ESTABLISHMENT PAY BILL - Mptreasury.org

M.P.T.C. 24
[See Subsidiary Rule 256(1)]
ESTABLISHMENT PAY BILL
TREASURY CODE VOL- II
Detailed pay Bill of Permanent/Temporary Establishment of ………………………. ……………………………………. for the month of
…………………………………… space for classification. Stamp or manuscript entries of classification to be filled in by Disbursing Officer Names of
detailed heads and corresponding amounts should be recorded by him in adjacemo column.
DISTRICT *Head of classification Voucher No………………………of ………………………
List of payments for……………… 198
INSTRUCTIONS Rs. P.
1. Each bill must be accompanied by the increment certificate and absentee statement except where such forms are blank PAY OF ESTABLISHMENT
or otherwise not required.
Permanent
2. Held over amount should be entered in RED INK in the appropriate column (3), (4), (5), (6-a) or (6-b) as the case may
be and ignored in totalling Leave salary, the amount of which is not known should similarly be entered in RED INK and Clerks……………………...
column (4) at the same rate as pay if he had remained on duty, (Subsidiary Rule 257).
Servants…………………..
3. In the remarks column (15) should be recorded all unusual permanent events such as deaths, retirement, permanent
transfers and first appointments which find no place in the increment certificates or absentee statement.
4. When an increment claimed operates to carry a Government servant over an efficiency bar, it should be supported by a
declaration that the Government Servant in question is fit to cross the bass (Subsidiary Rule 266).
5. Names of Government Servants mentioned in subsidiary rule 258 may be omitted from the fair copies of the pay bills
submitted to the Accountant General but full details of the names of the persons concerned and the emoluments drawn for
them should be shown in the office copy.
6. A RED INK should be drawn right across the sheet after each section of the establishments and under it the totals of
columns (3), (4), (5), (6-a), (6-b) & (7) for the section should be shown in RED INK. In cases where the amount of leave
salary is based on average pay a separate statement showing the calculation of average pay duly attested by drawing
officer should be attached to this bill, vide subsidiary rule 259.
8. The names of men holding post substantively should be entered in order of seniority (as measured by substantive pay
drawn and below those will be shown the post left vacant and the men officiating in the vacancies).
9. Officiating pay should be recorded in the section of the bill appropriate to that in which the Government servant officiates
and transit pay should be recorded in the same section as that in which the duty pay of the Government servant after
transfer is recorded.
. .
TEMPORARY
ESTABLISHMENT
. .
ALLOWANCES &
HONORARIA
Dearness and other
allowances
Additional Dearness
Allowances
Fixed Travelling Allowance
(Conveyance allowance)
House-rent allowances
. .
ESTABLISHMENT PAY BILL Page 1 of 9
TOTAL

10. The following abbreviations should be used in this and in all other document submitted with pay bills:-
Leave on average pay
(L.A.P.)
Leave on half average pay
(L.H.P.)
On other Duties (L.S.)
Conveyance Allowance
(C.A.)
Under Suspension (S.P.)
Leave without pay and extraordinary leave with allowances (L.W.P.)
On Foreign Service (F.S.)
Vacant (Vac.)
Postal Life Insurance (P.I.)
Last Pay Certificate (L.P.C)
Subsistence grant (Sub-grant)
Transit Pay (T.P.)
11. In cases where any fund deductions are included in a pay bill, a separate schedule showing the particulars of
deductions relating to each fund should accompany that bill.
Designation of
Post
Name of
incumbent
Details of pay of absentees refunded
Period Rs. P.
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ESTABLISHMENT PAY BILL Page 2 of 9
Deduct-
General Provident Fund
House Building Advance
……………..Advance
Other Recoveries
TOTAL
NET TOTAL
Deduct by transfer credit to
Postal Life Insurance Fund
M.P. Life Assurance Fund
Family Benefit Fund
House Rent
Income Tax
Profession Tax
TOTAL
NET TOTAL

Space for the use of (Accountant General’s Office)
ADMITTED Rs………………………………………..
ADMITTED Rs……………………………………….
Auditor Superintendent Gazetted Officer
Serial No.
of Post
Section of
Establishm
ent and
name of
incumbent
Substantive pay
(Personal pay or special
pay, if any, should also
be shown in this column
as a separate entry
below substantive pay)
Leave Salary Officiating Pay
ALLOWANCES
Dearness allowance Additional Dearness
allowances
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Total For use in
Audit
Office
(1) (2) (3) (4) (5) (6-a) (6-b) (7) (8)
ESTABLISHMENT PAY BILL Page 3 of 9

General
Provident Fund
P.L.I. premia and
other fund
deduction
(Specify fund)
Net after
deducting fund
subscriptions
etc.
Income Tax Miscellaneous
recoveries (fines
and advance
house-rent etc.)
Net Payable Provident Fund
Account No.
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Remarks Acceptance
(9) (10) (11) (12) (13) (14) (15) (16) (17)
ESTABLISHMENT PAY BILL Page 4 of 9

1. RECEIVED contents and certified that I have satisfied myself
that all emoluments included in the various bills drawn *1
month/2 months/3 months previous to this date, with the
exception of those detailed on the first page (of which the total
has been deducted from this bill) have been disbursed to the
proper persons and that their acceptance have been taken and
filed in my office, with receipt stamps, duly cancelled for every
payment in excess of Rs. 20.
*One line to be used and other scored out.
2. CERTIFICATE THAT no person in superior service has been
absent either on other duty or suspension with or without
leaves (except on casual leave) during the month
of……………………
3. CERTIFIED THAT all persons whose names are omitted from,
but whose pay has been drawn, in this bill have actually been
employed during the month and that full details of the names
of the persons concerned and the emoluments drawn for them
working up to the total included in this bill have been duly
shown in the office copy.
4. A-CERTIFIED THAT the Government servant whose names
are omitted from, under rule 258(1) and for whom increments
have been claimed in this bill have rendered the required
period of approved service entitling them to the increased pay
drawn in this bill.
4. CERTIFIED THAT no leave has been granted until by
reference to applicant’s service book and leave account and to
the leave rules applicable to him. I have satisfied myself that
the leave granted was admissible. The undertaking prescribed
in L.G.R. (2) below Fundamental Rule 81(b) has been
obtained from the persons concerned whether necessary, and
all grants of leave and departures on, and returns from leave
and all period of suspension and other duty and other events
which are required under the rules to be so required have
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been recorded in the service books and leave account under
my initials.
5. CERTIFIED THAT all appointments and substantive
promotions and such of the officiating promotions as have to
be entered in the service books have been entered in the
service books of the persons concerned under my initials.
6. CERTIFIED THAT the conveyance for which the allowance is
drawn was actually maintained by the incumbents during the
month.
7. CERTIFIED-(i) that no person for whom house-rent allowances
has been drawing this bill has been in occupation of any
Government quarters on rent or free of rent during the period
for which the allowance has been drawn; (ii) that the actual
expenditure incurred for the hire of the house is not less than
the amount claimed; and (iii) that certificates prescribed by the
Government have been obtained from the Govt. Servants for
whom house-rent allowance has been drawn in this bill and I
am satisfied that the claims are in accordance with the orders
of Government.
8. CERTIFIED THAT the leave salary of the following Non-
Gazetted Government servants is based on the pay of the
permanent post held substantively by them at the time of
taking leave and that they were in permanent service during
their leave periods.
1………………………………..
2………………………………..
3………………………………..
4………………………………..
5………………………………..
6………………………………..
ESTABLISHMENT PAY BILL Page 5 of 9

9. CERTIFIED THAT no leave salary for any Government servant
(except the following in whose service books a note regarding
allocation has been recorded) drawn in this bill for……… is
debatable to any Government, etc., other than the Government
of Madhya Pradesh:-
1………………………………..
2………………………………..
3………………………………..
4………………………………..
5………………………………..
6………………………………..
10. CERTIFIED THAT pay or special pay drawn in the bill for
substitute appointed in leave vacancies is for a period and at a
rate sanctioned by-
11. CERTIFIED THAT increments have been earned and have
been correctly allowed/disallowed.
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12. CERTIFIED THAT in the case of Government servants
mentioned below for whom joining time pay has been drawn in
the bill, the journey on transfer was/was not performed on
Sunday:-
1………………………………..
2………………………………..
3………………………………..
13. CERTIFIED THAT medical certificate(s) of health for the newly
appointed Government servant(s) whose name(s) has/have
not been shown in this pay bill has/have been duly obtained
and recorded in my office.
Note.- Certificate No. 2 should be struck out, when it does not apply
full particulars being given in the absentee statement. Other
certificates which may not be applicable should be struck out.
Signature and
Designation of Head of Office
ESTABLISHMENT PAY BILL Page 6 of 9

UNDER RUPEES……………..
Deduct
(Total column 7)
Undisbursed pay refunded as detailed on first page Total of fines, General
Provident Fund and income-tax [columns (9), (10), (12) and (13)
Recoveries ordered by the Accountant-General in his letter No………………
dated…………………… or objection statement for …………………………….
Total Deduction
Net Sum required for payment, Rupees (in words)-
Pay Rs……………………………………………………………… as follows:-
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ESTABLISHMENT PAY BILL Page 7 of 9
Rs.
In cash Rs…………
EXAMINED AND ENTERED Deduct-by transfer credit to Personal Deposit Rs…..
0021-Tax on Income, etc. Rs…………………..
0083-Hosing Rs…………………..
Treasury Accountant Date…………..208 Treasury Officer
P.
Rs. P.

FORM M.P.T.C. 24-A
(See Subsidiary Rule 275)
Medical Charges Reimbursement Bill (Non-gazetted Establishment)
Bill No……………… District…………………………………….
Voucher No…………..List No………….
For…………………………………………
Detailed Medical Bill of the Establishment of the……………………………………..
for the month………………………… 20……………………..
Head of Account
Major Head ……………………. Grant/No. Appropriation………………….
Minor Head ……………………. Group-head………………………………..
Detailed Head ……………………. Sub-head or unit…………………………..
Voted/Charged ……………………. Appropriation………………………………
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S.No. Section of Establishment and name of the incumbent Gross claim Recovery of Advance Net amount Payable Remarks
1. 2. 3. 4. 5. 6.
1
2
3
4
5
6
7
8
9
10
Rs. P. Rs. P. Rs. P.
Net amount required for payment (in words) Rupees……………………………….
Certified that I have satisfied myself that the amounts included in bill drawn 1 month/2 months/3 months previous to this date, with the exception
of those detailed below (of which the total amount has been refunded by deduction from this bill) have been disbursed to the Government servants
therein named and their receipts taken in the office copy of the bill or in a separate acceptance roll.
ESTABLISHMENT PAY BILL Page 8 of 9

Details of medical charges refunded
Section of establishment and name of incumbent.
Period Amount
Signature of the Drawing Officer
Rs. P.
Designation………………………
Appropriation Rs. P. Passed for Rs……… Rupees…………... for 20…………..
Expenditure including this bill……….. Signature of the Controlling Officer
Station
Designation……………………….
Received Contents
Signature of the Drawing Officer………..
Dated……….20 Pay Rs……………Rupees……………….
Examined and entered……
Treasury Accountant
Dated………20 Treasury Officer
Admitted for Rs…………………..
Objected to Rs…………………...
(For use in Audit Office)
Reasons for objection……………………………………………………………….
Auditor………… Superintendent……………. Gazetted Officer…………..
Directions for Note
Note.- The bill should be supported by the essentiality certificates, receipts and bills etc.
TREASURY CODE VOL- II
ESTABLISHMENT PAY BILL Page 9 of 9