REQUEST FOR PROPOSALS

composition of firm such as a lead partner + (X) JV Partner + (Y) Associates. However
in any case sum of X & Y should not exceed three.
1.5 To obtain first hand information on the assignment and on the local conditions, the
Consultants are encouraged to pay a visit to the client, local State PWDs and the project
site before submitting the proposal and attend a pre-proposal (bid) conference. They
must fully inform themselves of local and site conditions and take them into account
while preparing the proposal.
1.6 Financial Proposals will be opened only for the firms found to be eligible and scoring
qualifying marks in accordance with Para 5 hereof.
1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract,
including visits to the Client, etc., are not reimbursable as a direct cost of the
assignment; and (ii) Client is not bound to accept any of the proposals submitted and
reserve the right to reject any or all proposals without assigning any reasons.
1.8 The proposals must be properly signed as detailed below:
1.8.1 i. by the proprietor in case of a proprietary firm
ii. by the partner holding the Power of Attorney in case of a firm in partnership (A
certified copy of the Power of Attorney on a stamp paper of Rs. 100 and duly notarized
shall accompany the Proposal).
iii.
iv.
by a duly authorized person holding the Power of Attorney in case of a Limited
Company or a Corporation (A certified copy of the Power of Attorney on a stamp paper
of Rs. 100 and duly notarized shall accompany the proposal).
by the authorized representative of lead member in case of Joint Venture.
v. The Power of Attorney shall be proposal specific. General Power of Attorney shall not
be accepted and such proposals shall be termed non-responsive.
1.8.2 In case a Joint Venture/Association of firms, the proposal shall be accompanied by a
certified copy of legally binding Memorandum of Understanding (MOU) on a stamp
paper of Rs.100, signed by all firms to the joint venture confirming the following
therein:
i. Date and place of signing;
ii.
iii.
iv.
Purpose of Joint Venture/Association (must include the details of contract works for
which the joint venture has been invited to bid)
A clear and definite description of the proposed administrative arrangements for the
management and execution of the assignment. Name of Lead Firm and other partner of
JV should be clearly defined in the MOU.
Delineation of duties/ responsibilities and scope of work to be undertaken by each firm
along with resources committed by each partner of the JV/Association for the proposed
services;
v. An undertaking that the JV firms are jointly and severally liable to the Employer for the
performance of the services;,
vi.
The authorized representative of the joint venture/Association
The Association firm shall give a Letter of Association, MOU as in i) to vi above except v, letter
of Authorization, copies of GPA/SPA for the person signing the documents and a certificate of
incorporation.