Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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Final RFP - Maintenance of IT Hardware under various projects of DoIT&C 16) Packing and Documents a) The Supplier/ Selected Bidder shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. During transit, the packing shall be sufficient to withstand, without limitation, rough handling and exposure to extreme temperatures, salt and precipitation, and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the final destination of the Goods and the absence of heavy handling facilities at all points in transit. b) The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract, including additional requirements, if any, specified in the contract, and in any other instructions ordered by the Purchaser. 17) Insurance a) The goods will be delivered at the destination godown in perfect condition. The Goods supplied under the Contract shall be fully insured against loss by theft, destruction or damage incidental to manufacture or acquisition, transportation, storage, fire, flood, under exposure to weather and delivery at the designated project locations, in accordance with the applicable terms. The insurance charges will be borne by the supplier and Purchaser will not be required to pay such charges if incurred. b) The goods will be delivered at the FOR destination in perfect condition. 18) Transportation The supplier/ selected bidder shall be responsible for the proper packing so as to avoid damage under normal conditions of transport by sea, rail and road or air and delivery of the material in the good condition to the consignee at destination. In the event of any loss, damage, breakage or leakage or any shortage the bidder shall be liable to make good such loss and shortage found at the checking/ inspection of the material by the consignee. No extra cost on such account shall be admissible. 19) Inspection a) The Purchase Officer or authorizedcommittee or representative shall at all reasonable time have access to the supplier‟s/ selected bidder‟s premises and shall have the power at all reasonable time to inspect and examine the materials and workmanship of the goods/ equipment/ machineries during manufacturing process or afterwards as may be decided. Page 44 of 77
Final RFP - Maintenance of IT Hardware under various projects of DoIT&C b) The inspection shall be carried out on purchaser‟s premise, once all material is received. The purchaser may randomly select items (up to 10% ) and inspect for their compliance to specifications as per annexture-2. c) After successful inspection, it will be supplier‟s/ selected bidder‟s responsibility to dispatch and install the equipment at respective locations or designated places mentioned in the Annexure-I without any financial liability to the Purchaser. 20) Rejection a) Articles not approved during inspection or testing shall be rejected and will have to be replaced by the selected bidder at his own cost within the time fixed by the Purchase Officer. b) If, however, due to exigencies of DoIT&C‟s work, such replacement either in whole or in part, is not considered feasible, the Purchase Officer after giving an opportunity to the selected bidder of being heard shall for reasons to be recorded, deduct a suitable amount from the approved rates. The deduction so made shall be final. c) The rejected articles shall be removed by the supplier/ bidder/ selected bidder within 15 days of intimation of rejection, after which Purchase Officer shall not be responsible for any loss, shortage or damage and shall have the right to dispose of such articles as he thinks fit, at the selected bidder‟s risk and on his account. 21) Delivery period & Extent of Quantity – Repeat Orders a) The time specified for delivery shall be deemed to be the essence of the contract and the successful bidder shall arrange supplies within the period on receipt of the firm order from the Purchase Officer. b) The selected bidder shall arrange supplies within the stipulated time period. c) If the orders are placed in excess of the quantities, the bidder shall be bound to meet the required supply. Repeat orders may also be placed on the rate and conditions given in the bidding document. If the bidder fails to do so, the Purchase Officer shall be fee to arrange for the balance supply by limited tender or otherwise and the extra cost incurred shall be recoverable from the bidder. 22) Freight a) All goods must be sent freight paid through Railways or goods transport. If goods are sent freight to pay the freight together with departmental charge 5% of the freight will be recovered from the suppliers bill. b) R.R. should be sent under registered cover through Bank only. Page 45 of 77
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Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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