Jail Management System - Maricopa County

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JMS Interfaces JMS communicates critical information to other justice and law enforcement agencies. Below is a brief summary of key JMS interfaces. ICJIS - JMS data feeds into the Integrated Criminal Justice Information System (ICJIS) which is distributed to other County law enforcement agencies, including the Courts, County Attorney, Clerk of the Superior Court, and Adult and Juvenile Probation. With the exception of touch-pay kiosks and inmate telephones, all JMS information flows through the ICJIS interface. MCSO employees also use JMS (through the ICJIS electronic data exchange) to access state and federal criminal justice information. ACJIS - The Arizona Criminal Justice Information System (ACJIS) acts as the central state repository for collecting, storing, and disseminating Arizona criminal history records and related justice information. The Department of Public Safety (DPS) maintains ACJIS and allows Arizona law enforcement agencies to share information. CJIS and NCIC - The Criminal Justice Information Services (CJIS) Division and the National Crime Information Center (NCIC) are supported by the Federal Bureau of Investigation (FBI), and are electronic crime data clearinghouses that can be accessed by most criminal justice agencies nationwide. The graph below illustrates how JMS interfaces with other agencies and systems: ACJIS - Arizona Criminal Justice Information System DPS criminal database CJIS - Criminal Justice Information Services NCIC - Nation Crime Information Center FBI criminal database ICJIS - Integrated Criminal Justice Information System Maricopa County Internal Audit 3 Jail Management System–May 2012 Jail Management System
JMS Environment Because JMS is a mission critical application, MCSO has been assessing future system requirements. MCSO IT reports several challenges with the current JMS environment. Mainframe - The mainframe on which JMS is running is supported by the vendor through 2014. The FY 2012 mainframe software license costs are $1.1 million, with an automatic annual 10 percent increase, and annual mainframe hardware costs are $95,000. MCSO intends to renegotiate the contract during FY 2014. MCSO reports that for strategic purposes, MCSO may replace the existing mainframe, but has not submitted a budget request. Aging Workforce - JMS is a large and complex seventeen-year old system; its software is written in COBOL, a programming language that is no longer being taught in many universities. According to MCSO IT, as employees responsible for maintaining JMS retire, it may become difficult and expensive to replace them, negatively affecting the long-term maintenance of the system. The County’s Office of Management and Budget is completing a staffing study for MCSO IT. Scope and Methodology Audit Objectives The objectives of this audit were to determine that: Approach Effective general controls are in place to provide reasonable assurance that information systems are secure and available to users. Information technology general controls are overarching policies and procedures that apply to the network and organization-wide information systems. Reviewing general controls provides assurance that the controls are working as intended and that systems are appropriately supporting operations. Critical application controls are in place to provide reasonable assurance of the confidentiality, integrity, and availability of data. Application controls are specific to a single information system, such as JMS. Application controls are activities designed to support operations, and ensure the confidentiality, integrity and availability of application data. To achieve the audit objectives, we: Interviewed key employees from MCSO, the ICJIS agency, and the Office of Enterprise Technology (OET) Obtained and reviewed policies and procedures related to: o IT governance o Programs and data access (including application security, operating system security, database security, user authentication, and segregation of duties) Maricopa County Internal Audit 4 Jail Management System–May 2012
Page 1 and 2: A Report to the Board of Supervisor
Page 3 and 4: 301 West Jefferson St Suite 660 Phx
Page 5: Introduction Background The Jail Ma
Page 9 and 10: (Blank Page) Maricopa County Intern
Page 11 and 12: Condition Through observation, limi
Page 13 and 14: Issue 3 Personnel Screening and Acc
Page 15 and 16: Issue 4 Change Management Summary M
Page 17 and 18: Recommendations MCSO should conside
Page 19 and 20: Sheriff’s Office Response Maricop
Page 21 and 22: Jail Management System (JMS) Sherif

Jail Management System - Maricopa County

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