/6/2005<br />
Boyles, Edgar Kangerlussuaq 5/1/2005 5/7/2005 danno@sopris.net<br />
Boyles, Edgar Ilulissat 5/2/2005 5/7/2005<br />
Boyles, Edgar Swiss Camp 5/4/2005 5/6/2005<br />
Pickner, David Kangerlussuaq 5/1/2005 5/7/2005<br />
Pickner, David Ilulissat 5/2/2005 5/7/2005<br />
Pickner, David Swiss Camp 5/4/2005 5/6/2005<br />
Richards, Billy Kangerlussuaq 5/1/2005 5/7/2005 mrbig136@aol.com<br />
Richards, Billy Ilulissat 5/2/2005 5/7/2005<br />
Richards, Billy Swiss Camp 5/4/2005 5/6/2005<br />
<strong>•</strong> <strong>Project</strong> Contact <strong>Information</strong> <strong>•</strong><br />
Research Team<br />
Role Name Email Phone / Fax<br />
<strong>Project</strong> Lead /<br />
Field Coordinator<br />
Mr. Peter Doyle peter_doyle@wgbh.org 212-213-5155<br />
VPR Team Members<br />
Contact for Name Email Primary Phone(s)<br />
Greenland<br />
Robin Abbott robin@polarfield.com Denver: 303.748.8507<br />
operations<br />
Greenland: 011.299.524218<br />
Denver operations Jill Ferris jill@polarfield.com Denver: 720.320.6155<br />
Scotia Operations Earl Vaughn earl.vaughn@nyscot.ang.af.mil Scotia: 518.331.3103<br />
& Customs<br />
vprscotia@direcway.com<br />
VPR Offices<br />
Denver Kangerlussuaq Scotia<br />
VECO <strong>Polar</strong> Resources<br />
8392 S. Continental<br />
VECO <strong>Polar</strong> Resources<br />
Attn: Name of<br />
Earl Vaughn<br />
C/O 109<br />
Divide Rd. #104<br />
Employee/Researcher<br />
Littleton, CO 80127-4268 Postboks 1015<br />
Tel: 303.984.1450/1439 DK-3910<br />
Fax: 303.984.1445 Kangerlussuaq, Greenland<br />
Tel: 011.299.841598<br />
Fax: 011.299.841599<br />
th Aerial Port<br />
Bldg. 20<br />
Stratton Air Base<br />
Scotia, NY 12302-9752<br />
Fax: 518.884.2904<br />
<strong>•</strong> Government Performance and Reporting Act of 1993 (GPRA) <strong>•</strong><br />
NSF/OPP requires your help in complying with the Government Performance and Reporting Act of 1993<br />
(GPRA). One measure of VPR's performance is a "facility-performance metric” which counts the number<br />
of productive days your project has in the field while relying on VPR facilities or support. Please keep<br />
track of any “lost days” and report these to us at the end of the season.<br />
Developed by <strong>Polar</strong> Field <strong>Services</strong>, Inc. for VECO USA, Inc. Page 4
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