PPT Cash Management Process Final

Petty Cash Management Process
Branch Level - Head Cashier

Objectives
Accuracy,
Existence &
completeness
of Cash
movement at
branch level
Establishment
of overall
adequate
controls
Compliance of
Finance &
Operational
Policies,
Procedure &
Guidelines
Strengthening
of Assurance
and
Accountability
All output is
accurate and
complete

Principal Elements
1
Effective Monitoring
2
Transparent Reporting
3
4
Strong Preventive and Detective Controls
Classified Accounting
5
Eliminating Duplication of Work
6
Control over Documentation

The Infrastructure
Head Cashier Activity
Sales
Entry
Cash
Closing
Cash
Receiving
Received
“Show &
Edit”
Payments
Entry
Payments
“Show &
Edit”

1. Sales Entry
1. Batch is linked with Z Report. After cash closing, cashiers batch will display at sales
Entry Page automatically.
2. Sales figures to be entered manually as (Cash Sales ,Card Sales and Gift Vouchers)
3. Sales entry batch will be closed after Petty Cash Closed.
ERP Page

2. Other Cash Received Entry
1. Any cash received by Head Cashier can be entered.
2. It will add with Opening Balance.
ERP Page

3. Payments Entry
1. Main Head to be select according to Mode of Expenses.
2. Sub Head will display according to Main Head.
3. Sub Head to be select from the list according to Mode of Expenses.
4. Enter Date according to expenses date.
5. Enter Pay To as Name of Person or Entity.(Who is taking cash).
6. Enter Reference Number as the Invoice Number of Bill, Any one Instructions or approval.
7. Enter Amount.(Bill amount or given amount).
8. Enter Remark If any.
ERP Page

4. Payments “Show & Edit”
1. Check all the payments has been entered.
2. Check all the Cash Purchases has been entered.
3. All unclosed payments entry will be display here.
4. Select the Sub Head for any corrections.
ERP Page
Click
to
Edit

5. Other Cash Received “Show & Edit”
1. Select the Date for Any Corrections.
2. Only Unclosed Cash Received details will be display here.
ERP Page

6. Cash Closing
1. Insert denominations count (Physical Cash in Hand).
2. Check is any short and excess.
3. Insert Notes if any.
4. Submit for cash closing.
ERP Page

7.Reporting Page
1. Select the date range to view cash management flow and records.
2. Click the date to see cash closing report of particular date.
ERP Page

Desired Outcomes
Automation of:
1. Reconciliation of RMS sales and Cash collections.
2. Reconciliation of Cash Purchase, Undeposited Collections and Accounting records.
3. Reconciliation of Gift Vouchers.
4. Preparation of Expenses Voucher Top sheets.
5. Tracking of records sent to Head Office and reimbursement thereof.
6. Reconciliation of Actual vs. Budgeted Expenses.
7. Budgetary control over expenses.
8. Historical data backup for Audit Trail.
9. Centralization of Information.

Thank You