Batavia Park District

BATAVIA PARK DISTRICT 

REGULAR BOARD MEETING MINUTES 

MAY 18, 2010- BARTHOLOMEW ROOM 

CALL TO ORDER- REGULAR BOARD MEETING- The regular board meeting was 

called to order by President Callahan at 7:37 p.m. 

PLEDGE OF ALLEGIANCE- All stood for the Pledge of Allegiance. 

ROLL CALL- The meeting was called to order by the President Callahan the following 

Park Commissioners were present: Commissioners’ Behmer, Callahan, Corken, Foiles 

and Tilmon were in attendance. Staff in attendance included Executive Director, Michael 

Clark; Director of Museum and Interpretative Services, Carla Hill; Director of Marketing 

and Public Relations, Allison Sohr; Director of Planning and Development, Jim Eby; 

Director of Parks and Properties, Eric Lacher. Director of Leisure Services, Jeff Clark 

and Director of Finance Linda Straka. Also in attendance was Deanna Kellum, minute’s 

recorder and legal counsel for the District, Derke Price. 

ITEMS REMOVED/ADDED/CHANGED ON AGENDA- None. 

CONSENT AGENDA- President Callahan entertained a motion to approve the 

Consent Agenda which included approval of the minutes from the April 20, 2010 

Executive Session Meeting; April 20, 2010 Regular Board Meeting; Approval of the Paid 

and Unpaid Expenditures; the Treasurer's Report; and Ratify Board Officer and 

Appointment Election Results 2010-11. Motion was made by Corken and seconded by 

Tilmon to establish the Consent Agenda as presented. The roll was called. Ayes: 

Corken, Tilmon, Foiles, Behmer and Callahan. Nays: none. Abstain: none. Absent: 

none. Motion passed. 

Motion was made by Foiles and seconded by Tilmon to approve the Consent 

Agenda as presented. The roll was called. Ayes: Foiles, Tilmon Corken, Behmer 

and Callahan. Nays: none. Abstain: none. Absent: none. Motion passed. 

GUEST- MATTERS FROM THE PUBLIC- At tonight’s meeting was residents Britta 

McKenna, Roger Breisch, Matt Ellmann, Joe Novotny, Susan Tulhe, and Sylvia Keppel. 

Chuck Barrett and Yvonne Dinwiddie all came before the Board to state their opinion on 

the downtown recreation center project. President Callahan thanked each for their 

comments. 

MATTERS FROM COMMISSIONERS- None. 

CORRESPONDENCE- First, was a letter from Amanda Rempert regarding the 

Woodland Hills Park. Second, was outgoing correspondence from Director Lacher in 

response to Amanda Rempert’s letter. Staff will place all correspondence on file. 

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ANNOUNCEMENTS- Director Sohr read the announcements. 

1. May 22 at 1:00 pm will be the Blackard Bike and Skate Park rededication. 

2. River Rhapsody Concert Series runs June 16, 23, 30 at 7:00 p.m. at the 

Riverwalk. 

3. Paddleboats will run from Memorial Day through Labor Day. 

4. The SpaceNet dedication will be held at Engstrom Park Thursday, June 3 at 5:30 

p.m. 

5. Chimney Swift Tower dedication will be June 11 at 4:00 p.m. 

6. Check the Park District out on Facebook. 

AFFILIATE REPORTS- Carolyn Nagle of Fox Valley Special Recreation Association 

came before the Board tonight to give their annual report. President Callahan thanked 

Carolyn for their services and their accomplishments this past year. 

PRESENTATIONS- 

a. Batavia Park District Gymnastics Program- The Board took a short break 

to gather in the gymnasium to watch the Batavia Park District Gymnastics 

Program give their presentation to the Board. 

AFFILIATE REPORTS- BATV Station Manager, Holly Deitchman came before the 

Board to present their annual report. This is the first annual report BATV has put 

together and they wanted to share it with all of their affiliates. Holly also highlighted this 

past year’s happenings for BATV. Holly stated BATV was proud to be a PAF Member 

of the District and hope they can help share the Park District’s message. 

Also at tonight’s meeting was Joe Novotny of the Batavia Parks Foundation introduced 

himself as the newest member of the Foundation Board as well as gave a brief report on 

the current projects being completed by the Foundation. 

The Board thanked all of the affiliates for their time and effort. 

STAFF REPORTS- Director Clark updated the Board on last Friday’s Touch a Truck 

event. Commissioner Corken heard wonderful comments from residents and felt the 

event gets better every year. This event may also be offered at Windmill City Festival on 

a smaller scale. 

Director Eby updated the Board on the Braeburn project. The play equipment is on site 

and the project should be completed by mid June. 

Director Sohr updated the board on the Windmill City Festival being held on July 9,10, 

and 11. They are looking for nonprofit groups who may want to have a booth as well as 

any interested businesses or sponsors. 

EXECUTIVE DIRECTOR’S REPORT- No further update. 

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OLD BUSINESS – 

a. Policy Discussion- A second reading was done of the Policy and Procedure 

Manual section 300.1- 300.8 as well as a first reading of Policy and Procedure 

Manual 300.9- 300.15 President Callahan entertained a motion to approve 

Section 300.1-300.8 of the Policy and Procedure manual as presented. Motion 

was made by Tilmon, seconded by Corken. The roll was called. Ayes: 

Tilmon, Corken, Foiles, Behmer and Callahan. Nays: none. Abstain: 

none. Absent: none. Motion passed. 

NEW BUSINESS – 

a. Planning Update- Director Lacher updated the Board. The new zone 

regulations have been approved by city council. 

b. Approval of Ordinance #293- Budget and Appropriation Ordinance- 

President Callahan entertained a motion to approve Ordinance #293, an 

ordinance approving the budget and appropriations ordinance for the fiscal 

budget year of 2010-11 as presented and direct staff to file as required with 

the Kane County Clerk’s Office. Motion was made by Behmer and 

seconded by Foiles. The roll was called. Ayes: Behmer, Foiles, Corken, 

Tilmon and Callahan. Nays: none. Abstain: none. Absent: none. Motion 

passed. 

c. Winter 2009 Recreation Programming Analysis Report- Director Clark 

highlighted the report and opened the floor to questions or comments from the 

Board. Commissioner Corken would like to see the net profit or loss total for 

each line item added to the financial analysis section of the report. Director 

Clark will add this to his next report. 

d. Memorial Park Renovation Grant Application Proposal- Director Eby 

updated the Board. Before tonight’s Board meeting the Park District held a 

community input meeting to discuss the renovations at Memorial Park. 

Director Eby highlighted the upgrades being proposed. A few changes will be 

made to the proposal and brought to the Board for their approval at next 

month’s Board meeting. The grant application will be submitted on July 1 

with the grant being awarded sometime in either January or February. 

FOX VALLEY SPECIAL RECREATION ASSOCIATION- No further update. 

ANY OTHER BUSINESS TO COME BEFORE THE BOARD- None. 

EXECUTIVE SESSION- Motion was made by Behmer and seconded by Corken to 

adjourn into Executive Session at 9:10 p.m. to discuss Land Acquisition (2)(c)(5) 

and Personnel (2)(c)(1). 

Motion was made by Behmer, seconded by Tilmon to reconvene the regular meeting 

at 9:54 p.m. A voice vote was taken and the motion passed unanimously. 

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ADJOURNMENT - With no further business before the Board, motion was made by 

Tilmon seconded by Corken to adjourn the regular meeting at 9:54 p.m. A voice 

vote was taken and the motion passed unanimously. 

__________________________________ 

Secretary, Board of Commissioners 

Batavia Park District 

Line prepared by 

Deanna Kellum 

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Batavia Park District

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