Secondary School Project Meeting Minutes

Secondary School Project Meeting Minutes
PROJECT: N. Reading Middle-High School MEETING DATE: 6-26-12
LOCATION: High School Cafeteria
ATTENDEES: (Absent in Italics)
Building Cmte: Laurie Witts Jack Pecora Cliff Bowers Danny McInnis
Janene Imbriano Edwin Stiles Don Kelliher (Fin. cmte) Aldo Tramontozzi
Kathleen Willis Helen Maynard Charles Carucci Cathy O’Connell
Gregg Doble Jon Bernard Wayne Hardacker Steve Nathan
Phil Dardeno Sean Delaney
School Cmte: Jerry Venezia
Gilbane: James Driscoll Jeff Walstencraft Joanna Kripp
PMA: Chris Simmler Robert Lambert Jeff Wetton
D&W: Brad Dore Robert Juusola Jamie Walter
Call to order at 6:30 pm
Minutes from the 5-29-12 meeting were reviewed. Motion made by Sean to accept the 5-29-12 minutes distributed,
Ed seconded. All approved.
General/Misc. Items
Item Responsible Due Notes
5-8:05 PMA 7/31/12 Multi-Vista: PMA reviewed use of Multi-Vista to create time lapsed
record of building from ground up. PMA to provide proposal at next
SBC meeting. Update 5/29/11: PMA reviewed $67,761 proposal for
all services. PMA recommended waiting for DD estimate to be
completed prior to signing with Multi-Vista.
5-8:06 Record Abutters Meeting: Gilbane/PMA to coordinate surveyor to tag trees
for removal. Abutters meeting to be scheduled following tagging.
Meeting will be held on site as a walkthrough for abutters. Update
6/26/12: Abutters meeting occurred on 6/12/12. Turnout was good.
Abutters were responsive. PMA to issue meeting minutes from
6/12/12 abutters meeting. Item Closed
6-26:09 SSBC 7/31/12 Request to Waive Permit Fees: The building inspector requested that
the SSBC go in front of the Board of Selectman and ask for an official
vote from the Selectman to waive all permit fees for the project.
Design
Item Responsible Due Notes
5-28:02 Gilbane 7/31/12 50% (100%) DD: DW released 50% design docs. Gilbane currently
performing construction estimate. Update 6/26/12: D&W scheduled
to issue 100% DD pricing set on 7/2/12. Pricing set will be issued to
full estimating team. Gilbane 50% DD estimate still in progress.
5-28:03 Record ERP #1: DW to release ERP#1 this Friday. Gilbane released RFP last
Friday off pricing set. Update 6/26/12: ERP 1 pricing is complete.
Gilbane has prepared bid package 02A-02D for approval at this
meeting. Approval of bid packages tracked under item 6-26:01. Item
Closed

4-03:09 D&W 7/31/12 Façade Review: D&W reviewed a revised façade model with changes
to some materials, the distant learning center, etc. D&W got feedback
from the cmte and will provide updates. Update 6/26/12: Ongoing
5-8:08 D&W 7/31/12 Traffic Study: Nitsch gave a short presentation re: Traffic Study.
Formal report has been issued to SSBC Members. Recommendation by
Nitsch was option No. 2 of the Traffic Study to install a traffic light at
intersection of school entrance and Route 62. Their study showed this
option would improve the traffic the most. Richard Carnevale (DPW)
noted that four (4) speed tables will be placed on Chestnut St and stated
there will be no truck exclusion on Chestnut St. Update 6/26/12:
Surveying work is complete. Nitsch has begun performing the overlay
of the intersection. D&W will have overlay plan for presentation at
7/31/12 meeting.
Vote: Sean made a motion for DW to release Nitsch NTE $10,000 to
do layout and design for entrance. Cliff seconded, all approved.
6-26:07 D&W 7/31/12 WWTP Design: D&W had a meeting with the design team, DPW,
Town Engineer and DEP to discuss the design of the Waste Water
Treatment Plant (WWTP). Design team is progressing with the design
using a Bio Pulse system. DPW had some initial concerns with the Bio
Pulse system which the design team is working to address. The design
team feels there are significant advantages to using and installing the
Bio Pulse system. It was discussed during the meeting that the town
will need to procure a certified WWTP maintenance contractor. The
contractor will perform routine maintenance, collect operations data,
and provide repairs. The procurement of the maintenance contractor
falls outside of the scope of the building project. Both D&W and PMA
recommend the town move forward with the Bio Pulse system as a
proprietary system. DEP review and approval is performed on one
system. Using a system outside of their original review and approval
would necessitate a complete redesign by the contractor, which should
be avoided for timing and cost issues. Once design team progresses
and finalizes the design, the design team and PMA will propose the
SSBC take an official vote to make the Bio Pulse system the
proprietary WWTP provider.
6-26:08 D&W 7/31/12 Change of Softball Field to Small Baseball Field: The design team
was asked by the athletic department to modify the originally designed
softball field into a small baseball field for use as a practice area.
D&W complied. Jerry stated changes of this nature, as to the final
allowable use of a field, must be presented to the school committee for
approval.
6-26:10 D&W/PMA 7/31/12 Fire Protection Water Source: D&W has performed a hydrant flow
test off an existing fire hydrant to determine the existing flow, and any
additional measures needed to provide the necessary flow for the fire
protection system. The town water department has suggested possibly
coming off of the existing water tower in town. PMA and D&W to
coordinate with water department to gather flow rates out of the water
tower, and share that information with the FP engineers to determine
what measures would be needed to provide the design flow rate using
the water tower as the source.
CM Procurement
Item Responsible Due Notes
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5-28:04 Record Contract: Update 6/26/12: The Gilbane Contract has been reviewed
by Greg Balukonis and town council. Greg has executed the contract.
Greg requested the SSBC take a formal vote of approval.
Vote: Cliff made a motion to accept Gilbane Building Companies
contract. Sean 2 nd . All approved.
Item Closed
Schedule
Item Responsible Due Notes
11-15:04 Schedule: Update 6/26/12:
Weekly Project Meeting-Every Thursday at 11:00 in Supt Conference.
SSBC Meeting 7/31/12 at 6:30pm HS Café.
Budget
Item Responsible Due Notes
6-26:01 Record Bid Packages 02A-02D: Gilbane presented bid packages 02A-02D for
the complete scope of work shown in Early Release Package 1 for the
early site work. These bid packages encompass the entire scope.
Gilbane explained its process for procuring pricing, reaching out to
contractors, performing a full scope review meeting for each scope
package, and ultimately finalizing and making a recommendation
through the bid package process. SSBC was satisfied with their
explanation.
Vote: Cliff made a motion to approve Gilbane bid packges 02A-02D in
the amount of $1,496,284. Dan 2 nd . All approved.
Item Closed
6-26:02 Record D&W ASR 4: PMA presented D&W ASR 4. ASR 4 is the cost for
Brown and Sardina (Landscape Arch) to prepare the necessary
documents and apply for a sidewalk variance. A portion of the
sidewalk running alongside the new entry drive exceeds the allowable
slope.
Vote: Jerry made a motion to accept D&W ASR No. 4 in the amount of
$6,600 to apply for a sidewalk slope variance. Sean 2 nd . All
approved.
Item Closed
6-26:03 Record D&W ASR 5: PMA presented D&W ASR 5. ASR 5 was the cost to
perform a topographic survey of the track area. Prior to the survey
being complete no existing information existed.
Vote: Don made a motion to accept ASR 5 in the amount of $5,940 for
the topographic survey at the track area. Sean 2 nd . All approved
Item Closed
6-26:04 Record D&W ASR 6: PMA presented D&W ASR 6. ASR 6 is for the
additional survey work at the intersection of Dodge Road and Route
62.
Don made a motion to accept D&W ASR 6 in the amount o f$5,940.
Dan 2 nd . All approved.
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6-26:05 Record Gilbane Requisition No. 1-PMA presented Gilbane requisition No.1
for pre-construction services for the period of April 13-June 12. Their
pre-construction services are billed out in equal increments on a per
month basis for a period of 6 months.
Vote: Sean made a motion to accept Gilbane Requisition No. 1 in the
amount of $41,260. Cliff 2 nd . All approved.
Item Closed
6-26:11 Record PMA Invoice No. 15: PMA presented their invoice for the period of
May 1, 2012 to May 31, 2012.
Vote: Phil made a motion to accept PMA Invoice 15 in the amount of
$43,750. Don 2 nd . All approved
Item Closed
6-26:12 Record PFA Budget Amendment 1: PMA presented PFA budget amendment
No. 1 to reallocate a budget underrun from the Feasibility/Schematic
Phase into D&W Surveying Work, D&W Construction Permitting and
Owner’s Contingency.
Vote: Cliff made a motion to approved PFA Budget Reallocation 1 in
the amount of $46,117.40. Sean 2 nd . All approved.
Item Closed
6-26:06 PMA 7/31/12 Updated Cash Flow Schedule: Sean requested PMA submit an
updated cash flow schedule. The town’s financer requires an updated
cashflow. PMA to forward.
Next meeting will take place on Tuesday July 31, 2012 at 6:30pm at the High School
Cafeteria.
Motion made by Don to adjourn the meeting. Sean seconded. All approved.
Documents presented:
-D&W Invoice 14
-PMA Invoice 15
-Gilbane Req 1-Pre-Construction Services
-Gilbane Bid Packages 02A-02D
-D&W ASR 4, ASR 5, and ASR 6
-Gilbane Contract
-Reading Municipal Light Invoice
-PFA Budget Amendment 1
Meeting Adjourned 8:35 pm.
PMA Construction Services assumes, to the best of our knowledge, that the above content of these Meeting Minutes depict all
that transpired during this Project meeting. All attendees are required to address by memo or via e-mail, any omissions, errors or
inconsistencies in the reporting of these Meeting Minutes, to the writer, within two (2) business days of receipt of these Meeting
Minutes.
Prepared By:
PMA Construction Services
Signed: Jeff Wetton Date: 6-19-12
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