Elections from A -Z

Elections
from
A -Z
6/10/2013
Elections 2013
Mary Kotowski, MMC
City of St. Clair Shores City Clerk
marya@scsmi.net 586.447.3306
Website: scsmi.net
1

GETTING READY
where and when to start
Election Accreditation
MCL 168.31(l)within 6 months
prior to conducting first election
Inventory review from last election
Plan calendar dates for upcoming
elections
Check on Supplies – what is
obsolete, what needs to be
reordered, what wasn’t returned,
what needs to be replaced
Candidate filing materials
Check Law changes
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Elections 2013
2

Ask for Help in advance
• Never Assume they know what we do
• DPW Staff help
• Building Maintenance
• Building, Planning, Streets
• Emergency Manager
• SMART bus driver
• Clerks
• SOS/BOE
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Elections 2013
3

Ballots
- How many to order?
- Keep prior “same type” Election Statistics -
Ballots Sent and Returned Summary
- State Standards for ballot production
review
- Charter Amendment requirement
deadline
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Elections 2013
4

Ballot Receipt Directions
1. Confirm number of boxes from the packing slip
2. Check in quantities and ballot numbers on Example B
3. Pull out test ballots and place on Test Team Table
4. Pull out Sample Ballots (10 sets per precinct ordered)
a. 1 Set for Clerk ASAP to review ballots
b. 6 Sets for each precinct supply kit
c. 1 Set for Test Team
d. 2 remaining sets for the public to pickup
5. Check with Clerk on the ballot rotations and candidate
list to proof precinct ballots.
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Elections 2013
6. The Clerk / Deputy Clerk will also proof the ballots.
Questions on any part of proofing please ask the Clerk.
5

Budget
Do you really know what an election costs?
Create a Spreadsheet of your entire costs.
- Supplies
- Staff
- Dept OT and other Dept OT
- Postage
- Rental
- Trucks
- Laptop supplies
- Equipment replacements
- Miscellaneous
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Elections 2013
6

Calendar Election Timeline 2013
8/6 Primary and 11/5 General
Date Time Item
May 14 4:00 pm City Council Candidates filing deadline
May 17 4:00 pm City Council Candidates withdrawal deadline
June 7 Deadline to move a polling place for August
June 22 AV Ballots Available to local clerks for MOVE Ballots mailing
Jun 27 – July 16
Precinct inspectors appointed for August Primary.
June 26 (email
6/19)
Publish notice of last day to register to vote
July 8 4:30 p.m. Last day to register for August Primary.
July 26 (email 7/19) Publish notice of Primary Election and Public Accuracy Test
July 26 4:00pm Candidates for Primary Write-In Deadline
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Elections 2013
July 31 4:00 p.m. Conduct Public Accuracy Test for August Primary.
August 3 2:00 p.m. Deadline to accept applications for mail out AV Ballots.
August 3
8:00 a.m. – 2:00 p.m.
Clerk’s Office open to issue absentee ballots for August Primary.
(Saturday)
August 5 4:00 p.m. Deadline to vote absentee at Clerk’s Office. (Monday)
August 6 7:00 a.m. – 8:00 p.m. Polls open for PRIMARY ELECTION.
August 6 Up until 4:00 p.m. Emergency absentee voting for primary.
August 7 2:00 p.m. Board of Canvassers meeting to certify election results.
7
August 14 Petitions for local ballot proposals for November General filing deadline.

Calendar Election Timeline 2013 – Part 2
August 14 Petitions for local ballot proposals for November General filing deadline.
August 27
Ballot wording for proposals qualified to appear on November General
ballot certified by City and County Clerk.
September 21 AV ballots Available for MOVE ballot mailing
Sept. 26 – Oct. 15 Precinct inspectors appointed for November General.
September 25
(email by Sept. 18)
Publish notice of last day to register to vote for November General.
Oct. 9 – Oct. 18 Challengers filing deadline. (20-30 days prior to election)
October 8 4:30 p.m. Last day to register for November General.
October 24 4:00 p.m. Write-in candidates filing deadline for November General.
October 23
(email by Oct. 16)
Publish notice of November General Election and Public Accuracy Test.
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Elections 2013
October 30 4:00 p.m. Conduct Public Accuracy Test for November General.
November 2 2:00 p.m. Deadline to accept applications for mail out AV Ballots.
November 2 8:00 a.m. – 2:00 p.m. Clerk’s Office open to issue absentee ballots for November General.
November 4 4:00 p.m. Deadline to vote absentee at Clerk’s Office. (Monday)
November 5 4:00 p.m. Deadline to vote emergency A.V. for election
November 5 7:00 a.m. – 8:00 p.m. Polls open for GENERAL ELECTION.
8
November 6 2:00 p.m. Board of Canvassers meeting to certify election results.

Definitions
SOS
BoC
EC
BOE
QVF
HAVA 2002
AV
PAV
AVCB
AutoMARK
ADA
EAC
Challengers
MOVE
NVRA 1993
NYCU
Precinct
Ward
Poll Watchers
Recount
Test Decks
Audits
Audit reports
Merit Email
Withdrawal
Write-in
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Elections 2013
9

DROP BOX
Elections 2013
6/10/2013
10

ELECTION COMMISSION
- Who is the Commission
- Duties – Election Law, Charter
- Powers
- Appointing Inspectors &
vacancies
- Receiving Board(s)
- Ballot Printing
- Combining Precincts
- Moving Precincts
- Equipment purchases
- Public Accuracy Test
- Delegation to Clerk
Agenda
Minutes
Open Meetings Act
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Elections 2013
11

Election Commission Sample
Mayor
Kip C. Walby
Mayor Pro-Tem
Ronald J. Frederick
Acting City Manager
Michael E. Smith
Phone: (586) 447-3303 Fax: (586) 445-0469 www.scsmi.net
Council Members:
John D. Caron
Peter A. Rubino
Candice B. Rusie
Anthony G. Tiseo
Chris M. Vitale
May 16, 2013
NOTICE OF MEETING
May 20, 2013
A special meeting of the Election Commission has been scheduled for Monday, May
20, 2013 at 4:00 p.m. in the Office of the City Clerk at City Hall, 27600 Jefferson Circle
Drive, St. Clair Shores, Michigan.
The agenda is as follows:
1. Call to Order
2. Approval of Minutes of 10/30/2012
3. Approve and Certify August 6, 2013 City Primary Election Candidate List
4. Approve the consolidation of voting precincts voting at the same location
5. Approval of Use of 18 Absentee Counting Boards and Continued Use of
Receiving Board on Election Night
6. Approval of Scheduling of Public Accuracy Test for City Primary Election at 4:00
p.m. on July 31, 2013
7. Authorize City Clerk to Prepare Test Decks and Designate Her and/or Her
Designee as the Person Authorized To Conduct the Testing and Run the
Software Program on Election Night
8. Public Comments
9. Adjournment
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Elections 2013
ST. CLAIR SHORES CITY OFFICES
MARY A. KOTOWSKI, MMC
City Clerk
cc:
Commission Members
City Attorney
Mayor & Council
Individuals with disabilities or impairments who plan to attend this meeting need to contact the City Clerk's
office at (586) 447-3303 or via Michigan Relay Center at (800) 649-3777 (771 from TTY) if auxiliary aides or
services are needed. Anyone requesting items to be placed on the agenda must submit the request in writing
to the City Clerk (12) days prior to the meeting.
12

Election Commission Sample
CITY OF ST. CLAIR SHORES
OFFICIAL CANDIDATE LISTING
PRIMARY ELECTION – AUGUST 6, 2013
CITY GENERAL ELECTION – NOVEMBER 5, 2013
CITY COUNCIL MEMBERS – THREE (4) YEAR TERMS
FROM 11/11/2013 – 11/12/2017
NAME & ADDRESS PHONE NUMBER & EMAIL FILING DATE
Peter Accica (586) 709-1508 4/26/2013
28005 Elba, St. Clair Shores, MI 48081 pete.accica@bricklayers.org
John D. Burtch (586) 296-1200 4/29/2013
33834 Jefferson St. Clair Shores, MI 48082
John Caron (586) 777-0611 2/22/2013
21700 Chalon, St. Clair Shores, MI 48080 johndcaron@sbcglobal.net
Jack Downey (586) 779-3874
20100 Rosedale, St. Clair Shores, MI 48080 jack.jdowney@yahoo.com 5/14/2013
Michael Odinez (586) 415-8719
23239 Detour, St. Clair Shores, MI 48082 5/14/2013
Peter A. Rubino (586) 770-2695 5/14/2013
22016 Shady Lane, St. Clair Shores, MI 48080 onibur@wowway.com
Candice B. Rusie (586) 612-3098 5/2/2013
23149 N. Rosedale Ct., St. Clair Shores MI 48080 candicerusie@aol.com
Erin A. Stahl (586) 774-8181 5/14/2013
20113 Avalon, St. Clair Shores, MI 48080 erin@erinstahl.com
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Elections 2013
City Proposal I
Special Election
Shall the Charter of the City of St. Clair Shores be amended to authorize, for a period of three years, beginning
July 1, 2014, the levy and collection of a new millage up to 2.0 mills per 1,000.00 of taxable valuation (2.0) of
state taxable value which is estimated to produce $2,647,305.00 of collections in the first year to be exclusively
used for the Police and Fire Department operations and guarantee that the City of St. Clair Shores employ no
fewer than 90 personnel in the Police Department and no fewer than 50 personnel in the Fire Department?
I, Mary Kotowski, City Clerk of the City of St. Clair Shores do hereby certify that the foregoing are the listing of City
Council Candidates who have filed nominating petitions to appear on the August 6, 2013 City Primary Election
Ballots which are on file in my office in compliance with MCLA 168.552 and the City Council proposed Charter
Amendment Language for the Police and Fire Millage Special Election to be held at the same time. .
Mary A. Kotowski, MMC, City Clerk
13

Election Commission Sample
St. Clair Shores Election Commission
Temporary Precinct Consolidation Resolution
WHEREAS, Section 168.659 of the Michigan Election Law, Act 116 of 1954, states that, “If a
county, city, ward, township, village or school district is divided into 2 or more election precincts,
the county, city, ward, township, or village election commissioners may, by resolution,
consolidate the election precincts for a particular election that is not a general November
election, primary election immediately before a general November election, or other statewide or
federal election”; and
WHEREAS, by consolidating these 12 precincts down to 6 combined precincts voters will still be
voting at their same voting location for the August 6, and November 5, 2013 City Elections as
follows:
Precincts Location Voter
Registration
7 & 10 St. Clair Shores Senior Center 4,284
9 & 12 Blossom Heath Inn 3,963
11 &16 Rev. Bjorum Activity Center 3,350
14 & 15 Lakeview High School Auditorium 3,557
18 & 21 Lake Shore High School Auditorium 3,953
20 & 24 St. Margaret Church 3,767
WHEREAS, it is in the best financial interest of the City to consolidate these precincts for a
small turnout election as recommended to the Election Commission by the City Clerk and will
have no negative impact to voters; and
WHEREAS, the Election Commission has reviewed the complexity of the ballot, turnout and
reviewed the number of registered voters comply with the Michigan Election laws and do not
exceed 5,000 registered voters in their temporary consolidation;
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Elections 2013
NOW, THEREFORE, BE IT RESOLVED, that the City of St. Clair Shores Election Commission
approves the temporary consolidation of the above noted 12 precincts into 6 voting precincts for
the August 6 and November 5, 2013 City Elections which are as follows:
Precinct Precinct Location
1 Assumption Greek Church
2 Elmwood School
3 St. Joan of Arc Community Center
4 St. Lucy Catholic Church
5 St. Paul’s Lutheran Church
6 Avalon School
7 &10 Senior Activities Center
8 The Shores Church
9 &12 Blossom Heath Inn
11 &16 Rev. Bjorum Activity Center
13 City Hall
14 & 15 Lakeview High School Auditorium
17 St. Gertrude School
18 & 21 Lake Shore High School
19 Violet School
14

Filing Requirements
Elections 2013
6/10/2013
15

FORMS Portfolio for Precincts contains:
6/10/2013
‣ Set up and Closing Duties
‣ Voter Registration Applications
‣ Change of Address & Cancel Voter Forms
‣ Provisional Ballot Supplies
‣ Challenged Ballot Supplies
‣ AutoMark Braille Instructions
‣ Precinct Diagram
‣ Precinct Delegate Supplies
‣ Reference Flip Chart
‣ Affidavit of Absent Voter
‣ Write-In Directions
16
Elections 2013

Goals
Successful Election
Staff
Inspectors
Chairs / Co Chairs
Field Reps.
Other Departments
Precinct locations
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Elections 2013
17

HELP DESK
Use at Precincts
• Chair or Co-Chair (staff as needed)
• Resolution for all issues
• Voter Identification, provisional
ballots, lost AV’s, surrendering AV’s,
and codes after names
• Supplies:
• Black portfolio with forms
• Cell phone(s)
• Voter Registration Issue Codes
• City Precinct Map
• Voter Registration
• Help Desk Envelope
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Elections 2013
18

HELP DESK ENVELOPE
Return in this envelope all/any of the
following items:
• Voter Registration Forms with
oDate of Birth corrections
oAddress change corrections
oSignature needed
oCitizenship confirmation
• Affidavit of Absent Voter
• Surrendered AV Ballot – voted at
polls
• Challenged Ballots Applications
• Notes for Clerk
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Elections 2013
19

INSPECTORS
How to Hire
• Application, I-9 & Photo
• Fillable web application
• File for each worker
• Certificate of Training
• Evaluations
• Training Classes
• Name Tags (for class)
• State Video
• Hands on training
• Set up equipment
• Sealing
• Voting at precinct
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Elections 2013
20

Job Importance Recap
Inspectors
• Station 1 – Swipe and Check Picture ID
and Application to vote; enter in EPB
correct voter name and ballot number; if
codes after name, send to Help Desk.
• Station 2 – Record Voter Number (the
line # before the voters name) and Ballot
Number on Application to Vote and
remind voter not to split ticket.
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Elections 2012
• Station 3 – Compare ballot stub number
with application to vote; detach stub;
assist with machine beeps and
IMPORTANT check ballot stacking every
hour.
21

KISS PRINCIPLE
“KISS – KEEP IT SIMPLE SYSTEM”
Be Organized for staff
Directions for every process
Help is always there
No Dumb questions
Teach for the different learning styles
Evaluate after each election
Read materials prior to every election
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Elections 2013
22

LAWS – ELECTION MCLA 168.
Michigan Election Laws, Charter, Home Rule Acts
Addendum: Michigan Election Law Crimes
(on SOS BOE Website)
168.678 Board of election inspectors; authority.
168.727 Challenge; duty of election inspector;
indiscriminate challenge; penalty.
168.744 Prohibited acts; violation as misdemeanor.
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Elections 2013
168.744a Appearance of name of elected or
appointed official in polling place or room prohibited;
violation; fine.
168.931 Prohibited conduct; violation as
misdemeanor; “valuable consideration” defined.
168.932 Prohibited conduct; violation as felony.
23

Media
Elections 2012
6/10/2013
24

News – Media Use
Cable Shows
Newspapers
Patch
Facebook
Twitter
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Elections 2013
Website
Close of Registration, Emergency moves,
Precinct Moves, Hiring workers, Law
Changes, Deadlines, Ballot returns, Open on
Saturday.
25

Precincts Contacts
PCT
PRECINCT LOCATIONS & POCs 2013
POLLING PLACE CONTACT PERSON OPENING AFTER HOURS ROOM NOTES
1 ASSUMPTION CHURCH
21800 MARTER
ST. CLAIR SHORES, MI 48080
2 ELMWOOD SCHOOL
22700 CALIFORNIA
ST. CLAIR SHORES, MI 48080
3 ST JOAN OF ARC
22415 OVERLAKE
ST. CLAIR SHORES, MI 48080
4 ST LUCY CATHOLIC
CHURCH
23401 JEFFERSON
ST. CLAIR SHORES, MI 48080
5 ST. PAUL’S LUTHERAN
PARISH HALL
22915 GREATER MACK
ST. CLAIR SHORES, MI 48080
6
AVALON SCHOOL
20000 AVALON
ST. CLAIR SHORES, MI 48080
Main 586-779-6111
Olga 586-779-6111 ext. 3
ocardasis@wowway.com
Main 586-435-1100
Matthew Dishman
586-531-1433 (cell)
435-1621 (office)
mdishman@solake.org
Principal: Dr. Terry
(Kyle/Secretary)
Main 586-777-3670
David Roach/Cindy
Info@sjascs.org
Noreen Gasparetto, Admin. Asst.
586-771-8300
586-447-4220
ngasparetto@stlucychurch.com
www.stluchchurch.com
Pastor David Rutter
586-777-0215 (office)
586-778-7422 (home)
st.pauls.scs@gmail.com
Main 586-435-1000
Matthew Dishman
586-531-1433 (cell)
mdishman@solake.org
Afternoon Emergency
Maintenance Man
586-531-1434 (cell)
Phil K.
313-407-9914 (cell)
Matthew Dishman
586-531-1433 (cell)
Mark Hoffley
586-292-9259 (cell)
David Roach
586-899-7014 (cell)
Dennis Macdonald
248-996-0250
John Vella
586-415-9333 home
Pastor David Rutter
586-777-0215 (office)
586-778-7422 (home)
Nancy:
586-294-6547 (Home)
586-596-6332 (Cell)
Mark Hoffley
586-292-9259 (cell)
Matt Dishman
586-531-1433 (cell)
Joan Deronne
313 530-0639 (cell)
313 886-3454 (home)
Olga 776-8420 (home)
586-242-7940 (cell)
Mark Hoffley
292-9259 (cell)
Monsignor Michael
Bugarin
586-777-3670
Father Jim Commyn
586-776-1002 (home)
Pastor David Rutter
586-777-0215 (office)
586-778-7422 (home)
Mark Hoffley
586-292-9259 (cell)
Helena
Room
Media
Center
Community
Room
Room 5 –
a/c
Activities
room
Summer
Multi
Purpose
Room A/C;
gym in Nov
Access to church office phone
Delivery after 7 a.m.
School Board 435-1660
Can use room phone 435-1126
Full Day
Delivery between 9 - 2 okay
Phone in kitchen for 911 only.
Two outlets in room 5.
Air Conditioned
Access to church phone Delivery
between 10 a.m. – 1:30 p.m.
No wall signs allowed.
7-3 okay. Must use cell
586-435-1000 (Kitchen area)
Full Day
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Elections 2013
26

Pictures of Pct. location
Elections 2013
6/10/2013
27

Elections 2013
6/10/2013
28

QVF File Tricks
1. Master card file reconciliation
2. Duplicate Voter Registration List Comparison –
same first name and date of birth
BLACKFORD JEANNINE L 4/5/1935 22126 TROMBLY
RUSAK JEANNINE LUCILLE 4/5/1935 22126 TROMBLY
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Elections 2013
29

How to Find Duplicated Voter Records
Export Voter List to a .csv file.
Open file in Excel and delete unnecessary columns, leave last, first & middle name,
DOB, street # and street name (columns A – F)
In Column G, enter formula
=B1:B49448 & " " & D1:D49448
49448 should be replaced with the number of rows in file.
This combines first name to DOB into one cell.
Copy formula throughout the whole column.
In Column H, enter formula:
=IF(COUNTIF(G$1:G$49448,G:G)>1,"Duplicated","")
This looks through the whole column to find duplicated records.
Copy formula throughout the whole column.
Then do a filter, and select to filter for the rows that have “Duplicated” in column H.
Copy all those rows into a new spreadsheet, and sort by DOB and street.
6/10/2013
Election Tips and Tricks 2009
30

RECORD RETENTION
2012 - All Applications to vote - 6 years
View Elections site for specific items:
http://www.michigan.gov/documents/sos
/Document_Retention_Schedule_412493
_7.pdf?20130609153047
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31

SUPPLIES
What to order
Labels for AV ballot envelopes
Dymo Labels
One extra Supply Kit
AV Applications PA 523/2012
AV Envelopes PA 523/2013
Ballot Directions PA 128/2013
Secrecy Sleeves (2 sided ballots)
Ink Cartridges
Paper Rolls
Pens
Seals
Elections 2013
32

SUPPLY KIT DIRECTIONS
Pct Labels with Election date and Pct # -12 sets
1. Poll Book front cover 1
2. Receiving Board envelope 1
3. Envelopes (white, pink, buff) 3
4. Spoiled Ballots envelope 1
5. Original Ballots Duplicated envelope 1
6. Provisional Ballot envelope 1
7. Tabulator Program Storage tag 1
8. Ballot Container certificate 1
9. Application to Vote spindle 2
Total 12
City General Election 11/8/2011
City of St. Clair Shores
PCT. # 1
Macomb County
Receiving Board Envelope labels
• Pct. Label with Election date and Pct #
• INCLUDE IN THIS RECEIVING BD. ENVELOPE:
Provisional Ballot Envelope labels
• Pct. Label with Election date and Pct #
• RETURN IN ZIP LOCK BAG (No matter if used or not used)
Spoiled / Defective Ballots & Original Ballots Duplicated labels
• Pct. Label with Election date and Pct #
• Return this sealed envelope inside the ballot box
Place in Ziplock Bag inside Precinct Supply Box
• Receiving Board envelope
• Spoiled / Defective Ballots envelope
• Original Ballots For Which Duplicates Have Been Made envelope
• Red paper seals
Pull and Give to Clerk
• White, pink, buff envelopes (3 per precinct)
• Absent Voter Envelopes
• All Provisional Ballot yellow forms, blue envelopes and blue secrecy sleeves
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Elections 2013
Place in forms Portfolio
• Affidavit of Absent Voter
Place in Precinct Supply Blue Box
• Applications to Vote
Poll Book Instructions
Front cover label with Pct label
Inside front cover as follows:
• Write Precinct # in top section
• Sign Here flag for Signature of Clerk or Authorized Assistant
• Flag Election Inspectors’ Preparation Certificate
• Fill in county, election date, and year for Oaths of Inspectors of Election
• Sign Here flags for oaths
Back inside cover as follows:
• Fill in Jurisdiction
• Flag Certificate of Election Inspectors
• Flag Ballot Summary
• Flag Seal No. boxes
• Sign Here flags on Certification of seals
• Sign Here flags on Signature section
Write-In Statement of Votes
• Attach with staple Proposal Labels and Proposal Label directions sheet
33

Elections 2013
6/10/2013
Avery 5960
34

Labels
Elections 2013
6/10/2013
35

Signature Labels for
M100 Results report
use Avery label 5162
*** N E W ***
You will find clipped to the inside of the poll book a set of 3 labels. Each election worker
is to sign these in the morning while they are signing the poll book and payroll sheet.
• 1 label is for the first results tape
• 1 label is for the second results tape
• 1 label is for the third results tape
Please peel and stick these to the results tapes. This will hopefully eliminate any
missed signatures and having people come back to City Hall or the County to sign a
missed tape.
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Elections 2012
HEREBY CERTIFY THAT
THE ABOVE VOTING
RESULTS TOTALS REPORT
REPRESENTS A TRUE AND ACCURATE
ACCOUNT OF THE VOTES CAST IN THIS
PRECINCT. (ALL ELECTION INSPECTORS
MUST SIGN BELOW)
THE ABOVE VOTING
RESULTS TOTALS REPORT
REPRESENTS A TRUE AND ACCURATE
ACCOUNT OF THE VOTES CAST IN THIS
PRECINCT. (ALL ELECTION INSPECTORS
MUST SIGN BELOW)
THE ABOVE VOTING
RESULTS TOTALS REPORT
REPRESENTS A TRUE AND ACCURATE
ACCOUNT OF THE VOTES CAST IN THIS
PRECINCT. (ALL ELECTION INSPECTORS
MUST SIGN BELOW)
1.____________________
ELECTION INSPECTOR
2.____________________
ELECTION INSPECTOR
3.____________________
ELECTION INSPECTOR
4.____________________
ELECTION INSPECTOR
5.____________________
ELECTION INSPECTOR
6.____________________
ELECTION INSPECTOR
7.____________________
ELECTION INSPECTOR
1.____________________
ELECTION INSPECTOR
2.____________________
ELECTION INSPECTOR
3.____________________
ELECTION INSPECTOR
4.____________________
ELECTION INSPECTOR
5.____________________
ELECTION INSPECTOR
6.____________________
ELECTION INSPECTOR
7.____________________
ELECTION INSPECTOR
1.____________________
ELECTION INSPECTOR
2.____________________
ELECTION INSPECTOR
3.____________________
ELECTION INSPECTOR
4.____________________
ELECTION INSPECTOR
5.____________________
ELECTION INSPECTOR
6.____________________
ELECTION INSPECTOR
7.____________________
ELECTION INSPECTOR
36

Supply Kits
Elections 2013
6/10/2013
This box with all the precinct materials such as:
• Voter Registration lists
• Pens, pencils, rulers, highlighter, stapler, calculators
• Extension cords, surge protectors, scissors, painters tape,
garbage bags, post-its, rubber fingers
• Forms Portfolio, Applications to vote
• “I voted” and “future voter” stickers
• Street Index
• Extra Paper roll
• Posting folder – City map, directional signs, etc.
• Poll book, envelopes, manual
37

Posting Boards
Elections 2013
6/10/2013
38

DIRECTIONS FOR SEALING
BALLOT BOXES
1. Ballots & Receipt for ballots
2. Starting packet of ballots should have
a label to read:
“START WITH THIS PACK FIRST”
3. AutoMark Directions
4. Big Brown Envelope with 2 AutoMark
Test Ballots
5. Keys for M100 and AutoMark to be
taped to first pack of ballots
6. Record Ballot numbers sent to
precinct on log for Clerk
7. Record Ballot Box Seal numbers on
log for Clerk
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Elections 2013
39

Ballot Container Items
PLACE THE FOLLOWING ITEMS IN THIS
BALLOT CONTAINER:
1. All Voted Ballots (rubber-banded)
2. All Unused Ballots (still in the plastic and/or rubber-banded)
3. Spoiled / Defective Ballots Envelope (red sealed if used)
4. AutoMark Test Ballots (2) in envelope & Directions
5. Signed Receipt for Election supplies, Ballots & keys
6. Original Ballots for which Duplicates have been made (red sealed)
THIS BALLOT CONTAINER IS TO
BE SEALED AND RETURNED TO
CITY HALL ELECTION NIGHT
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Elections 2013
40

Posting Boards
Elections 2013
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41

Returned Election
Night
‣ Supply Box
‣ Ballot Box (container)
‣ Zip Lock bag (plastic 11 x 17)
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Elections 2013
42

Plastic Bag Contents:
Help Desk Envelope
6/10/2013
M100 &
Automark Keys
EPB
Elections 2013
Memory Card Program Bag
43

AV Ballot Tricks
Address changes during an election
Use form letters with note in QVF comments
Ballots needing signatures
AV applications returned with new address
Ballots returned with temporarily away – address not on application
Not signed by the voter i.e. power of attorney
Staying in Balance
Use “over the counter” ballot number tracking form, QVF Report to
balance daily
Use “Ballots Returned” form to balance daily
Voters in transition:
1. note in daily reconciliation
2. give the voter an AV ballot for their new address precinct
Remarks Section of Poll Book
Note spoiled ballot numbers
Deceased voters
Ballots not signed
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NOTE: Balance AV Counts to (QVF Program) AV
Module numbers every day!
44

Form Letters we use for AV issues
‣Bottom of Application Missing
‣Must Vote in Person
‣NO Signature
‣Not Registered to Vote
‣Not Registered to voter over 60+
‣Wants ballot sent to another address in City (not
nursing home or hospital)
‣AV application is returned but blank
‣Signature does not match application
‣No departure date on when to mail out of city address
‣Requested AV but registered to vote after close of reg.
‣Forgot to sign ballot
‣Ballot signature does not match files and application
‣Ballot not signed, printed name instead
‣AV Ballot returned - temporarily away
‣Ballot returned by Post Office - forwarding to other
address
‣Ballot returned - unable to forward
‣Not eligible to vote at this election and must vote in
person for general
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45

Training
NOVEMBER 6, 2012 PRESIDENTIAL GENERAL ELECTION
WORKER TRAINING SCHEDULE
All training sessions except for *AVCB are scheduled to take place in the Council Room.
Day & Date Time Session Type
Saturday, Oct. 13, 2012 9 – 11 am Basic Election Training
Tuesday, Oct. 16, 2012 6 - 8 pm Inspector Training & EPB
Friday, Oct. 19, 2012 LAB 10 - 2 pm EPB Lab for Inspectors
Saturday, Oct. 20, 2012 8:30 –
10:30 am
Chair/Co-Chair and Field
Rep Training & EPB
Tuesday, Oct. 23, 2012 6 – 7 pm *AVCB Training (in Geer)
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Thursday, Oct. 25, 2012 9-11 am Inspector Training & EPB
Thursday, Oct. 25, 2012
LAB
2-6 pm EPB Lab for
Inspectors/Chairs & Co
Chairs
Friday, Oct. 26, 2012 8:30 –
10:30 am
Chair/Co Chair and Field
Rep Training & EPB
46

Directions for Precinct
Worker Training Classes
ONE WEEK BEFORE FIRST TRAINING CLASS:
• Update Chair / Co-Chair, Field Rep. and Staff Election
Manuals if needed.
• Insert a list of inspectors for each precinct in the Chair and
Co-Chair manuals, and lists for all precincts covered by each
Field Rep. in their manuals.
• Make copies of sample ballots for handouts, and copy other
handouts as needed.
• Label copies of precinct worker lists with large precinct
number for posting on back wall of Council Chambers.
• Prepare sign-in sheets for each class.
• Prepare a cell phone contact list for verification by Chairs /
Co-Chairs.
• Prepare a list of workers for whom photos are needed for
the election worker binders; make sure camera is available.
• Set up ballot bag for Clerk with ballots to run through M100,
test ballots for AutoMARK & directions, supply form and keys
(just like a regular ballot bag for precinct). “Seal” bag with a
blue pull-tite seal with ballot bag certificate attached.
• Check Clerk supply box for all necessary materials (see
supply kit list). Make sure it includes any new forms or
supplies, pad of applications to vote, poll list, etc.
• Make sure you can log in to computer in Council Chambers
for power point presentation; check operation of overhead
projector.
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DAY OF TRAINING CLASS
Lay out Chair / Co-Chair and Field Rep. manuals
(in Jefferson or on counters in Council Chambers).
Lay out Poll Books for Chairs to be sworn in by
Clerk.
Post required posters and forms on back wall of
Council Chambers.
Post election worker lists with large precinct
numbers on wall.
Bring up luggage carts used to return supplies on
Election Night and place against wall.
Set up table in hallway with sign-in sheets, cell
phone verification list and any other notices
taped to table. Set out pens for signing in. Set
out handouts, including sample ballots.
Log in to computer and get set up for power
point presentation.
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SATURDAY BEFORE ELECTION:
• Get Drop Box key on Friday!
• Print Name tags for election workers*
• Print worker list by precinct for attendance *
• Print Phone Contact List* # (Copies: 1 ea. Pct., 1 ea. Field rep., 1 ea.
Desk, 2 for Mary)
• Include any last minute notes* #
• Write-In Note* #
• Copy last page of poll book for practice* #
• Extra Check of Operations* #
• Precinct worker evaluation forms*
• Field Rep evaluation forms #
• Field Rep site visit log sheets #
• Precinct list w/ Field Rep names for Clerk staff (2 for MAK, 1 for ea.
Desk)
• Check with Field Reps regarding when they will pick up their boxes
*put inside cover of poll book and put inside supply box zip lock bag
# put into Field Rep boxes
MONDAY BEFORE ELECTION:
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• Load EPB
• Print Precinct Worker Lists for Field Reps
• Bring up Field Inspector boxes - add precinct worker lists and lists of
ballots issued/returned that day
• Print AV List for AVCB by counting board
• Print AV counting board list of workers for attendance
• Distribute Election Day phone log sheets
49

Election Day Telephone Log
Used at every desk in office on election day to track issues.
We go through these items after the election for:
Areas of training to improve on
Staff issues
Track of voter issues (paper trails)
PRECINCT #
Name of inspector/chair:
Precinct Opening or Equipment Issues:
Name/address of Voter:
Problem:
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**Was Driver’s license address checked? Has voter moved recently? Is voter at the correct
precinct?
Resolution:
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Seals
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51

SIGNS
100 ft.
Voting with arrow
Precinct Signs
Elections 2013
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52

Test Team Duties
Test Team Jobs to do:
Voting Test Ballot:
1. Stamp “test” and write ballot number on every ballot you use.
2. Vote some with blue pen, black pen, rolling ball pens and pencil.
3. Complete AV test decks FIRST!!
4. Complete the entire first precinct and then run it through the M100 to insure the
accuracy of the test’s logic. If you do not balance, verify ballots against test
forms. If you still don’t balance, find Clerk.
Preliminary Testing:
1. Load memory card to that precinct’s M100 and run the test ballots through.
2. Log on Preliminary test log date, time and your name.
3. Verify results, sign tape and staple to Results test ballot back side.
4. Note on error in ballot testing log the precinct, machine, error message and
number of times it occurs.
5. Leave results on Memory card so we can use for ERM accumulation.
6. Test AV card the same way.
After preliminary Testing & Before Public Accuracy Test:
1. Clear out every memory card (this is all precinct cards and back up cards).
2. Place all Pct cards into one Grey Transfer case and seal with tag.
3. Place all AV cards into a different Grey Transfer case and seal with tag.
4. All test ballots seal into one Grey Ballot box with results tape attached to one
ballot with the results written on it and the Test sheets prepared by Clerk. Seal
with tag and preliminary test sheets.
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After Public Test:
You will need all the Precinct and AV Poll Books, the Memory Cards and seals:
1. Make sure all memory cards used at the public accuracy test are zeroed out.
2. You will seal the Memory Card into every M100.
3. In the Poll book front inside cover you will complete the Optical Scan Clerk’s
Preparation Certificate.
4. Paper roll - make sure that the paper roll is a full roll for at State election and at
least a half roll for a City election.
Plug Machines and turn on to charge for at least 12 hours.
53

Preliminary Test form
M100 OPTICAL SCAN PROGRAM TESTING AND SECURITY CERTIFICATION
CITY OF ST. CLAIR SHORES, MACOMB COUNTY August 3, 2010 State Primary Elections
Preliminary Accuracy Test - (The Preliminary test is the responsibility of the Election Commission. The
Election Commission may delegate the administration of the test to an authorized assistant.) The undersigned
certifies that the listed precinct tabulators have been tested using the test deck prepared under the direction of
the Election Commission, the tabulator results agree with the predetermined test deck results and the official
ballots have been compared and with the program edit listing. Further, the test ballots, program, predetermined
results and the results of the Preliminary Test were secured under the seal listed.
M100 #
Precin
ct #
Pct Memory
Cards
AV Memory
Cards Seal #
Backup Memory
cards
Date of
Preliminary
Test
1 1609 S
2 1611 E
3 1613 E
4 1615
5 1617 A
6 1619 T
7 1621 T
8 1623 A
9 1625 C
10 1627 H
11 1629 E
12 1631 D
13 1633
14 1635
15 1637
16 1639
17 1641
18 1643
19 1645
20 1647
21 1649
22 1651
23 1653
24 1655
AV01 1657
AV02 1659
AV03 1661
AV04 1663
AV05 1665
AV06 1667
AV07 1991
AV08 1933
PRELIMINARY ACCURACY TEST (The Preliminary Test is the responsibility of the Election Commission.
The Election Commission may delegate the administration of the test to an authorized assistant. See Rule
168.777).
The undersigned hereby certifies that ALL precincts have been tested using the test deck prepared under the
direction of the Election Commission and that the results agree with the predetermined results of the test deck.
Further, that the test deck, program, predetermined results and the results of the Preliminary Test were sealed in a
ballot container with seal number on 2010 at am/pm.
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__________________________/___________________________/_______________
Member(s) of Election Commission or Authorized Assistant(s)

Error Log Sheet
Errors in Ballot Testing
PRECINCT #:
Error Message
& Details
MEMORY CARD TYPE:
Number of
Times that this
error has
occurred &
other notes
PRECINCT #:
Error Message
& Details
Number of
Times that this
error has
occurred &
other notes
MEMORY CARD TYPE:
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PRECINCT #:
Error Message
& Details
MEMORY CARD TYPE:
Number of
Times that this
error has
occurred &
other notes
55

AutoMARK VOTER ASSIST TERMINAL (VAT) PREPARATION CHECKLIST AND TEST
CERTIFICATION FORM
CITY OF ST. CLAIR SHORES, MACOMB COUNTY November 6, 2012 STATE GENERAL ELECTION
PREPARATION CHECKLIST - The following tasks must be completed prior to each election for each AutoMARK terminal
that will be assigned to a polling location. Refer to the “Pre-Election Day Checklist” provided by ES&S for details on how to
perform the following:
Install the flash card containing the election specific information and instructions. Ensure that the flash card is unlocked.
Install the ink cartridge; ensure that there is enough ink for election-day use. (If a new ink cartridge has been installed,
reset the ink cartridge “Ink Remaining Percentage” to 100%.)
Ensure that the Printer Head Selection has been properly set.
Ensure that the date and time are properly set.
Ensure that the battery is fully charged.
Calibrate the touch screen.
Ensure that all touch screen selections are performing proper
Precinct #
AutoMARK
Property
Tag #
Flash
Card Seal #
Date of
Preliminary
Test
1 002095 1 S
2 002094 2 E
3 002096 3 E
4 002097 4
5 002098 5 A
6 002099 6 T
7 002110 T
8 002108 8 A
9 / 12 002109 9/12 C
10 10
11/16 002111 11/16 H
13 002101 13 E
14/15 002115 D
17 002107 17
18/21 002113 18/21
19 002116 19
20/24 002106 20/24
22 002105 22
23 002103 23
SPARE (7) 002100 SPARE
SPARE (12) 002112 SPARE
SPARE (14) 002114 14
SPARE (24) 002104 SPARE
SPARE 002102 SPARE
PRELIMINARY ACCURACY TEST (The Preliminary Test is the responsibility of the Election Commission.
The Election Commission may delegate the administration of the test to an authorized assistant. See Rule
168.777). The undersigned hereby certifies that ALL precincts have been tested using the test deck
prepared under the direction of the Election Commission and that the results agree with the predetermined
results of the test deck. Further, that the test deck, program, predetermined results and the results of the
Preliminary Test were sealed in a ballot container with seal number
on
, 2012 at .
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__________________________/___________________________/_______________
Member(s) of Election Commission or Authorized Assistant(s)
__________________________/___________________________/_______________
Member(s) of Election Commission or Authorized Assistant(s)
56

M100 PROGRAM TESTING AND SECURITY CERTIFICATION
City Of St. Clair Shores, Macomb County AUGUST 7, 2012 STATE PRIMARY ELECTION
PUBLIC ACCURACY TEST We, the Accuracy Board, hereby certify that notice of this test was published 48 hours prior to the
conduct of the test and that the container holding the testing materials was sealed with the seal recorded on the Preliminary Accuracy Test
Certificate. The listed precincts were tested at the Public Accuracy Test using the test deck prepared under the direction of the Election
Commission and the results agree with the predetermined results of the test deck. The test deck, program, predetermined results and the results of
the Public Accuracy Test were secured following the Test under the seal listed.
Precinct # M100 # Pct Memory AV memory Pct. Date of Public Test
Card Seal # cards Seal # Tested
1 1609 47760 August 1, 2012
2 1611 47754
3 1613 47766
4 1615 47772
5 1617 47751
6 1619 47755
7 1621 47771
8 1623 47769
9 1625 -
10 1627 47759
11 1629 47763
12 1631 47760
13 1633 47770
14 1635 47765
15 1637 47775
16 1639 -
17 1641 47764
18 1643 47773
19 1645 47761
20 1647 47758
21 1649 47767
22 1651 47774
23 1653 47753
24 1655 -
AV01 1657 -
AV02 1659 -
AV03 1661 -
AV04 1663 -
AV05 1665 -
AV06 1667 -
AV07 1991 -
AV08 1933 -
SPARE 2272 -
PUBLIC ACCURACY TEST (The Public Accuracy Test is the responsibility of the Election Commission. The
Election Commission may designate a person to serve in his or her place on the Accuracy Board. See MCLA 168,796;
Rule 168.778). We, the Accuracy Board, hereby certify that notice of this test was published 48 hours prior to the conduct
of the test and the transfer case containing the testing materials was sealed with the seal recorded on the Preliminary
Accuracy Test certificate being seal number
Further, that selected precincts were tested using the test deck prepared under the direction of the Election Commission
and that the results agree with the predetermined results of the test deck.
Further, that the test deck, program, predetermined results and results of the Public Accuracy Test were then sealed in a
transfer case with seal number _____________ on
at 4:00 p.m.
__________________________/___________________________/_______________
Member(s) of Election Commission or Authorized Assistant(s)
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57

VOTING EQUIPMENT
Know your voting equipment
- Optical Scan System and AUTOMARK
What do I have, what does it do?
- Does my equipment have the SOS
seals?
- Do I have a signed equipment seal
inventory listing?
- Are AutoMARK serial numbers
recorded?
- Are my Ballot containers in good
shape?
- Are County B of C certifications valid?
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58

M100
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59

Phone: (586) 447-3303 Fax: (586) 445-0469 www.scsmi.net
M100 Equipment Inventory
Precinct # Box-City # Serial # Scanner-City # Serial # State Security Seal #’s
1 2273 2830 1609 203940 025990 025989
2 1610 732 1611 203626 026010 047182
3 1671 1014 1613 203500 026026 025985
4 1614 847 1615 203738 049881 049880
5 1616 803 1617 203617 050020 047125
6 1618 798 1619 203838 026001 032094
7 1620 591 1621 203827 025994 025995
8 1622 833 1623 203666 026006 049882
9 1624 589 1625 203957 025992 025993
10 1626 826 1627 203757 050017 050016
11 1628 849 1629 203654 026003 047189
12 1630 802 1631 203433 026007 026008
13 1632 843 1633 203439 025988 047197
14 1634 805 1635 203773 047183 047184
15 1636 721 1637 203227 049883 049954
16 1638 840 1639 203326 025998 047124
17 1640 716 1641 203679 026002 049955
18 1642 807 1643 203548 025986 025987
19 1644 824 1645 203232 025984 025983
20 1646 821 1647 203767 047193 047192
21 1648 806 1649 203477 026011 026012
22 1650 757 1651 203716 047123 047122
23 1652 735 1653 203663 047187 047186
24 1654 726 1655 203907 049956 049957
AV1 1656 911 1657 203575 025982 025981
AV2 1658 804 1659 203977 047191 047190
AV3 1660 809 1661 203733 050014 050015
AV4 1662 532 1663 203337 047195 047196
AV5 1664 525 1665 203777 050024 050023
AV6 1666 753 1667 203461 050026 050025
AV7 1992 1532 1991 207882 050028 050027
AV8 1994 1533 1993 209991 050018 050019
Spare 1602 886 2272 229448 047199 047200
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We have verified the seal numbers and have affixed the above referenced State Seal
Numbers to the M100 Equipment on October 31, 2012.
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SATURDAY BOX
All these last minute items belong in the inside front of
the poll book and then put inside of the zip lock bag.
• Poll Books
• Supply List for Blue Plastic Supply Boxes
• M-100 Check of Operations (24 + 3 FR + 8 staff)
• Quick Reference Guide (24 + 3 FR + 8 staff)
• Practice copy of back page of Poll Book (24 + 3 FR + 8
staff)
• Memo from Clerk (24 + 3 FR + 8 staff)
• Cell Phone List & Precinct List with Field Reps on back
page (48 + 3 FR + 10 staff)
• Name Tags (goes in Ziplock Bag)
• Payroll/Attendance Sheets (each precinct gets their
own + Receiving Board taped to Clerk’s door + AV
Board)
• Payroll/Attendance Sheet goes after the Memo from
Clerk
• No Picture Id Affidavit (24 + 12 FR (each FR gets 4
copies) + 8 staff)
• Green Sheet with Signatures for results tapes (24 + 4
copies each in Field Rep Box)
• Evaluation forms (in Ziplock Bag)
FR = Field Rep
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63

Receiving Board Duties EPB – November 6, 2012
PCT#___________
TEAM NAMES
CHECK IN ZIP LOCK BAG:
___Receiving Board Envelope (white) contains Poll Book and Applications to vote
___Provisional Ballots with Affidavits and Voter Registration forms Envelope (blue & white
envelope) (Red Sealed if used)
___No Picture ID Affidavit
___Keys to M100 Tabulator and AutoMARK
___Payroll Sheet
___Help Desk Envelope (yellow)
___Pct 22 Building Keys (Yellow Man key chain)
DUTIES - Open Large White Receiving Board Envelope:
___
Applications to vote
Poll Book - You must put these 3 items into the Poll Book
1) Ballot Summary & Verify the math Line L must equal zero - If not, must tell CLerk
2) List of Voters
3) Remarks Section
Check on inside front cover for completion.
____ Election Inspectors Preparation certificate boxes checked
____ Oaths of Office - Chairperson Oath
____ Oath of Office - Workers Oath signed by all.
Back inside cover:
____ Certificate of Election Inspectors boxes checked and figure equals number of names in pol
book.
____ Names in Poll Book equals Number on M100 Results Tape
____ Seal number recorded for Ballot Box
____ Seal Number recorded for Memory Card
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Signature Section:
____ Signature of ballot box sealer and watcher
____ Signatures of Chair, Co-Chair and all Inspectors (may be short if someone left early)
Write-In Only Statement of Votes Sections (Three Part form):
____ White Sheet for Local Clerk - attached to back side:
___ Zero Tape attached to the results tape with 1 person’s initialing
Attached to
___ Results tape with Signatures Yellow Ballot Proposals stapled to back
____
Pink Sheet for Canvass Board - attached to back side:
___ Results tape with signatures Yellow Ballot Proposals stapled to back
____
Manila Sheets Remain in Poll book for County Clerk Envelope with:
___ Results Tape with Signatures Yellow Ballot Proposals stapled to back
RETURN ITEMS TO RECEIVING BOARD ENVELOPE AND & PLACE IN APPROPRIATE BUCKET.
PASS POLL BOOK AND APPLICATIONS TO VOTE TO SEALING TEAM.
64

Sealing Team Directions
May 6, 2008
Pct. _________
Local Clerk Envelope is to contain the following Items:
___
___
White Certificate of Election Inspectors (Poll Book Back Page)
White Write-In Only Statement of Votes Sheet with results tape signed and
stapled to back with morning zero tape attached.
___
Applications to vote
Board of Canvassers
___
___
County Clerk Envelope
Pink Certificate of Election Inspectors
Pink Write-ins Only Statement of Votes Sheet with results tape signed and
stapled to back
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___
___
___
Poll Book
M100 Result tapes attached to BUFF write-in sheet
BUFF Certificate of Election Inspectors
Red Paper Seal Each Envelope.
Rubber band together by Pct County Clerk and Board of Canvassers Envelopes.
Place in a separate bucket Local Clerk Envelopes,
65

EPB CHECK IN
City of St. Clair Shores
Date of Election November 6, 2012
Laptop Check in Form
Precinct
_______
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_____
_____
_____
_____
_____
_____
_____
Laptop
Case
Memory Stick
Mouse
Drivers License Reader
Power Cord
Mouse Pad
Elections 2013
66

City Hall Set-up for
Election Night Duties
DISTRIBUTION OF ITEMS TO SEALING TEAM
• Red seals (3 per precinct)
• Pens
• Precinct List
• Rubber Bands
3 Boxes – 2 County Clerk & Board of Canvassers & 2 Local Clerk
County Clerk Envelope
• Poll Book
• M100 Result tapes attached to manila write-in sheet
Canvass Board
• Pink Certificate of Election Inspectors
• Pink Write-ins Only Statement of Votes Sheet with results tape
signed and stapled to back
Local Clerk
• White Certificate of Election Inspectors
• White Write-In Only Statement of Votes Sheet with results tape
signed and stapled to back with morning zero tape attached
• Applications to vote if necessary seal in additional envelope
SUPPLIES FOR RECEIVING BOARD TEAM
• Listing of precincts
• Letter opener
• Check list for each precinct
• Pens
• Paper clips
• Log in time Sheet for each precinct
• Calculators
• Stapler & Staple Remover
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Box - Voter Registration Lists
Box - Keys to M100 and AutoMARK [building keys to Pct 4 & 22]
Box - Help Desk Envelope, Provisional Ballot Envelopes & Receiving
Board Envelopes
67

POSTING FOLDER
Your job is to ensure, prior to the Precinct opening, that these signs are up
throughout the precincts.
These items MUST BE POSTED:
Precinct Signs (1 for table and 1 for door area outside voting room) – found in the
posting folder
American Flag (place on table for voter reg check in) – found in accessory supply
box
2 Sample Ballots (displaying front and back on posting boards) – found in posting
folder
1 New Voter Identification Requirement Posters – on posting boards
2 copies of What Every Voter Must Know (6 pages each) (Replaces Yellow
Challenge Placard) – found on posting board
100 Feet from Poll Notice (post at door to bldg) – found in posting folder and 1
spare for Chair as reference
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“When the Tabulator Beeps” laminated sheet (Post at M100) – found in posting
folder
2 No Cell Phones signs (1 outside door to precinct room and 1 on wall in the
precinct) – 2 found in posting folder
2 Accessible Voting Device Available Signs – found in posting folder
Vote Here Signs (4 included) – found in posting folder
1 copy of What Every Voter Must Know in Braille – found on posting board
City Precinct Map (white, large for door) – found in posting folder
2 “Split Your Ticket” Notices (for Primary Elections Only) – found in posting folder
68
NEW VOTING SIGN to be placed outside building and to be returned in Posting
Board Black Bag.
At the end of the day, please return all these items to the folder!