REQUEST FOR PROPOSALS
6i9th772k
6i9th772k
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composition of firm such as a lead partner + (X) JV Partner + (Y) Associates. However<br />
in any case sum of X & Y should not exceed three.<br />
1.5 To obtain first hand information on the assignment and on the local conditions, the<br />
Consultants are encouraged to pay a visit to the client, local State PWDs and the project<br />
site before submitting the proposal and attend a pre-proposal (bid) conference. They<br />
must fully inform themselves of local and site conditions and take them into account<br />
while preparing the proposal.<br />
1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring<br />
qualifying marks in accordance with Para 5 hereof.<br />
1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract,<br />
including visits to the Client, etc., are not reimbursable as a direct cost of the<br />
assignment; and (ii) Client is not bound to accept any of the proposals submitted and<br />
reserve the right to reject any or all proposals without assigning any reasons.<br />
1.8 The proposals must be properly signed as detailed below:<br />
1.8.1 i. by the proprietor in case of a proprietary firm<br />
ii. by the partner holding the Power of Attorney in case of a firm in partnership (A<br />
certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized<br />
shall accompany the Proposal).<br />
iii.<br />
iv.<br />
by a duly authorized person holding the Power of Attorney in case of a Limited<br />
Company or a Corporation (A certified copy of the Power of Attorney on a stamp paper<br />
of Rs. 100 and duly notarized shall accompany the proposal).<br />
by the authorized representative of lead member in case of Joint Venture.<br />
v. The Power of Attorney shall be proposal specific. General Power of Attorney shall not<br />
be accepted and such proposals shall be termed non-responsive.<br />
1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a<br />
certified copy of legally binding Memorandum of Understanding (MOU) on a stamp<br />
paper of Rs.100, signed by all firms to the joint venture confirming the following<br />
therein:<br />
i. Date and place of signing;<br />
ii.<br />
iii.<br />
iv.<br />
Purpose of Joint Venture/Association (must include the details of contract works for<br />
which the joint venture has been invited to bid)<br />
A clear and definite description of the proposed administrative arrangements for the<br />
management and execution of the assignment. Name of Lead Firm and other partner of<br />
JV should be clearly defined in the MOU.<br />
Delineation of duties/ responsibilities and scope of work to be undertaken by each firm<br />
along with resources committed by each partner of the JV/Association for the proposed<br />
services;<br />
v. An undertaking that the JV firms are jointly and severally liable to the Employer for the<br />
performance of the services;,<br />
vi.<br />
The authorized representative of the joint venture/Association<br />
The Association firm shall give a Letter of Association, MOU as in i) to vi above except v, letter<br />
of Authorization, copies of GPA/SPA for the person signing the documents and a certificate of<br />
incorporation.