Open Air Business April 2017

EVENTS
SHUTTERSTOCK
SHUTTERSTOCK
WHAT ABOUT INSURANCE?
Whether you are hiring your land to
a third party or organising the event
yourself, you’ll need to investigate
what insurance is required. Speak to an
insurance broker who can help you with
identifying the necessary cover for your
event.
› Public liability insurance
Organisers can be held legally liable for
costs or damages relating to any injury
or incident occurring during the event
period, so it is strongly advised you take
out a public liability insurance policy.
In the event of any injury or damage to
property you must write down full details
of the incident and you should report to
your insurers without delay.
Events which involve activities such as
bouncy castles, fireworks and sporting
events pose a higher risk than a local
food festival, fête or car boot sale.
If you are hiring in external suppliers
you should check that they have their
own public liability insurance and
they comply with the policy terms and
conditions. Ask for a copy of their policy.
As the landowner, consider whether
you include a clause in your hire contract
requiring for public liability insurance
to be held by anyone wishing to hold an
event on your property.
› Employer’s liability insurance
If you are recruiting anyone to help you
with your event you will need employer’s
liability insurance.
FURTHER THOUGHTS
Further questions you should ask yourself in
defining your Event Plan include:
› Fire - Do you have effective control
measures in place and adequate provision for
warning and assisting escape?
› Public order and traffic management - How
will you manage traffic, are cones or crowd
control barriers required, are the entrances
and exits on your site fit for purpose,
controlled and signed and do they cater for
disabled people?
› How will you manage lost children and lost
property?
› Roads and public transport - Are any local
roads affected, do you need to close or put
signs on a road, does the event impact on a
bus route?
› Health, safety and first aid - What are your
first aid facilities and emergency procedures?
Are you in agreement with the relevant
services, such as - Police, Fire and Rescue
and Ambulance Service? Consider the first
aid provisions available to you, such as the
Red Cross, St John Ambulance or, for smaller
events, first aid training.
› Manpower - Do you need external suppliers
or to recruit volunteers to fulfil the various
services and tasks required for your event?
› Site amenities - Do you need a water supply,
how many toilets, are rubbish bins required?
› Water safety - Is the event in or near water
such as a lake or river? Events near to or
involving water are considered higher risk
than those on dry land.
ABOUT THE AUTHOR
Katie Tann is the co-founder of Field Lover, a UK-based platform assisting
landowners to advertise and rent their land to field seekers looking for short
to medium-term land rental for a variety of activities. Katie is an outdoor
enthusiast with a keen interest in the sharing economy market.
The idea for Field Lover was born from a love of the outdoors and the
challenges both she and co-founder Adrian Griffith had encountered in finding
outdoor space for a variety of uses. Demand for land rental is high with the
Field Lover community expanding on a daily basis. www.fieldlover.com
WHERE CAN I GET HELP?
For further help and advice we’ve put
together a number of resources, along
with some simple checklists to help
you navigate your way around land
rental, risk assessments and event
planning.
› We are regularly updating our library
which you can find in our ‘Field Kit for
Field Owners’ www.fieldlover.com/
home/fieldkitforfieldowners or follow
our blog for regular articles and insights
into land hire and event management.
› If you are a landowner looking to
rent your land then join the Field Lover
community; it is free to list -
www.fieldlover.com/ive-got-a-field
› If you are interested in organising
a festival, the Association of Festival
Organisers is a good place to start, with
membership options, member benefits
and discounts, and a useful supplier
directory www.festivalorganisers.org
› For insurance take a look at Hiscox
who provide custom built outdoor
event insurance - www.event-assured.
com/outdoor-events
› Temporary Events Notice (TEN)
applications - www.gov.uk/temporaryevents-notice
› Guidance for an Entertainment
Licence - www.gov.uk/guidance/
entertainment-licensing-changesunder-the-live-music-act
› For guidance on event safety -
www.hse.gov.uk/event-safety/index.
htm
› The Purple Guide is a great resource
aimed at music events but has useful
information for any event. It’s £25 for an
annual subscription and is a worthwhile
investment - www.thepurpleguide.co.uk
54 WWW.OPENAIRBUSINESS.COM