TECHNICAL OPERATIONS MEETING #04-10 24 May, 2004 Present ...
TECHNICAL OPERATIONS MEETING #04-10 24 May, 2004 Present ...
TECHNICAL OPERATIONS MEETING #04-10 24 May, 2004 Present ...
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<strong>TECHNICAL</strong> <strong>OPERATIONS</strong> <strong>MEETING</strong> <strong>#04</strong>-<strong>10</strong><br />
<strong>24</strong> <strong>May</strong>, <strong>2004</strong><br />
<strong>Present</strong>: Derrick Salmon, Pascal Puget, Jim Thomas, Rohendra Atapattu, Will Rambold, Nadine<br />
Manset, Jean-Charles Cuillandre, Olivier Lai, Lisa Wells, Pierre Martin, Remi Cabanac,<br />
Christian Veillet<br />
1. OBSERVING REPORTS<br />
1.1 Instrument: Mega Prime + QSO<br />
Dates: <strong>May</strong> 19 – 26, <strong>2004</strong> (8 nights)<br />
Observation report, queue run 04AQ5<br />
Queue coordinator: Remi Cabanac<br />
Service observers: Lisa Wells, Todd Burdullis<br />
Observing assistants: Rusty Luthe, Dave Woodworth<br />
Success: very good. The first night and the first half of the second night were lost to<br />
high humidity, the rest of the run had excellent observing conditions, mostly photometric<br />
wit excellent seeing period. This gave us a good opportunity to better balance the<br />
agency shares and provide first class data to the users.<br />
Problems: The only major problems to report is a leak in the cryogenic vessel that<br />
demanded to pump every 5-6 hours. 1h per night was lost to this problem throughout the<br />
run. Other problems included some minor system glitches. No more than 20 min where<br />
lost to them over the run.
2. PROGRESS REPORTS<br />
2.1 SAFETY OFFICER (R. Atapattu)<br />
Minutes of the Meeting<br />
CANADA-FRANCE-HAWAII TELESCOPE CORP.<br />
SAFETY REPRESENTATION COMMITTEE<br />
15 <strong>May</strong> <strong>2004</strong><br />
<strong>Present</strong>: Rohendra Atapattu, Laurie Dale, Todd Szarlan for Susan Brotman, Nadine Manset for Thierry<br />
Forveille, DeeDee Warren, Lisa Wells, Billy Mahoney for Kanoa Withington, and Roger Wood. Absent:<br />
Coleen Hickman, Sharon Potter, and Yasu Uchima.<br />
1. Call to Order<br />
A. Rohendra Atapattu called the meeting to order at 13:30<br />
2. Approval of 14 March <strong>2004</strong> Minutes<br />
3. Minutes were approved as written.<br />
4. Review of New Accidents & Incidents<br />
B. One injury was reported. An employee suffered back injury while assisting with raising the WFC<br />
to reach the crane. Suggestion to avoid this hazard were to (1) add 3’ legs to WFC to that it could<br />
reach crane or (2) put longer straps on crane to reach WFC.<br />
C. One incident was reported. An OA discovered a small glycol spill on the 5 th floor. The daycrew<br />
cleaned up the spill. It was suggested that a detection device could be installed that would warn of<br />
the leak and shut down systems.<br />
D. Rohendra reported on the most recent MKSS Ranger speed report. Two CFHT vehicles were<br />
noted driving above 35mph (36mph and 38mph) at approximately 16:45 on the survey dates.<br />
5. Concerns, Accidents & Incidents<br />
E. Previously reported items:<br />
(1) It was noted that the EEV does not have a rope or an AED. Rohendra sent email advising<br />
MKSS and will bring up these concerns at the MKSS Safety meeting<br />
(2) Compressed gas cylinders at the summit have been fitted with proper protective guards.<br />
Protective guards need to be ordered for cylinders at headquarters. (Action item for<br />
Rohendra.)<br />
(3) Immediately following the meeting, Roger and Rohendra rearranged cables in large conference<br />
room to reduce trip hazard. (item closed)<br />
(4) Laurie Dale reported that the Admin Groups would like a procedure to be prepared that<br />
addresses situations when immediate help is needed in the front office due to a direct or<br />
perceived threat. The committee suggests that the procedure also address a situation when a<br />
“silent” emergency evacuation of the building is warranted. The admin group met with a local<br />
police officer to discuss possible solutions. (Rohendra and DeeDee will develop an<br />
Emergency Response Plan to be reviewed and implemented. – still pending.)
(5) The dome mezzanine has points where there is a potential for someone to be trapped during<br />
rotation. Railings at these corners should be clearly marked to warn of the potential danger.<br />
(Signage has been posted and a chain was installed at the top of the stairs by the Summit<br />
Crew ). OAs requested that it would be better to have the chain installed at the bottom of the<br />
stairs. It was additionally emphasized that the placement of the chain at the top of stairs is a<br />
hazard as the chain cannot be seen by someone holding equipment in front of them nor at<br />
night.<br />
(6) When the dome is placed into automatic rotation mode during nighttime observing, it was<br />
suggested that a buzzer sound as a warning for Dome movement Rohendra and Grant<br />
Matsushige determined that a buzzer alarm was not practical as both the Telescope and<br />
Dome move automatically and pose a danger. An alternate suggestion was to post signage in<br />
the elevator and on the 5 th floor stairway door warning that movement of the dome and<br />
telescope occurs without warning. Also that the OAs should inform visitors that they must<br />
notify the OA that they intend to access the 5 th floor before doing so. (Action item for<br />
Rohendra to order signage.)<br />
(7) The OAs have expressed concern that there are inadequate procedures to address the<br />
conditions of nighttime work. Rohendra will set up a meeting with Pierre Martin and the OAs<br />
to discuss their concerns and begin a process of preparing Job Hazard Analyses to identify<br />
needed procedures. (Lisa Wells and David Woodworth have begun preparing job lists for Job<br />
Hazard Analysis.)<br />
(8) Brighter nightlights have been installed in the hallways at the Waimea Headquarters. Also,<br />
lighting is still needed in the hallway near the lounge, near the clean room, in the loading bay<br />
and near the shop area. (Electrical contractor has hired and parts are on order for the job.)<br />
(9) Machine shop has been reorganized to reduce clutter. (Electrical contractor was hired and<br />
parts are on order for the job.)<br />
(<strong>10</strong>) The revised Housekeeping procedure was issued to supervisors. Staff training on new<br />
procedure is required by each group. Next walkthrough is scheduled for the last week of <strong>May</strong>.<br />
(11) The Executive reviewed the Two-Person rule and agreed that the rule should be enforced<br />
without exception. The Astronomy group discussed procedures and will provide their<br />
suggestions to management.<br />
(12) The center-back door continually needs adjustments to close properly.<br />
(13) An employee caught his hand in the elevator on the 5th floor do to dark conditions. (Sharon<br />
Potter will order glowing tape to put around the doorframe and elevator call button to<br />
illuminate these items in the dark.)<br />
(14) The Instrumentation Group expressed concern regarding lack of proper fall protection A<br />
retractable tethering device for attaching the fall harness to the Seurrier trusses was provided<br />
by Rohendra. The Instrumentation group needs to install the devices in the appropriate areas.<br />
(15) After flooding in Astronomer’s wing, new electrical outlets were installed with safety breakers.<br />
F. New items:<br />
(1) An OA and SO accidentally locked themselves out of the observatory without keys for the<br />
Suburban. Since then, spare summit door keys have been placed in the glove compartment<br />
of each Suburban. It was also suggested that spare keys be provided to other observatories<br />
for emergency purposes.<br />
(2) Lisa Wells noted that during power outages at the summit, the generator is turned on and the<br />
exterior door(s) are opened to ventilate the room. She expressed concern that someone<br />
could wander into the building with the doors open and suggested that signage and/or a<br />
barrier could be installed to prevent unwanted entry. Rohendra will review the suggestion.<br />
(3) Courtyard lights are not coming on until it becomes very dark. Roger will adjust sensor so that<br />
the lights come on earlier in the evening.
6. Governor’s Safety Conference<br />
7. Rohendra, Ralph, DeeDee and Sharon attended the conference in April. There were many useful<br />
safety sessions including fall protection, environmental management, confined space, etc.<br />
8. A confined space vendor/expert subsequently visited our observatory and will be contracted to review<br />
our policies, install equipment and signage and train personnel.<br />
9. Next meeting<br />
G. The next meeting was scheduled for 15 July, 13:30 – 15:30.<br />
H. Rohendra will prepare and distribute an agenda prior to the meeting date.<br />
IX Adjournment<br />
The meeting was adjourned at approximately 14:30.<br />
2.2 MECHANICAL (R. Atapattu)<br />
Respectfully submitted,<br />
DeeDee Warren<br />
2.2.1 Daycrew (Taroma, Beck, Uchima, Stanley, Mizuba, DeMotta)<br />
� Safety meeting with daycrew<br />
� Assist with contractors for cleaning basement<br />
� Repair solar sail<br />
� WIRCam measurements<br />
� Diesel fill at summit tank<br />
� Building checks<br />
� Repair dewar fill tubes<br />
� Assist WIRCam measurements<br />
� Safety meeting with Ralph Taroma<br />
� Assist with unloading and loading for stain cleanup crew (PSC)<br />
� Top/bottom end exchange<br />
� Rebalance telescope<br />
� Repair dewar fill hardware<br />
� Take measurements for WIRCam upper end<br />
� Unload cargo from Waimea<br />
� Assist with oil stain clean up<br />
� Assistance with diesel drop<br />
� Replace wiring on Ice Wagon<br />
� Wiring SLC for ice wagons<br />
� Check plug circuit in basement<br />
� Relamp in basement<br />
� First Responder class<br />
� Upper end exchanges<br />
� Rebalance of telescope<br />
� Building checks<br />
� Assist Les with Mega Prime vacuum<br />
� Wired on SLC chiller room<br />
� Electrical building check
2.2.2 Machine Shop (D. Sabin)<br />
No report is available at this time.<br />
2.2.3 Engineering (R. Atapattu, I. Look)<br />
No report is available at this time.<br />
2.3 SOFTWARE GROUP (J. Thomas)<br />
2.3.1 Mega Prime<br />
� Training. (B. Mahoney, J. Thomas)<br />
� Mega Prime first night of run set up documentation. (B. Mahoney, J. Thomas)<br />
� Run support. (J. Thomas, B. Mahoney)<br />
2.3.2 WIRCam<br />
� Continued work on DetCom: raster configuration, shared memory configuration,<br />
readout (GME), guide pixel capturing, mosaic manipulation. (B. Mahoney)<br />
� Worked on alert notification system. (T. Vermeulen)<br />
2.3.3 ESPaDOnS<br />
2.3.4 TCS<br />
2.3.5 NEO:<br />
� Continued work on DetCom: raster configuration, shared memory configuration,<br />
readout (GME), guide pixel capturing, mosaic manipulation. (B. Mahoney)<br />
� Worked on alert notification system. (T. Vermeulen)<br />
� Balance program mostly completed. Needs form for encoder limits due to the<br />
unreliability of encoder positions, i.e., the encoder couplings becomes loose over<br />
time. Hence max/min values tend to shift slightly. (R. Alles)<br />
� Test of obslog mail archive html page generation and search engine on poonoo. (B.<br />
Mahoney)<br />
� Allen-Bradly plant control system:<br />
� ABSS (Allen-Bradley Status Server) megaprime cooling configuration and readout.<br />
(B. Mahoney)<br />
� Fixed libabpcl5 where core dump generated if ethernet device disconnected. (B.<br />
Mahoney)<br />
� ABSS - built two outer loops to ensure abss runs continually even when inner loop<br />
fails. (B. Mahoney)<br />
� RPM page for ABSS MegaCam cooling monitoring. (B. Mahoney)<br />
2.3.6 Database Administration:<br />
� Training. (B. Mahoney, R. Savalle)
� CAST Training. (B. Mahoney, R. Savalle, T. Matsumoto)<br />
� Sybase Client Training - Win2000 Applications. (B. Mahoney, R. Savalle)<br />
� Sybase development setup on poonoo. (B. Mahoney)<br />
� PostGres database setup on poonoo. (B. Mahoney)<br />
� Sybase startup mirroring support trouble ticket and resolution. (B. Mahoney)<br />
2.3.7 Data Archiving and Distribution:<br />
� Data Distribution. (T. Matsumoto, K. Withington)<br />
� rundistribute tool changes. (T. Matsumoto)<br />
� CADC discussions at HIA. (K. Withington, R. Savalle, J. Thomas)<br />
2.3.8 System Administration<br />
� Backup. (T. Matsumoto)<br />
� Windows/PC support for Martin, Fischer, Puget, Alles, Cabanac, Akana, Warren, Ho,<br />
Delorme, Dale, Mizuba, Liu, Matsushige, Rodgers. (T. Matsumoto)<br />
2.3.9 Miscellaneous:<br />
� Astroday. (B. Mahoney, Outreach group)<br />
� Users' meeting. (K. Withington, R. Savalle, J. Thomas)<br />
2.4 OPTICS & INSTRUMENTATION (W. Rambold)<br />
No Report is Available at this time.
Mon, <strong>May</strong> <strong>24</strong><br />
<strong>10</strong>:30/<br />
14:00<br />
Tue, <strong>May</strong> 25<br />
Wed, <strong>May</strong> 26<br />
<strong>10</strong>:00<br />
Thu, <strong>May</strong> 27<br />
13:30<br />
Mega Pump 6 hr schedule through<br />
Wednesday, 26 <strong>May</strong><br />
Espadon acceptance through June 4 th<br />
TOM<br />
FlyEyes f.o. meeting<br />
CFHTIR cool<br />
Management meeting<br />
First Responder Training in Hilo through<br />
Thursday<br />
Mega Prime off<br />
F/8 on<br />
CFHTIR installed<br />
TIC = W. Rambold<br />
SA = O. Lai<br />
Astronomy Group meeting<br />
W. Rambold, et al.<br />
G. Barrick/<br />
T. Szarlan/<br />
T. Vermeulen<br />
N. Manset<br />
C. Veillet<br />
P. Puget/<br />
K. Ho/<br />
W. Rambold/<br />
D. Salmon/<br />
O. Lai<br />
L. Mizuba<br />
C. Veillet/<br />
P. Martin/<br />
D. Salmon/<br />
D. Warren<br />
R. Wood/<br />
T. George/<br />
L. Wells<br />
Daycrew/<br />
S. Brotman<br />
Daycrew<br />
Daycrew/<br />
S. Brotman<br />
P. Martin, et al.
Fri, <strong>May</strong> 28<br />
15:00<br />
16:00<br />
Sat, <strong>May</strong> 29<br />
Sun, <strong>May</strong> 30<br />
Mega Cam vacuum check/repair<br />
Outreach meeting re: June 8 star gazing<br />
Pau Hana for Ethan Lin in employee<br />
lounge<br />
K. Ho/<br />
W. Rambold<br />
R. Cabanac, et al.<br />
All Staff
Mon, <strong>May</strong> 31 Memorial Day!<br />
Software Programmer Applicant to<br />
summit<br />
Tue, Jun 1 Mega Prime juke box heater modification<br />
Mega Prime servo amp checkout through<br />
Wednesday, June 2<br />
T & T electrician work in Waimea shop<br />
J. Thomas<br />
G. Matsushige<br />
K. Ho/<br />
W. Rambold<br />
R. Wood<br />
Software candidate interviews start<br />
through week’s end<br />
J. Thomas<br />
Wed, Jun2 Phase II open <strong>2004</strong> B P. Martin<br />
Thu, Jun 3<br />
<strong>10</strong>:00<br />
<strong>10</strong>:00<br />
Fri, Jun 4<br />
Sat, Jun 5<br />
Sun, Jun 6<br />
WIRCam meeting<br />
MKSSOC meeting at Hale Pohaku<br />
½ Discretionary Night<br />
P. Puget, et al.<br />
D. Salmon
Mon, Jun 7<br />
<strong>10</strong>:30<br />
TOM<br />
GriF acceptance<br />
F/8 off<br />
Queue Obs. = t.b.d.<br />
Queue Coord. = P. Martin<br />
TIC = D. Salmon<br />
Mega Prime on<br />
Mega Prime check<br />
CFHTIR off/ to bed<br />
Tue, Jun 8 Star Gazing Party with Waimea Middle<br />
School @ CFHT<br />
Wed, Jun 9<br />
Thu, Jun <strong>10</strong><br />
15:00<br />
UH Resident Astro Applicant Interviews<br />
with Chris Wilmer through Wednesday<br />
KIR filter list due<br />
Seminar by Philippe Delorme in large<br />
conference room<br />
Fri, Jun 11 King Kamehameha Day!<br />
Sat, Jun 12<br />
C. Veillet<br />
T. Szarlan/<br />
G. Barrick<br />
Daycrew/<br />
L. Mizuba/<br />
S. Brotman<br />
Daycrew/<br />
L. Mizuba/<br />
S. Brotman<br />
R. Cabanac, et al.<br />
P. Martin<br />
T. Forveille
Sun, Jun 13
Mon, Jun 14<br />
Tue, Jun15 UH Resident Astro Applicant Interviews<br />
with Carl Grillmair visit through<br />
Wednesday<br />
Wed, Jun 16<br />
P. Martin, et al.<br />
Thur, Jun 17 Travel for SPIE starts Several<br />
Fri, Jun 18<br />
Sat, Jun 19<br />
Sun, Jun 20
Mon, Jun 21 SPIE Conference in Glasgow, Scotland<br />
Tue, Jun 22<br />
Wed, Jun 23<br />
Thu, Jun <strong>24</strong><br />
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Fri, Jun 25<br />
Sat, Jun 26 Mega Prime off<br />
Sun, Jun 27<br />
F/8 on<br />
AOB IR installed<br />
SA = T. Forveille<br />
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Daycrew<br />
Daycrew<br />
S. Brotman
4.0 EMERGENCY STANDBY SCHEDULE<br />
[(H)ome phone numbers, (C)ellular phone numbers, (P)ager numbers]<br />
Tom Beck<br />
1 – <strong>10</strong> <strong>May</strong><br />
Ralph Taroma<br />
11 – 20 <strong>May</strong><br />
Roger Uchima<br />
21 – 31 <strong>May</strong><br />
Les Mizuba<br />
16 April – 15 <strong>May</strong><br />
Kevin Ho<br />
16 <strong>May</strong> – 15 June<br />
Jeff Ward<br />
16 June – 15 July<br />
Todd Szarlan<br />
16 April – 15 <strong>May</strong><br />
Greg Barrick<br />
16 <strong>May</strong> – 15 June<br />
Grant Matsushige<br />
16 June – 15 July<br />
Daycrew<br />
Detectors<br />
Instruments<br />
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968-0880 (H)<br />
968-1159 (H)<br />
898-1449 (P)<br />
Use Pager First<br />
959-4476 (H)<br />
936-0578 (C)<br />
963-6026 (H)<br />
898-3029 (P)<br />
935-7166 (H)<br />
925-79<strong>24</strong> (P)<br />
USE PAGER FIRST<br />
885-7137 (H)<br />
(888) 726-1<strong>24</strong>5 (P)<br />
989-2651 (C)<br />
925-7915 (Alt. Pager)<br />
776-1875 (H)<br />
936-0577(C)<br />
325-2228 (H)<br />
925-79<strong>10</strong> (P)<br />
883-9681 (H)<br />
925-7915 (P)<br />
885-6140 (H)<br />
925-7921 (P)<br />
Rohendra Atapattu Operations 775-9122 (H)<br />
936-0579 (C)<br />
Rohendra Atapattu Safety 775-9122 (H)<br />
936-0579 (C)
Billy Mahoney<br />
6 – 13 <strong>May</strong><br />
Bernt Grundseth<br />
14 – 18 <strong>May</strong><br />
Billy Mahoney<br />
19 – 26 <strong>May</strong><br />
Olivier Lai<br />
1 – 5 <strong>May</strong><br />
Nadine Manset<br />
6 – <strong>10</strong> <strong>May</strong><br />
Bill Cruise<br />
David Woodworth<br />
23 – 28 <strong>May</strong><br />
Lisa Wells<br />
27 – 2 June<br />
Teddy George<br />
1 – 7 June<br />
Rusty Luthe<br />
6 – 12 June<br />
David Woodworth<br />
12 – 18 June<br />
Teddy George<br />
14 – 17 June<br />
Rusty Luthe<br />
17 – 21 June<br />
Teddy George<br />
20 – 27 June<br />
Rusty Luthe<br />
26 June – 2 July<br />
Software 987-3299 (H)<br />
Support Astronomer<br />
Cell phone (e-mail address)<br />
18089360885@mobile.att.net<br />
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883-0565 (H)<br />
987-3299 (H)<br />
882-7861 (H)<br />
925-7473 (P)<br />
936-0885 (C)<br />
776-1875 (H)<br />
925-7473 (P)<br />
936-0885 (C)<br />
TCS 883-9800 (H)<br />
899-5430 (P)<br />
938-7002 (C)<br />
Observing Assistants<br />
Service Observer<br />
961-2630 (Summit)<br />
899-0004 (Pager)<br />
899-0005 (P)<br />
“”<br />
“”<br />
“”<br />
“”
5.0 CFHT CALENDAR<br />
COMINGS AND GOINGS<br />
K. WITHINGTON - <strong>MEETING</strong>/VACATION MAY 11 – JUNE 7<br />
D. VALLS-GABAUD - <strong>MEETING</strong>S/VACATION MAY 13 – JUNE 7<br />
G. BARRICK - <strong>MEETING</strong>S MAY 21 – JUNE 9<br />
T. SZARLAN - <strong>MEETING</strong>S MAY 21 – JUNE 9<br />
T. SZARLAN - VACATION JUNE <strong>10</strong><br />
D. WARREN - CONF/VACATION MAY 28 – JULY 1<br />
J. WARD - VACATION JUNE 1 – JUNE 11<br />
E. BRYSON - VACATION JUNE 1 – JUNE 4<br />
E. BRYSON - CONFERENCE JUNE 5 – JUNE 11<br />
L. FISCHER - VACATION JUNE 3 – JUNE <strong>10</strong><br />
L. WELLS - VACATION JUNE 7 – JUNE 29<br />
J. THOMAS - <strong>MEETING</strong>S/VACATION JUNE 7 – JULY 2<br />
N. MANSET - VACATION JUNE 7 – JUNE 11<br />
R. ATAPATTU - SPIE CONF/VACATION Evening JUNE 9 – JUNE 28<br />
C. VEILLET - SPIE CONF/<strong>MEETING</strong>S JUNE 12 – JUNE 29<br />
JC CUILLANDRE - SPIE CONF/VACATION JUNE 12 – JULY 26<br />
M. AKANA - VACATION JUNE 15 - 18<br />
D. SALMON - SPIE CONFERENCE JUNE 17 – JUNE 28<br />
P. PUGET - SPIE CONFERENCE/<strong>MEETING</strong>S JUNE 17 – JULY 12<br />
I. LOOK - SPIE CONFERENCE JUNE 18 – JUNE 27<br />
W. CRUISE - SPIE CONF/VACATION JUNE 18 – AUG. 2<br />
K. HO - SPIE CONF/VACATION JUNE 18 – JULY 3<br />
G. BARRICK - VACATION JUNE 21 – JULY 16<br />
W. CRUISE - VACATION JUNE 28 – AUG 3<br />
R. CABANAC - VACATION/CONFERENCE JULY 6 – AUG. 2<br />
P. MARTIN - VACATION JULY 7 – AUG 5<br />
T. VERMEULEN - VACATION JULY 12 – JULY 23<br />
M. AKANA - VACATION JULY 30 – 2 AUG<br />
C. HICKMAN - VACATION SEPT. 28 – 0CT. 19<br />
VISITOR INSTITUTION DATES OF VISIT CFHT CONTACT<br />
Philippe Delorme University of April 1 – August 30, T. Forveille<br />
Grenoble<br />
<strong>2004</strong><br />
Ethan Lin Taiwan April <strong>10</strong> – June 1 P. Puget<br />
G. Garavini Super Nova Team April 16 – <strong>May</strong> 20 C. Veillet<br />
Martin Riopel Super Nova Team July 3 – August 9 C. Veillet<br />
Renald Pain Super Nova Team June 13 – June 19 C. Veillet<br />
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