REQUEST FOR PROPOSALS

negotiation at the cost of Consultant before the award of work.
6.3 Negotiations normally take two to three days. The aim is to reach agreement on all
points and initial a draft contract by the conclusion of Negotiations.
6.4 Negotiations will commence with discussion on technical proposal, the proposed
methodology (work plan), staffing and any suggestions made to improve the TOR, the
staffing and bar charts, which will indicate activities, periods in the field and in the
home office, staff months, logistics and reporting. The financial proposal is subject to
rationalization. Special attention will be paid to optimize the required outputs from the
Consultants within the available budget and to define clearly the inputs required from
the Client to ensure satisfactory implementation of the Assignment.
6.5 Changes agreed upon will then be reflected in the financial proposal using proposed
unit rates.
6.6 Having selected the Consultants, among other things, on the basis of an evaluation of
proposed key professional staff, the Client expects to negotiate, within the proposal
validity period, a contract on the basis of the staff named in the proposal and, prior to
contract negotiations, will require assurances that the staff will be actually available.
The Client may ask to give a replacement for the key professional who has scored
less than 75% marks by a person of at least 75% score. No reduction in remuneration
would be made on account of above change.
The Client will not consider substitutions during contract negotiations except in cases
of incapacity of key personnel for reasons of health. Similarly, after award of contract
the Client expects all of the proposed key personnel to be available during
implementation of the contract. The client will not consider substitutions during
contract negotiations/ contract implementation except under exceptional
circumstances. For the reason other than death/ extreme medical ground, where
replacement is proposed by the Consultant due to non availability of the originally
proposed key personnel or in cases where replacement has become necessary as a key
personnel proposed by the Consultant has been found to be unsuitable for the project
by NHIDCL during contract negotiations / contract implementation , the following
shall apply (i) for total replacement upto 33% of key personnel, remuneration shall be
reduced by 5% (ii) for total replacement between 33% to 50%, remuneration shall be
reduced by 10% (iii) for total replacement beyond 50% and 66% remuneration shall be
reduced by 15% (iv) for total replacement beyond 66% of the total key personnel, the
Client may initiate action for debarment of such Consultant for future projects of
MORT&H/NHIDCL for a period of 6 months to 24 months.
If for any reason beyond the reasonable control of the Consultants, it becomes
necessary to replace any of the personnel, the Consultants shall forthwith provide as
a replacement a person of equivalent or better qualification and experience.
6.7 The negotiations will be concluded with a review of the draft Contract Agreement
attached at Appendix-V. The Client and the Consultants will finalize the contract to
conclude negotiations.
6.8 If a Consultant fails to conclude the negotiations with NHIDCL or in case a Consultant
withdraws without starting / completing the negotiations with NHIDCL, it shall
attract penalty by encashment of Bid Security submitted by the Consultant
7 Performance Security