REQUEST FOR PROPOSALS

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engagement in the carrying out of the Services of each of the Consultants' Key Professional / Sub Professional Personnel are described in Appendix B. (b) (c) If required to comply with the provisions of Clause 3.1.1 of this Contract, adjustments with respect to the estimated periods of engagement of Key Professional / Sub Professional Personnel set forth in Appendix B may be made by the Consultants by written notice to the Client, provided (i) that such adjustments shall not alter the originally estimated period of engagement of any individual by more than 10% or one week, whichever is larger, and (ii) that the aggregate of such adjustments shall not cause payments under this Contract to exceed the ceilings set forth in Clause 6.1 (b) of this Contract. Any other such adjustments shall only be made with the Client's written approval. If additional work is required beyond the scope of the Services specified in Appendix A, the estimated periods of engagement of Key Personnel set forth in Appendix B may be increased by agreement in writing between the Client and the Consultants. 4.3 Approval of Personnel The Key Personnel and Sub Consultants listed by title as well as by name in Appendix B are hereby approved by the Client. In respect of other Key Personnel which the Consultants propose to use in the carrying out of the Services, the Consultants shall submit to the Client for review and approval a copy of their biographical data. If the Client does not object in writing (stating the reasons for the objection) within twentyone (21) calendar days from the date of receipt of such biographical data, such Key Personnel shall be deemed to have been approved by the Client. 4.4 Working Hours, Overtime, Leave, etc. (a) (b) Working hours and holidays for Key Professional / Sub Professional Personnel are set forth in Appendix C hereto. To account for travel time, foreign Personnel carrying out Services inside the Government's country shall be deemed to have commenced (or finished) work in respect of the Services such number of days before their arrival in (or after their departure from) the Government's country as is specified in Appendix C hereto. The Key Professional / Sub Professional Personnel shall not be entitled to be paid for overtime nor to take paid sick leave or vacation leave except as specified in Appendix C hereto, and except as specified in such Appendix, the Consultants' remuneration shall be deemed to cover these items. All leave to be allowed to the Personnel is included in the staff-months of service set for in Appendix B. Any taking of leave by Personnel shall be subject to the prior approval of the Client by the Consultants, who shall ensure that absence for leave purposes will not delay the progress and adequate supervision of the Services. 4.5 Removal and/or Replacement of Personnel Removal and/or replacement of Personnel shall be regulated as under: 4.5.1 In case notice to commence services pursuant to Clause 2.1 of this Contract is not ordered by Client within 120 days of negotiations the key personnel can excuse
themselves on valid grounds, e.g., selection on some other assignment, health problem developed after contract negotiation, etc. In such a case no penalty shall be levied on the Firm or on the person concerned. The firm shall however be asked to give a replacement by an equal or better scoring person, whenever mobilization is ordered. 4.5.2 In case notice to commence services is given within 120 days of negotiations there placement shall be as below: a. Replacement up to 33%: Replacement shall be by an equal or better scoring person. Reduction in remunerations for the balance period shall be @ 5% of the monthly rate. b. Replacement of more than 33% and up to 50%: Replacement shall be by an equal or better scoring person. Reduction in remunerations for the balance period shall be @ 10% of the monthly rate. c. Replacement beyond 50% and upto 66%. Replacement shall be by an equal or better scoring person. Reduction in remunerations for the balance period shall be @ 15% of the monthly rate. d. Replacement beyond 66 %shall normally not be considered. However in exceptional circumstances, where it becomes absolutely essential the remunerations of the substitute shall be reduced by 50 % of the original person replaced. Replacement shall be by an equal or better scoring person, The Department may initiate action for termination/debarment of such Consultant for future projects of NHIDCL/ MORTH for a period of 6 months to 24 months depending upon the severity of case. 4.5.3 Replacement after original contract period is over: There shall be no limit on the replacements and no reduction in remunerations shall be made. The replacement shall however be of equal or better score. 4.5.4 If the Employer (i) finds that any of the Personnel has committed serious misconduct or has been charged with having committed a criminal action or (ii) has reasonable ground to be dissatisfied with the performance of any of the Personnel, then the Consultant shall, at the Employer’s written request specifying the grounds therefore, forthwith provide are placement with qualifications and experience acceptable to him. 4.5.5 If the team leader or any other key personnel/ specialist considered pivotal to the project is replaced, the substitute may be interviewed by NHIDCL to assess their merit and suitability. 4.5.6 If any member of the approved team of a Consultant engaged by NHIDCL leaves that Consultant before completion of the job, he shall be barred for a period of 6 months to 24 months from being engaged as a team member of any other Consultant working (or to be appointed) for any other NHIDCL/ MORT&H projects. 4.5.7 In exceptional situations where the replacement with equivalent or better qualification is not available, replacement with lower qualifications than the originally approved may be accepted with reduction in remuneration as per the procedure prescribed below. This kind of relaxation shall however, be limited to replacement of 2 key personnel only in one consultancy contract package. i) The new proposed personnel as a replacement has to be evaluated as per the criteria fixed at the time of evaluation of original proposal and marks/rating and then:
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National Highways & Infrastructure
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National Highways & Infrastructure
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Letter of Invitation (LOI) Package
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1.8.3 In case of Joint Venture, one
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(vii) In case of a Joint Venture/As
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assignment on the project. After th
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4.2.2 Deleted 4.3 The proposal must
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negotiation at the cost of Consulta
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Encl. as above (Y.C. Srivastava) Ge
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Annex-II Procedure of Awarding Work
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Section - III To, Y C Srivastava, G
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(i) (ii) (iii) The Consultants and
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2. 3. Material testing, survey and
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key staff are as given below: (D) T
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12.3 Third stage - Evaluation of Fi
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implementation. Consultant should a
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Structures, river Bank training/Pro
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xi. historical data on classified t
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Road from/to other road routes incl
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three scenarios, namely, optimistic
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vi.. Collection of details for all
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i. terrain (flat, rolling, mountain
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ii. iii. The surveys shall be carri
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3. In respect of major bridges, his
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site to artesian conditions, seismi
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measures for improvement should be
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1. The embankments design should pr
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The Consultants shall design suitab
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environmental clearances from the r
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Resettlement, A Guide to Good pract
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1. It is envisaged that the project
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STAGE 1 2. The time schedule for va
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all items of works v. Civil Work Co
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The Environmental Impact Assessment
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The Final package-wise DPR consisti
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SUPPLEMENT I ADDITIONAL POINTS TO B
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maps, topographical maps, geologica
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SUPPLEMENT II S. Clause No. of Addi
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the audit team to check that no imp
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B3 : Junctions B4 : Non-Motorised r
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MANNING SCHEDULE Enclosure-I Packag
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Enclosure-II(contd.) QUALIFICATION
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Enclosure-II (contd.) QUALIFICATION
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Page 123 and 124: CONTENTS Sl. No. Description Page N
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REQUEST FOR PROPOSALS

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