Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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Final RFP - Maintenance of IT Hardware under various projects of DoIT&C Request for Proposal (RFP) Document for Comprehensive Maintenance of IT Hardware under various Projects [Reference No. F11(203)/DoIT/Project/2013/I/11117/2013 dated 06/09/2013] UBR No.: DoIT/2013/16 Mode of Bid Submission Online though eProcurement/ eTendering system at http://eproc.rajasthan.gov.in Procuring Authority Secretary & Commissioner, DoIT&C, Second Floor, IT Building, YojanaBhawan Campus, TilakMarg, C-Scheme, Jaipur (Rajasthan) Date & Time of Pre-bid meeting 19/09/2013 at 11.30 AM Last Date & Time of Submission of Bid 18/10/2013 up to 3:00 PM Date & Time of Opening of Technical Bid 18/10/2013 at 4.30 PM Bidding Document Fee: Rs. 1000/- (Rupees One Thousand only) Name of the Bidding Company/ Firm: Contact Person(Authorised Bid Signatory): Correspondence Address: Mobile No. Website & E-Mail: Telephone & Fax Nos.: Department of Information Technology &Communications (DoIT&C) 2 nd Floor, IT Building, YojanaBhawan Campus, TilakMarg, C-Scheme, Jaipur (Rajasthan) Phone: 0141-2224855 Fax: 0141-2222011 Web: http://doitc.rajasthan.gov.in, Email: esecretariat@rajasthan.gov.in Page 2 of 77
Final RFP - Maintenance of IT Hardware under various projects of DoIT&C ABBREVIATIONS & DEFINITIONS Act Authorised Signatory BG Bid/ eBid Bid Security Bidder Bidding Document BoM CMC The Rajasthan Transparency in Public Procurement Act, 2012 (Act No. 21 of 2012) and Rules thereto The bidder‟s representative/ officer vested (explicitly, implicitly, or through conduct) with the powers to commit the authorizing organization to a binding agreement. Also called signing officer/ authority having the Power of Attorney (PoA) from the competent authority of the respective Bidding firm. Bank Guarantee A formal offer made in pursuance of an invitation by a procuring entity and includes any tender, proposal or quotation in electronic format A security provided to the procuring entity by a bidder for securing the fulfilment of any obligation in terms of the provisions of the bidding documents. Any person/ firm/ agency/ company/ contractor/ supplier/ vendor participating in the procurement/ bidding process with the procurement entity Documents issued by the procuring entity, including any amendments thereto, that set out the terms and conditions of the given procurement and includes the invitation to bid Bill of Material Contract Monitoring Committee Competent Authority An authority or officer to whom the relevant administrative or financial powers have been delegated for taking decision in a matter relating to procurement. Secretary & Commissioner, IT&C, Govt. of Rajasthan in this bidding document. Contract/ Procurement Contract Contract/ Project Period COTS Day DeitY, GoI Designated Agency A contract entered into between the procuring entity and a successful bidder concerning the subject matter of procurement The Contract/ Project Period shall commence from the date of signing of agreement or any other mutually decided date till Two years of Maintenance Services Commercial Off The Shelf Software A calendar day as per GoR/ GoI Department of Electronics and Information Technology, Government of India An organization/ firm working on behalf of the purchaser for carrying out facility management services at the user end Page 3 of 77
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Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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