Open Air Business April 2017
The UK's outdoor hospitality business magazine for function venues, glampsites, festivals and outdoor events
The UK's outdoor hospitality business magazine for function venues, glampsites, festivals and outdoor events
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EVENTS<br />
SHUTTERSTOCK<br />
SHUTTERSTOCK<br />
WHAT ABOUT INSURANCE?<br />
Whether you are hiring your land to<br />
a third party or organising the event<br />
yourself, you’ll need to investigate<br />
what insurance is required. Speak to an<br />
insurance broker who can help you with<br />
identifying the necessary cover for your<br />
event.<br />
› Public liability insurance<br />
Organisers can be held legally liable for<br />
costs or damages relating to any injury<br />
or incident occurring during the event<br />
period, so it is strongly advised you take<br />
out a public liability insurance policy.<br />
In the event of any injury or damage to<br />
property you must write down full details<br />
of the incident and you should report to<br />
your insurers without delay.<br />
Events which involve activities such as<br />
bouncy castles, fireworks and sporting<br />
events pose a higher risk than a local<br />
food festival, fête or car boot sale.<br />
If you are hiring in external suppliers<br />
you should check that they have their<br />
own public liability insurance and<br />
they comply with the policy terms and<br />
conditions. Ask for a copy of their policy.<br />
As the landowner, consider whether<br />
you include a clause in your hire contract<br />
requiring for public liability insurance<br />
to be held by anyone wishing to hold an<br />
event on your property.<br />
› Employer’s liability insurance<br />
If you are recruiting anyone to help you<br />
with your event you will need employer’s<br />
liability insurance.<br />
FURTHER THOUGHTS<br />
Further questions you should ask yourself in<br />
defining your Event Plan include:<br />
› Fire - Do you have effective control<br />
measures in place and adequate provision for<br />
warning and assisting escape?<br />
› Public order and traffic management - How<br />
will you manage traffic, are cones or crowd<br />
control barriers required, are the entrances<br />
and exits on your site fit for purpose,<br />
controlled and signed and do they cater for<br />
disabled people?<br />
› How will you manage lost children and lost<br />
property?<br />
› Roads and public transport - Are any local<br />
roads affected, do you need to close or put<br />
signs on a road, does the event impact on a<br />
bus route?<br />
› Health, safety and first aid - What are your<br />
first aid facilities and emergency procedures?<br />
Are you in agreement with the relevant<br />
services, such as - Police, Fire and Rescue<br />
and Ambulance Service? Consider the first<br />
aid provisions available to you, such as the<br />
Red Cross, St John Ambulance or, for smaller<br />
events, first aid training.<br />
› Manpower - Do you need external suppliers<br />
or to recruit volunteers to fulfil the various<br />
services and tasks required for your event?<br />
› Site amenities - Do you need a water supply,<br />
how many toilets, are rubbish bins required?<br />
› Water safety - Is the event in or near water<br />
such as a lake or river? Events near to or<br />
involving water are considered higher risk<br />
than those on dry land.<br />
ABOUT THE AUTHOR<br />
Katie Tann is the co-founder of Field Lover, a UK-based platform assisting<br />
landowners to advertise and rent their land to field seekers looking for short<br />
to medium-term land rental for a variety of activities. Katie is an outdoor<br />
enthusiast with a keen interest in the sharing economy market.<br />
The idea for Field Lover was born from a love of the outdoors and the<br />
challenges both she and co-founder Adrian Griffith had encountered in finding<br />
outdoor space for a variety of uses. Demand for land rental is high with the<br />
Field Lover community expanding on a daily basis. www.fieldlover.com<br />
WHERE CAN I GET HELP?<br />
For further help and advice we’ve put<br />
together a number of resources, along<br />
with some simple checklists to help<br />
you navigate your way around land<br />
rental, risk assessments and event<br />
planning.<br />
› We are regularly updating our library<br />
which you can find in our ‘Field Kit for<br />
Field Owners’ www.fieldlover.com/<br />
home/fieldkitforfieldowners or follow<br />
our blog for regular articles and insights<br />
into land hire and event management.<br />
› If you are a landowner looking to<br />
rent your land then join the Field Lover<br />
community; it is free to list -<br />
www.fieldlover.com/ive-got-a-field<br />
› If you are interested in organising<br />
a festival, the Association of Festival<br />
Organisers is a good place to start, with<br />
membership options, member benefits<br />
and discounts, and a useful supplier<br />
directory www.festivalorganisers.org<br />
› For insurance take a look at Hiscox<br />
who provide custom built outdoor<br />
event insurance - www.event-assured.<br />
com/outdoor-events<br />
› Temporary Events Notice (TEN)<br />
applications - www.gov.uk/temporaryevents-notice<br />
› Guidance for an Entertainment<br />
Licence - www.gov.uk/guidance/<br />
entertainment-licensing-changesunder-the-live-music-act<br />
› For guidance on event safety -<br />
www.hse.gov.uk/event-safety/index.<br />
htm<br />
› The Purple Guide is a great resource<br />
aimed at music events but has useful<br />
information for any event. It’s £25 for an<br />
annual subscription and is a worthwhile<br />
investment - www.thepurpleguide.co.uk<br />
54 WWW.OPENAIRBUSINESS.COM