Pre Bid response for supply of Laptops for ... - DOITC Rajasthan
Pre Bid response for supply of Laptops for ... - DOITC Rajasthan
Pre Bid response for supply of Laptops for ... - DOITC Rajasthan
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S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Selection <strong>of</strong> Vendor <strong>for</strong> <strong>supply</strong> <strong>of</strong> <strong>Laptops</strong> throughout the State <strong>of</strong> <strong>Rajasthan</strong><br />
Rule details Query/Suggestion/clarification Response<br />
1 12 3) i Space <strong>for</strong> Help Desk We are expecting that Space provided will at free <strong>of</strong> cost, Please confirm. RISl shall provide necessary working<br />
space, furniture, electricity, internet<br />
connectivity at Free <strong>of</strong> Cost to<br />
facilitate the bidder in setting-up the<br />
Helpdesk<br />
As per amended RFP<br />
2 12 We are expecting that Electricity charges, Internet charges will be borne by<br />
RISL, Please confirm.<br />
3 12 We assume that the security <strong>for</strong> the Help Desk Setup will be provided by RISL,<br />
Please confirm.<br />
4 12 We are expecting that Other than Bench, RISL would also Provide the<br />
Working Bench, Chairs, AC, Furnishings etc. Please confirm.<br />
Yes<br />
Yes<br />
RISL will provide the working<br />
environment<br />
5 12 3) ii INR 10000 Per Seat Please clarify the basis <strong>of</strong> this calculation. To maintain 02 seats <strong>for</strong> 10 hrs. a<br />
day & 6 days a week, we require minimum 04 Persons considering the<br />
recommended Working hours/ week <strong>for</strong> an employee and Leave<br />
entitlements.<br />
As per amended RFP<br />
6 13 4) A Phase-Delivery Schedule<br />
1, B Phase-<br />
2<br />
Whether the delivery <strong>of</strong> lots is planned district wise? If It is so, please share<br />
the details and schedule.<br />
Yes. Schedule is provided in the<br />
section "Delivery Schedule". Other<br />
relevant details shall be provided to<br />
the selected bidder.
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
7 41 35.<br />
Payment<br />
Terms and<br />
Schedule<br />
Rule details Query/Suggestion/clarification Response<br />
2-Quarterly Helpdesk Reports<br />
(except <strong>for</strong> the last quarter) and 3-<br />
Final Quarter Helpdesk<br />
We have understood from this clause that<br />
First, 0.6% <strong>of</strong> our order value (<strong>for</strong> any single lot) shall be paid in advance<br />
be<strong>for</strong>e the start <strong>of</strong> first quarter.<br />
Second, 0.6% <strong>of</strong> our order value (<strong>for</strong> any single lot) shall be paid in advance<br />
be<strong>for</strong>e the start <strong>of</strong> second quarter.<br />
Third, 0.6% <strong>of</strong> our order value (<strong>for</strong> any single lot) shall be paid in advance<br />
be<strong>for</strong>e the start <strong>of</strong> third quarter.<br />
Fourth, 0.6% <strong>of</strong> our order value (<strong>for</strong> any single lot) shall be paid in advance<br />
be<strong>for</strong>e the start <strong>of</strong> fourth quarter.<br />
Remaining payment equivalent to 2.6% <strong>of</strong> the order value (<strong>for</strong> any single lot)<br />
shall be released after the completion <strong>of</strong> fourth quarter.<br />
We also understand that we shall be paid INR 20K <strong>for</strong> two persons required<br />
<strong>for</strong> helpdesk along with quarterly payment.<br />
Kindly confirm / advise.<br />
No advance payment shall be made.<br />
Read carefully point 35 (h) <strong>of</strong><br />
Payment Terms and Schedule.<br />
0.6% <strong>of</strong> the order value, subject to<br />
the sum <strong>of</strong> this amount already paid<br />
not exceeding 5% <strong>of</strong> the Order Value<br />
+ actual cost <strong>of</strong> helpdesk <strong>for</strong> the<br />
quarter shall be paid after each<br />
quarter<br />
Remaining payment <strong>of</strong> the order<br />
value (not exceeding 5% <strong>of</strong> the order<br />
value) and actual cost <strong>of</strong> the helpdesk<br />
<strong>for</strong> the final quarter shall be made<br />
after completion <strong>of</strong> final quarter<br />
8 58 Annexure<br />
10<br />
Price bid<br />
HCL requests RajCOMP to kindly elaborate on how the cost <strong>for</strong> helpdesk will<br />
be taken into consideration or accounted <strong>for</strong>, as there is no separate section<br />
to mention the helpdesk prices but as per payment terms mentioned on page<br />
35 & 36 <strong>of</strong> the RFP, helpdesk payment to be released separately.<br />
As per amended RFP Please read<br />
Section 2. A. (ii) carefully<br />
9 New Proposed Clause <strong>for</strong> Tax<br />
Change<br />
The basic rates shall REMAIN FIRM during the tenure <strong>of</strong> the contract / As per RFP<br />
extended period <strong>of</strong> contract and NO ESCALATIONS, whatsoever shall either be<br />
claimed or considered. However In case any national or state statute or any<br />
local law or regulation or by-law <strong>of</strong> any duly constituted authority is changed<br />
or comes into <strong>for</strong>ce which results in extra costs/tax in relation to the<br />
provision <strong>of</strong> the goods/ Services, the consequential effect shall be to the<br />
account <strong>of</strong> the Purchaser and the same shall be borne by the Purchaser
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
10 New Proposed Clause <strong>for</strong> Deemed<br />
Acceptance<br />
The basic rates shall REMAIN FIRM during the tenure <strong>of</strong> the contract / As per RFP<br />
extended period <strong>of</strong> contract and NO ESCALATIONS, whatsoever shall either be<br />
claimed or considered. However In case any national or state statute or any<br />
local law or regulation or by-law <strong>of</strong> any duly constituted authority is changed<br />
or comes into <strong>for</strong>ce which results in extra costs/tax in relation to the<br />
provision <strong>of</strong> the goods/ Services, the consequential effect shall be to the<br />
account <strong>of</strong> the Purchaser and the same shall be borne by the Purchaser<br />
11 22 24 Negotiations Sir, we understand the importance and urgency on this project and to<br />
increase the probability <strong>of</strong> successful implementation, may we propose to<br />
allow the interested bidders to quote <strong>for</strong> one or two lots so that chances <strong>of</strong><br />
timely implementation <strong>of</strong> this scheme can be ensured.<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
12 38 29 29) Limitation <strong>of</strong> Liability:<br />
b) the aggregate liability <strong>of</strong> the<br />
Supplier to the Purchaser, whether<br />
under the Contract, in tort, or<br />
otherwise, shall not exceed the<br />
amount specified in the Contract,<br />
provided that this limitation shall<br />
not apply to the cost <strong>of</strong> repairing or<br />
replacing defective equipment, or<br />
to any obligation <strong>of</strong> the Supplier to<br />
indemnify the Purchaser with<br />
respect to patent infringement.<br />
We request the clause to be amended. Amended clause is as follows:<br />
29) Limitation <strong>of</strong> Liability:<br />
b) the aggregate liability <strong>of</strong> the Supplier to the Purchaser, whether under the<br />
Contract, in tort, or otherwise, shall be limited to the amount actually paid by<br />
the Purchaser to the <strong>Bid</strong>der in respect <strong>of</strong> the Hardware/ Network Equipment/<br />
Services that are subject matter <strong>of</strong> a claim subject to a maximum <strong>of</strong> 10% <strong>of</strong><br />
the contract value , provided that this limitation shall not apply to the cost <strong>of</strong><br />
repairing or replacing defective equipment, or to any obligation <strong>of</strong> the<br />
Supplier to indemnify the Purchaser with respect to patent infringement.<br />
As per RFP<br />
13 40 33 c) Termination <strong>for</strong> Convenience:<br />
i. RISL, by a written Notice <strong>of</strong> at<br />
least 30 days sent to the Supplier,<br />
may terminate the Contract, in<br />
whole or in part, at any time <strong>for</strong> its<br />
convenience.<br />
We request the clause to be amended. Amended clause is as follows:<br />
c) Termination <strong>for</strong> Convenience:<br />
i. RISL, by Ninety days (90) written notice sent to the Supplier, may terminate<br />
the Contract, in whole or in part, at any time <strong>for</strong> its convenience.<br />
As per RFP<br />
14 40 33 iii. The Goods that are complete<br />
and ready <strong>for</strong> shipment within<br />
twenty-eight (28) days after the<br />
Supplier's receipt <strong>of</strong> the Notice <strong>of</strong><br />
termination shall be accepted by<br />
the Purchaser at the Contract terms<br />
and prices. For the remaining<br />
Goods, the Purchaser may elect:<br />
We request the clause to be amended. Amended clause is as follows:<br />
iii. The Goods that are complete and ready <strong>for</strong> shipment within sixty (60) days<br />
after the Supplier's receipt <strong>of</strong> the Notice <strong>of</strong> termination shall be accepted by<br />
the Purchaser at the Contract terms and prices. For the remaining Goods, the<br />
Purchaser may elect:<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
15 40 34) b Standing Committee <strong>for</strong> Settlement<br />
<strong>of</strong> Disputes<br />
We recommend the clause to be deleted as we prefer arbitration proceedings<br />
to be conducted as per Arbitration and Conciliation Act, 1996. Proposed<br />
clause is as follows:<br />
RISL and the selected <strong>Bid</strong>der shall make every ef<strong>for</strong>t to resolve amicably by<br />
direct negotiations any disagreement or dispute between them on any matter<br />
connected with the contract or in regard to the interpretation <strong>of</strong> the context<br />
there<strong>of</strong>. If, after seven (7) days from the commencement <strong>of</strong> negotiations,<br />
RISL and the selected <strong>Bid</strong>der have not been able to resolve amicably a<br />
contract dispute, such differences and disputes shall be referred, at the<br />
option <strong>of</strong> either party, to the arbitration <strong>of</strong> one single arbitrator to be<br />
mutually agreed upon and in the event <strong>of</strong> no consensus, the arbitration shall<br />
be done by three arbitrators, one to be nominated by RISL, one to be<br />
nominated by the selected <strong>Bid</strong>der and the third arbitrator shall be nominated<br />
by the two arbitrators nominated as above. The arbitration proceedings shall<br />
be in accordance with the Arbitration and Conciliation Act 1996.<br />
As per RFP<br />
16 36 26 d) Liquidated damages:<br />
b) Liquidated damages:<br />
Delay up to one fourth period <strong>of</strong> the Delay up to one fourth period <strong>of</strong> the prescribed delivery period, successful<br />
prescribed delivery period, installation & completion <strong>of</strong> work: 2.5 % <strong>of</strong> the value <strong>of</strong> undelivered Goods/<br />
successful installation & completion uninstalled work/ delayed services.<br />
<strong>of</strong> work: 2.5 %<br />
Delay exceeding one fourth but not<br />
exceeding half <strong>of</strong> the prescribed<br />
delivery period, successful<br />
installation & completion <strong>of</strong> work:<br />
5.0 %<br />
Delay exceeding half but not<br />
exceeding three fourth <strong>of</strong> the<br />
prescribed delivery period,<br />
Delay exceeding one fourth but not exceeding half <strong>of</strong> the prescribed delivery<br />
period, successful installation & completion <strong>of</strong> work: 5.0 % <strong>of</strong> the value <strong>of</strong><br />
undelivered Goods/ uninstalled work/ delayed services.<br />
Delay exceeding half but not exceeding three fourth <strong>of</strong> the prescribed<br />
delivery period, successful installation & completion <strong>of</strong> work: 7.5 % <strong>of</strong> the<br />
value <strong>of</strong> undelivered Goods/ uninstalled work/ delayed services.<br />
Delay exceeding three fourth <strong>of</strong> the prescribed delivery period, successful<br />
installation & completion <strong>of</strong> work: 10.0 % <strong>of</strong> the value <strong>of</strong> undelivered Goods/<br />
uninstalled work/ delayed services.<br />
successful installation & completion Kindly amend the LD item wise <strong>for</strong> the items only not delivered in time.<br />
<strong>of</strong> work: 7.5 %<br />
Delay exceeding three fourth <strong>of</strong> the<br />
prescribed delivery period,<br />
successful installation & completion<br />
<strong>of</strong> work: 10.0 %<br />
As per amended RFP<br />
17 18 10. e . V To adjust any dues against the firm<br />
from any other contract with RISL<br />
Kindly amend it to the "same contract only" and not from any other project<br />
as it goes against Contract Law <strong>of</strong> Government <strong>of</strong> India.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
18 17 9 Validity <strong>of</strong> <strong>Bid</strong>: 120 days Kindly amend the validity <strong>of</strong> <strong>Bid</strong>s to at least 60/90 days. As per RFP<br />
19 41 35 Payment Terms & Schedule As vendor will give PSD <strong>of</strong> 5% amount <strong>for</strong> the period <strong>of</strong> warranty, We request<br />
you to make the payment terms as 100% on Supply & installation in place <strong>of</strong><br />
95%.<br />
As per RFP<br />
20 Nil Nil New Proposed Clause: ERV Clause<br />
(Exchange Rate variation)<br />
We request you to please add Exchange Rate variation Clause or please make<br />
it a international bid where we can quote in Dollar & payment will also be<br />
made in dollar. These is very essential <strong>for</strong> meeting the challenges <strong>of</strong><br />
fluctuating dollar in the current market scenario.<br />
As per RFP<br />
21 48 Annexure<br />
: 2 A<br />
New Proposed Clause: Item No.-A<br />
Laptop : Green Peace rating 3.0 or<br />
Higher<br />
Request you to please add the Green Peace rating certificate <strong>of</strong> 3.0 or higher<br />
in the tender so as to create a healthy competition among the vendors.<br />
As per RFP<br />
22 48 Annexure<br />
: 2 A<br />
Optical Drive : DVD R/W (16X<br />
higher)<br />
This is a non standard item <strong>for</strong> Laptop as generally 8x DVD Writer comes with<br />
Laptop. Kindly amend the same.<br />
As per amended RFP<br />
23 43 37 Exit Management Vendor should not bear any cost or penalty or charge w.r.t Exit management.<br />
Buyer should bear all cost and charges. Also as per the clause number 37 B<br />
(iii) B page number 43, assets will get transferred after 3 years, which means<br />
the revenue will not get recognized <strong>for</strong> bidder <strong>for</strong> 3 years. Request you to<br />
kindly delete this clause. This is very important clause <strong>for</strong> deletion. Request<br />
you to kindly delete.<br />
As per amended RFP<br />
24 43 37 -(b) - iii Title and Risk Transfer Vendor assumes that the title <strong>of</strong> ownership <strong>of</strong> the goods supplied under this<br />
contract is passed on the customer on delivering the material to the<br />
customer. Request your confirmation on this. Without this, revenue will not<br />
get recognized<br />
25 47 Annexure-<br />
1<br />
Period <strong>of</strong> end <strong>of</strong> sale (in months) &<br />
Period <strong>of</strong> end <strong>of</strong> service & Period <strong>of</strong><br />
back to back support, updates and<br />
patches (in months)<br />
We appreciate this clause and would request you to specifically ask <strong>for</strong><br />
Manufacturer Authorization Form (MAF) from the supplier <strong>of</strong> critical<br />
components such as CPU, Mother board, Operating System, Office and<br />
antivirus application. This MAF would be submitted by all OEM.<br />
26 18 EMD Form <strong>of</strong> EMD Please provide the bid bond (BG) <strong>for</strong>mat as bid document only has PBG<br />
<strong>for</strong>mat.<br />
As per amended RFP<br />
As per RFP<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
27 48 Operating System (Latest) Please define your requirement. As per amended RFP<br />
28 22 24 (d) Negotiations In our opinion, this clause is not as per industry practices and can put a<br />
question mark on entire tender process.<br />
As per RFP<br />
Kindly reconsider your position on the same and delete the option <strong>of</strong> giving<br />
"written counter <strong>of</strong>fer" to lowest and /or other bidders.<br />
We also request department to specify the basis <strong>of</strong> this "Written Counter<br />
Offer".<br />
29 22 24 (d) Best Value <strong>Bid</strong>der Please provide the definition <strong>of</strong> "best value bidder". "best value bidder" shall be<br />
considered as the responsive and<br />
eligible <strong>Bid</strong>der who has quoted the<br />
lowest price <strong>for</strong> and selected through<br />
this tendering process.<br />
30 Per<strong>for</strong>mance Security Deposit- f(iii)<br />
to adjust any dues against the firm<br />
from any other contract with RISL.<br />
i) …. Such as severing future<br />
business relation or black listing etc.<br />
Please reconsider your position and we propose that black listing should be<br />
purely on corrupt and fraudulent practices as GF&AR.<br />
As per RFP<br />
As per RFP<br />
31 30 (b) Right to<br />
Vary<br />
Changes <strong>of</strong> <strong>Bid</strong> Quantity- If the<br />
work order is placed up to 100% in<br />
<strong>Bid</strong>der should be assigned single PO <strong>for</strong> the Final quantity with decreased or<br />
Increased <strong>of</strong> <strong>Bid</strong> quantity. And additional PO <strong>for</strong> additional quantity shall be<br />
Quantities excess <strong>of</strong> the quantities mentioned supplied subject to prevailing price quoted by the bidder.<br />
: in the bidding document, the bidder<br />
shall be bound to meet the required<br />
<strong>supply</strong><br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
32 23 26 (d) If the issuance <strong>of</strong> <strong>for</strong>mal Work<br />
Order is likely to take time, a Letter<br />
<strong>of</strong> Intent (LOI) may be sent<br />
Pursuant to this clause, please specify the start <strong>of</strong> delivery date. Would it be The start <strong>of</strong> the delivery date shall be<br />
from the date <strong>of</strong> issue <strong>of</strong> LoI or Work Order (WO) or acceptance <strong>of</strong> <strong>for</strong>mal WO from the Date <strong>of</strong> Issue <strong>of</strong> Work<br />
by vendor?<br />
Order.<br />
33 30 9 (d) Delivery - Shifting the place <strong>of</strong><br />
delivery destination:<br />
RISL/Department <strong>of</strong> Education shall<br />
be free to shift the place <strong>of</strong> delivery<br />
within the same district. The<br />
successful/ selected bidder shall<br />
provide all assistance including<br />
transportation in shifting <strong>of</strong> the<br />
delivered Items.<br />
34 33 20 ( c) ii Packing and Documents - The above<br />
<strong>Laptops</strong> shall be packed in cartons<br />
as per requirements <strong>of</strong><br />
"distribution to individual District<br />
locations / Institutions / District<br />
Education Officer’s (DEO) <strong>of</strong>fice"<br />
Please specify the number <strong>of</strong> such instances as same would affect the pricing.<br />
In-case it is difficult to specify the same at this stage, we would request<br />
department to reimburse the vendor with actual cost.<br />
Please specify the number <strong>of</strong> locations or institutions / DEO <strong>of</strong>fice be<strong>for</strong>e<br />
hand that is be<strong>for</strong>e submission <strong>of</strong> financial bid.<br />
As per RFP<br />
As per RFP<br />
Final locations shall be provided to<br />
successful bidder.<br />
35 47 Annexure-<br />
1<br />
Details <strong>of</strong> exact location <strong>for</strong> delivery<br />
at the District Headquarter shall be<br />
provided by RISL/ Department<br />
<strong>of</strong> Education, GoR to the successful<br />
bidder be<strong>for</strong>e the time <strong>of</strong> final<br />
delivery.<br />
Please specify the exact location <strong>for</strong> deliveries as this has financial<br />
implications<br />
Final locations shall be provided to<br />
successful bidder.
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
36 48 Operating<br />
System/M<br />
S Office<br />
Rule details Query/Suggestion/clarification Response<br />
Related to bid estimated price<br />
We understand from bid document that department have provisioned a<br />
budget <strong>of</strong> INR 246.00 Crores <strong>for</strong> 56000 numbers <strong>of</strong> laptops. Based on this<br />
fact, budgeted per unit price stands at INR 21964.00 including all taxes.<br />
Further, we have understood from pre-bid meeting dated 9-Jan, that<br />
Micros<strong>of</strong>t component would be costing INR 2200.00 minimum.<br />
This takes the budgeted prices <strong>for</strong> hardware to INR 19764.00 and it is not in<br />
sync. with prevalent market environment.<br />
We hereby propose department to buy MS component separately directly<br />
from MS.<br />
As per RFP<br />
37 48 Annexure<br />
: 2 A<br />
OS: MS Windows 2007 Home Basic<br />
or Windows 8, whichever is latest<br />
launched and available in India at<br />
the time <strong>of</strong> delivery (National<br />
Academic) on Shape the Future SKU<br />
<strong>of</strong>fered by Micros<strong>of</strong>t to<br />
Government <strong>of</strong> <strong>Rajasthan</strong> under<br />
MoU<br />
Please amend the OS as MS Win 7 Home Basic. Secondly please specify exact<br />
version <strong>of</strong> the OS as per the MOU signed between MS & Govt. <strong>of</strong> <strong>Rajasthan</strong>.<br />
As per amended RFP<br />
38 48 Annexure<br />
: 2 A<br />
……..SKU with MS Visio , <strong>of</strong>fered by<br />
Micros<strong>of</strong>t to Government <strong>of</strong><br />
<strong>Rajasthan</strong> under MoU<br />
We are opinion that MS Visio is a s<strong>of</strong>tware application meant <strong>for</strong> engineering<br />
students and we do not see any utility <strong>for</strong> students in Class VIII, X & XII.<br />
Further, there is no eco-system existing <strong>for</strong> getting training on this s<strong>of</strong>tware.<br />
Can you reconsider your position on this requirement and do the needful to<br />
modify technical specifications accordingly.<br />
As per RFP<br />
39 61 Annexure-<br />
12<br />
COMPONENTS OFFERED – BoM Please elaborate what is expected out <strong>of</strong> this Annexure-12 from us. Detail as required in the Annexure<br />
indicating make and mode <strong>of</strong> the<br />
laptop and reference and page<br />
number in the datasheet <strong>for</strong><br />
complying the technical<br />
specifications as specified in<br />
Annexure-2.<br />
40 9 CHAPTER<br />
3:<br />
ELIGIBILITY CRITERIA<br />
We are assuming that this as per GF&AR and Government's procurement<br />
policy. Kindly confirm.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
41 16 5 (d) The submitted Laptop Test Report<br />
shall not be dated more than two<br />
months prior to the last date <strong>of</strong><br />
submission <strong>of</strong> <strong>Bid</strong>s.<br />
As discussed during pre-bid meeting, we are expecting that test report dated<br />
four to six months prior to the last date <strong>of</strong> submission <strong>of</strong> bids can also be<br />
accepted. Please confirm.<br />
As per amended RFP<br />
42 48, 50 Processor<br />
& Qualify<br />
Bench<br />
mark<br />
In today's scenario, it is becoming difficult to specify the CPU requirement as<br />
is evident <strong>for</strong>m the discussion at pre-bid meeting.<br />
But we appreciate the ef<strong>for</strong>ts put-in by department to mention the<br />
per<strong>for</strong>mance bench marking with a score <strong>of</strong> 115 and latest generation X86<br />
dual core architecture processor. We, being one <strong>of</strong> the leading manufacturer<br />
<strong>of</strong> laptops and having India centric focus, are also <strong>of</strong> opinion that this rating is<br />
more than suitable. Your ask <strong>of</strong> ETDC / STQC certificate <strong>for</strong> the same would<br />
give all bidders a level playing field.<br />
As per RFP<br />
43 48, 50 Processor Further, as discussed during pre-bid meeting, we request you to allow each<br />
bidder to <strong>of</strong>fer two different models with these major CPU manufacturers'<br />
products with a instruction to bidders to quote only one price <strong>for</strong> both<br />
models. Please note that same would help the bidder to <strong>of</strong>fer better pricing<br />
and would also increase the competition and participation. Also note that<br />
many state government / organization / PSUs are allowing the same.<br />
As per RFP<br />
44 50 Education<br />
content<br />
*- The Education content on CD<br />
shall be provided by Department <strong>of</strong><br />
Education to RISL and the same<br />
shall be…<br />
Such educational content have to be loaded be<strong>for</strong>e pre-dispatch inspection.<br />
In case <strong>of</strong> delay by RISL / DoE <strong>of</strong> give the content to the bidder, the bidder<br />
shall not be liable <strong>for</strong> delay. Please confirm.<br />
Agreed.<br />
As per amended RFP<br />
45 41 CHAPTER<br />
6: TERMS<br />
AND<br />
CONDITIO<br />
NS OF<br />
TENDER &<br />
CONTRAC<br />
T<br />
35. c. Due Payments shall be made<br />
promptly by the purchaser,<br />
generally within sixty (60) days after<br />
submission <strong>of</strong> an invoice or request<br />
<strong>for</strong> payment by the supplier/<br />
selected bidder, and the purchaser<br />
has accepted it.<br />
35. c. Due Payments shall be made promptly by the purchaser, generally<br />
within thirty (30) days after submission <strong>of</strong> an invoice or request <strong>for</strong> payment<br />
by the supplier/ selected bidder, and the purchaser has accepted it.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
46 44 CHAPTER<br />
6: TERMS<br />
AND<br />
CONDITIO<br />
NS OF<br />
TENDER &<br />
CONTRAC<br />
T<br />
Rule details Query/Suggestion/clarification Response<br />
37. b. iii. That the products and<br />
technology delivered to<br />
Department <strong>of</strong> Education or RISL<br />
during the contract term or on<br />
expiry <strong>of</strong> the contract duration<br />
should not be sold or re-used or<br />
copied or transferred by bidder to<br />
other locations apart from the<br />
locations mentioned in the this bid<br />
document without prior written<br />
notice and approval <strong>of</strong> Department<br />
<strong>of</strong> Education or RISL. Supplied<br />
hardware, s<strong>of</strong>tware & documents<br />
etc., used by bidder <strong>for</strong> Department<br />
<strong>of</strong> Education or RISL shall be the<br />
legal properties <strong>of</strong> Department <strong>of</strong><br />
Education or RISL.<br />
We are not able to understand the context. Pls. clarify?<br />
Refers to educational content, other<br />
s<strong>of</strong>tware and documents submitted<br />
to RISL/ Department <strong>of</strong> Education as<br />
part <strong>of</strong> this contract.<br />
As per RFP<br />
47 New Proposed clause: Notwithstanding anything to the contrary contained in the Agreement, in the<br />
event <strong>of</strong> termination <strong>of</strong> the Agreement by RISL <strong>for</strong> any reason whatsoever,<br />
RISL shall pay the selected <strong>Bid</strong>der the following amounts:<br />
As per RFP<br />
48 Consequences <strong>of</strong> Termination (a) The Agreement Price, attributable to the parts <strong>of</strong> the work(s) executed<br />
including Goods / <strong>Laptops</strong> and Related Services delivered (including also the<br />
Work in Progress) by the selected <strong>Bid</strong>der up to the date <strong>of</strong> termination. In<br />
respect <strong>of</strong> capital items deployed in the project, RISL must purchase at the<br />
Written Down Value (WDV) from the selected <strong>Bid</strong>der all IT & non-IT<br />
infrastructure and the s<strong>of</strong>tware deployed. Written Down Value (WDV) shall<br />
be computed at depreciated value by applying ten per cent (10%)<br />
depreciation per annum on written down value basis, on the value <strong>of</strong> the<br />
infrastructure deployed hereunder. VAT and other taxes as applicable shall be<br />
payable by RISL on such WDV. In case RISL is unable to purchase as<br />
mentioned above, RISL must pay as Liquidated Damages on written down<br />
value <strong>of</strong> all IT & non-IT infrastructure and the s<strong>of</strong>tware deployed by applying<br />
depreciation @ fifteen per cent (15%) per annum.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
49 (b) The costs reasonably incurred by the Vendor in the ramp down /<br />
disengagement <strong>of</strong> selected <strong>Bid</strong>der’s personnel;<br />
As per RFP<br />
50 (c) Any amount to be paid by the selected <strong>Bid</strong>der to its sub-vendor’s in<br />
connection with the termination <strong>of</strong> any sub-vendor’s, including any<br />
cancellation charges;<br />
As per RFP<br />
51 (d) Costs incurred by the selected <strong>Bid</strong>der in protecting the work(s) and leaving<br />
the site in a clean and safe condition pursuant to this clause; and<br />
As per RFP<br />
52 (e) The cost <strong>of</strong> satisfying all other obligations, commitments, and claims that<br />
the selected <strong>Bid</strong>der may in good faith have undertaken with third parties in<br />
connection with the Agreement Work in progress.<br />
As per RFP<br />
53 The term “work in progress” shall include but not limited to the value <strong>of</strong><br />
Goods / <strong>Laptops</strong> meant <strong>for</strong> delivery to RISL (i) <strong>for</strong> which manufacturing<br />
process was initiated by the selected <strong>Bid</strong>der; or (ii) order was placed by the<br />
selected <strong>Bid</strong>der on its sub-vendor’s, prior to the date <strong>of</strong> termination.<br />
As per RFP<br />
54 New Proposed clause: The selected<br />
<strong>Bid</strong>der’s right to Termination<br />
By the Selected <strong>Bid</strong>der:<br />
As per RFP<br />
55 The Selected <strong>Bid</strong>der may terminate this Agreement, by not less than thirty<br />
(30) days‟ written notice to RISL, in case <strong>of</strong> the occurrence <strong>of</strong> any <strong>of</strong> the<br />
events specified in paragraphs (i) through (iv) <strong>of</strong> this Clause:<br />
As per RFP<br />
56 i. If RISL fails to pay any money due to the Selected <strong>Bid</strong>der pursuant to this<br />
Agreement within thirty (30) days after receiving written notice from the<br />
Selected <strong>Bid</strong>der that such payment is overdue.<br />
57 iii. If RSIL fails to comply with any final decision reached as a result <strong>of</strong><br />
arbitration pursuant to this Agreement.<br />
58 iv. If RSIL is in material breach <strong>of</strong> its obligations pursuant to this Agreement<br />
and has not remedied the same within <strong>for</strong>ty-five (45) days (or such longer<br />
period as the Selected <strong>Bid</strong>der may have subsequently approved in writing)<br />
following the receipt by RSIL <strong>of</strong> the Selected <strong>Bid</strong>der’s notice specifying such<br />
breach.<br />
As per RFP<br />
As per RFP<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
59 New Proposed Clause: Pro-rata<br />
reduction <strong>of</strong> Per<strong>for</strong>mance Bank<br />
Guarantee<br />
Notwithstanding anything to the contrary contained in the Agreement, the<br />
Per<strong>for</strong>mance Bank Guarantee shall be reduced pro rata by the portion <strong>of</strong> the<br />
Agreement value payable <strong>for</strong> any Good(s) that have been delivered by the<br />
selected <strong>Bid</strong>der and achieved Acceptance / Deemed Acceptance.<br />
PBG shall be 5% <strong>of</strong> the Order value<br />
60 New Proposed Clause: Change in<br />
tax<br />
61 New Proposed Clause: Interest on<br />
Delayed payment and right to<br />
suspend and terminate<br />
In case any national or state statute or any local law or regulation or by-law <strong>of</strong><br />
any duly constituted authority is changed or comes into <strong>for</strong>ce which results in<br />
extra costs/tax in relation to the provision <strong>of</strong> the Goods / Related Services,<br />
the consequential effect shall be to the account <strong>of</strong> RSIL and the same shall be<br />
borne by RSIL.<br />
RSIL shall release the payment due to the selected <strong>Bid</strong>der on or be<strong>for</strong>e the<br />
due date. Late payments shall automatically bear interest at an annual rate<br />
equal to 18% per annum compounded quarterly <strong>for</strong> the relevant delayed<br />
period, calculated from the date due until date <strong>of</strong> full payment.<br />
As per RFP<br />
As per RFP<br />
62 In the event RSIL fails to pay any amount to the selected <strong>Bid</strong>der on the due<br />
date, then and without prejudice to the exercise <strong>of</strong> any other rights or<br />
remedies which may be available to it and without incurring any penalties or<br />
liabilities, the selected <strong>Bid</strong>der shall be entitled to suspend per<strong>for</strong>mance <strong>of</strong> its<br />
obligations under the Agreement, following written notification to RSIL, until<br />
realization <strong>of</strong> full outstanding amount in respect <strong>of</strong> the Goods/ Related<br />
Services actually delivered and rendered and not paid <strong>for</strong>. In the event <strong>of</strong><br />
suspension by the selected <strong>Bid</strong>der <strong>of</strong> the Agreement, the time schedule shall<br />
be automatically extended <strong>for</strong> the actual duration <strong>of</strong> the suspension and the<br />
selected <strong>Bid</strong>der shall be reimbursed by RSIL <strong>for</strong> any damage or additional cost<br />
incurred as a result <strong>of</strong> such suspension. If suspension period exceeds two<br />
months, the selected <strong>Bid</strong>der shall have the right to terminate the Agreement.<br />
As per RFP<br />
63 24 30 Right to Vary Quantities: Right to Vary Quantities: As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
64 a.At the time the Contract is<br />
awarded, the quantity <strong>of</strong> Goods and<br />
Related Services originally specified<br />
in the bidding document may be<br />
increased or decreased but without<br />
any change in the unit prices or<br />
other terms and conditions <strong>of</strong> the<br />
bid and the bidding document.<br />
a.At the time the Contract is awarded, the quantity <strong>of</strong> Goods and Related<br />
Services originally specified in the bidding document may be increased or<br />
decreased but without any change in the unit prices or other terms and<br />
conditions <strong>of</strong> the bid and the bidding document. However, such decrease<br />
cannot exceed more than ten percent <strong>of</strong> the Contract value.<br />
As per RFP<br />
65 30 CHAPTER<br />
6: TERMS<br />
AND<br />
CONDITIO<br />
NS OF<br />
TENDER &<br />
CONTRAC<br />
T<br />
9 d.Shifting the place <strong>of</strong> delivery<br />
destination: RISL/Department <strong>of</strong><br />
Education shall be free to shift the<br />
place <strong>of</strong> delivery within the same<br />
district. The successful/ selected<br />
bidder shall provide all assistance<br />
including transportation in shifting<br />
<strong>of</strong> the delivered Items.<br />
9 d.Shifting the place <strong>of</strong> delivery destination: RISL/Department <strong>of</strong> Education<br />
shall be free to shift the place <strong>of</strong> delivery within the same district. The<br />
successful/ selected bidder shall provide all assistance including<br />
transportation in shifting <strong>of</strong> the delivered Items. The selected bidder shall be<br />
allowed to cost additionally in case RISL / Dept. <strong>of</strong> Education exercises the<br />
option to shift the place <strong>of</strong> delivery within the same district.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
66 34 CHAPTER<br />
6: TERMS<br />
AND<br />
CONDITIO<br />
NS OF<br />
TENDER &<br />
CONTRAC<br />
T<br />
Rule details Query/Suggestion/clarification Response<br />
23. c. RISL may conduct inspection<br />
<strong>for</strong> which the cost shall be borne by<br />
the RISL. RISL shall undertake the<br />
pre-delivery inspection <strong>of</strong> the<br />
<strong>Laptops</strong> in accordance to the<br />
standard procedures being followed<br />
by RISL in Quality Inspection. The<br />
inspection team shall prepare a<br />
Report specifying satisfactory<br />
operational condition <strong>of</strong> the<br />
inspected laptops, gaps identified<br />
and necessary corrective<br />
measurements required by the<br />
<strong>Bid</strong>der. If RISL takes more than 3<br />
days to conduct the <strong>Pre</strong>- Delivery<br />
Inspection, the delay beyond 3 days<br />
shall not be taken into account <strong>for</strong><br />
the purposes <strong>of</strong> imposing liquidated<br />
damages.<br />
23. c. RISL may conduct inspection <strong>for</strong> which the cost shall be borne by the<br />
RISL. RISL shall undertake the pre-delivery inspection <strong>of</strong> the <strong>Laptops</strong> in<br />
accordance to the standard procedures being followed by RISL in Quality<br />
Inspection. The inspection team shall prepare a Report specifying satisfactory<br />
operational condition <strong>of</strong> the inspected laptops, gaps identified and necessary<br />
corrective measurements required by the <strong>Bid</strong>der. If RISL takes more than 3<br />
days to conduct the <strong>Pre</strong>- Delivery Inspection, the delay beyond 3 days shall<br />
not be taken into account <strong>for</strong> the purposes <strong>of</strong> imposing liquidated damages<br />
and the lot <strong>of</strong> Goods will be considered as deemed accepted and ready <strong>for</strong><br />
delivery.<br />
As per RFP<br />
67 48 Memory Memory Please specify whether you need DDR-3 or DDR-4 RAM. Is the frequency<br />
asked is working frequency <strong>for</strong> the RAM. Kindly confirm<br />
As per RFP<br />
68 24 28 -<br />
Conflict <strong>of</strong><br />
interest<br />
Conflict <strong>of</strong> Interest<br />
We are assuming that definition <strong>of</strong> "party' is the bidding company (bidder)<br />
itself and all its subsidiaries. Kindly confirm.<br />
As per RFP<br />
69 9 Point 1 Eligibility Criteria We request you to please allow channel partner with one <strong>Bid</strong>der one OEM<br />
policy.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
70<br />
9<br />
RFP Rule<br />
no.<br />
Chapter 3:<br />
Eligibility<br />
Criteria:<br />
Laptop<br />
Sales in<br />
India<br />
Rule details Query/Suggestion/clarification Response<br />
The <strong>Bid</strong>der should have sold<br />
minimum 50000 (Fifty Thousand<br />
only) <strong>Laptops</strong> in India each year<br />
during the last three financial year<br />
i.e. 2009-2010, 2010-2011 and<br />
2011-2012<br />
Request <strong>for</strong> change the clause to total <strong>of</strong> 1.5 Lakhs unit in last 3 calendar<br />
years instead f existing clause “The <strong>Bid</strong>der should have sold minimum <strong>of</strong> 1.5<br />
Lakh notebooks in India in last 3 calendar years i.e. from 1st January 2010 to<br />
31st December 2012”<br />
As per amended RFP<br />
71<br />
11<br />
Comprehe<br />
nsive<br />
OEM<br />
Warranty<br />
and<br />
support<br />
services<br />
Provide comprehensive OEM<br />
warranty and support services<br />
through the designated Support<br />
Service Centres available at all the<br />
33 Districts<br />
Since the warranty has to be provided onsite, request you to remove clause As per amended RFP<br />
<strong>of</strong> having service centres at all 33 districts. Vendors cannot have 33 service<br />
centres / franchisees <strong>for</strong> services, since it is impossible to manage these many<br />
franchisees in the state and their are certain criteria <strong>for</strong> selecting a service<br />
franchisee. Vendors can have maximum <strong>of</strong> 2-3 service centres whose<br />
engineers are spread across the state <strong>for</strong> manage services <strong>of</strong> machines. These<br />
engineers does not have <strong>of</strong>fices, but they operate out <strong>of</strong> these regions. Hence<br />
request you to kindly change the clause to have engineers at all locations with<br />
engineer contact details. Vendors can be monitored on SLA, as per RFP.<br />
Current clause is not practically possible. Request honorable committee<br />
members to consider this suggestion.<br />
72<br />
12<br />
Help Desk<br />
Setup:<br />
Pay Rs. 10000/- per seat per month<br />
and the cost <strong>of</strong> taking connection<br />
<strong>for</strong> Toll-Free number as well as the<br />
recurring rent and call charges <strong>for</strong><br />
the Toll-Free numbers<br />
The working hours specified cannot be maintained by 2 help desk executives.<br />
As per working hours, atleast 4 resources has to be deployed to meet. Hence<br />
request to confirm the same.<br />
As per amended RFP<br />
73<br />
18<br />
EMD<br />
To adjust any dues against the firm<br />
from any other contract with RISL.<br />
1. We request honorable committee members <strong>for</strong> deleting this clause. Due<br />
adjustment should be specific to the project, but not to be from some other<br />
security deposit or dues. One project should not be linked to other one.<br />
2. Also pls allow us to submit EMD in the <strong>for</strong>m <strong>of</strong> <strong>Bid</strong> Boud BG. PBG is<br />
specifically <strong>for</strong> per<strong>for</strong>mance. Also allow us to submit the bid bound BG in<br />
bank <strong>for</strong>mat.<br />
1. As per RFP<br />
2. As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
74<br />
18<br />
75<br />
21<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
EMD Refer RFP In case <strong>of</strong> any <strong>for</strong>tfieght, we request you to kindly give atleast 30 days notice<br />
to the vendor.<br />
Taxes<br />
The evaluation shall include all<br />
costs and all taxes and duties<br />
applicable to the bidder as per law<br />
<strong>of</strong><br />
the Central/ State Government/<br />
Local Authorities<br />
We request you to allow us to quote the prices, <strong>for</strong> statutory levies, at extra.<br />
Any increase or decrease in price due to changes in statutory levies like<br />
excise, VAT, customs etc, will be duly passed on to the customer<br />
Request to Insert the below clauses :<br />
Any new levy <strong>of</strong> any tax, duty or cess etc will be passed over to the<br />
department.<br />
As per RFP<br />
As per RFP<br />
Please refer clause "<strong>Bid</strong> Prices" and<br />
"Taxes and duties" as menioned in<br />
the RFP<br />
76<br />
24<br />
Changes<br />
<strong>of</strong> <strong>Bid</strong><br />
Quantity<br />
Refer RFP<br />
Prices are quoted with respect to the quantity, hence request to cap<br />
increase/ decrease <strong>of</strong> qty ordered, max upto 10% and only after the<br />
concurrence <strong>of</strong> the seller. This clause badly impacts the overall commercials.<br />
As per RFP<br />
77<br />
78<br />
79<br />
25<br />
25<br />
29<br />
Reservatio<br />
n <strong>of</strong><br />
Rights<br />
Monitorin<br />
g <strong>of</strong><br />
Contract<br />
Delivery<br />
and<br />
Installatio<br />
n<br />
Refer RFP Pls delete As per RFP<br />
Refer RFP Pls delete As per RFP<br />
The contract <strong>for</strong> the <strong>supply</strong> can be<br />
repudiated at any time by the<br />
purchase <strong>of</strong>ficer, if the supplies<br />
are not made to his satisfaction<br />
after giving an opportunity to the<br />
bidder <strong>of</strong> being heard and<br />
recording the reasons <strong>for</strong><br />
repudiation.<br />
We request honorable committee members <strong>for</strong> change in this clause. Any<br />
repudiation should be done only after providing <strong>for</strong> a notice period <strong>of</strong> 30 days<br />
to cure the default<br />
As per RFP<br />
80<br />
30<br />
Per<strong>for</strong>ma<br />
nce<br />
Security<br />
Deposit<br />
f(iii) to adjust any dues against the<br />
firm from any other contract with<br />
RISL.<br />
i) …. Such as severing future<br />
business relation or black listing etc.<br />
Blacklisting should be purely on corrupt and fraudulent practices, as asked in<br />
this bid. In case <strong>of</strong> default, department can <strong>for</strong>feited the EMD specific to this<br />
project, but not blacklist. Blacklisting impacts the overall company throughout<br />
nationally.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
81<br />
30<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
PSD Refer RFP We request honorable committee members <strong>for</strong> change <strong>for</strong>1: Pls delete - "To<br />
adjust any dues against the firm from any other contract with RISL."<br />
2: Any <strong>for</strong>feiture should be done only after providing <strong>for</strong> a notice period <strong>of</strong> 30<br />
days to cure the default.<br />
3: Pls delete - "Forfeiture <strong>of</strong> EMD/PSD shall be without prejudice to any other<br />
right <strong>of</strong> RISL to claim any damages as admissible under the law as well as to<br />
take such action against the Supplier/ Selected <strong>Bid</strong>der such as severing future<br />
business relation or black listing, etc".<br />
As per RFP<br />
82<br />
32<br />
Subcontra<br />
ct<br />
Refer RFP<br />
Maintenance <strong>of</strong> services through service franchisee or authorized partner<br />
should not be considered as sub contracting. Please confirm, if our<br />
understanding is correct.<br />
As per RFP<br />
83<br />
32<br />
Insurance a.The Goods supplied under the<br />
Contract shall be fully insured<br />
against loss by theft, destruction or<br />
damage incidental to manufacture<br />
or acquisition, transportation,<br />
storage, fire, flood, under exposure<br />
to weather and delivery at the<br />
designates project locations, in<br />
accordance with the applicable<br />
terms. The insurance charges will<br />
be borne by the supplier and<br />
Purchaser will not be required to<br />
pay such charges if incurred.<br />
Insurance required till when? Pls clarify. We understand that it is till delivery.<br />
Pls confirm.<br />
As per RFP<br />
84<br />
34<br />
Insurance Refer RFP<br />
Pls confirm <strong>for</strong> transit insurance upto delivery. Once the delivery challan is<br />
signed insurance will end and ownership will get transferred to department.<br />
As per RFP<br />
Please read the clause 21 (Insurance )<br />
carefully.
S. No RFP<br />
Page<br />
No.<br />
85<br />
86<br />
35<br />
38<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
LD Refer RFP 1. We would request the customer to modify this as "LD/ penalty <strong>for</strong> delay<br />
shall be levied at 0.5% per week <strong>for</strong> the late delivery/ undelivered portion <strong>of</strong><br />
the equipment with a maximum <strong>of</strong> 5% <strong>of</strong> the late delivery / undelivered<br />
portion <strong>of</strong> the equipment value.<br />
2. Not withstanding anything contained in this tender the maximum LD/<br />
Penalty should be capped @ 5 % cost <strong>of</strong> the undelivered/delayed delivered<br />
portion <strong>of</strong> the material.<br />
Limitation<br />
<strong>of</strong> Liability<br />
AS per draft<br />
Request <strong>for</strong> change in language to "Vendor shall not be liable <strong>for</strong> any<br />
indirect, punitive, consequential or incidental loss, damage, claims, liabilities,<br />
charges, costs, expense or injury, including, without limitation, loss <strong>of</strong> use,<br />
data, revenue, pr<strong>of</strong>its, business interruption, and loss <strong>of</strong> income or pr<strong>of</strong>its,<br />
that may arise out <strong>of</strong> or result from this Agreement, irrespective <strong>of</strong> whether it<br />
had an advance notice <strong>of</strong> the possibility <strong>of</strong> any such damages. The aggregate<br />
liability <strong>of</strong> Vendor under this Agreement, regardless <strong>of</strong> the <strong>for</strong>m <strong>of</strong> the claim,<br />
shall not exceed the: (i) order value in case <strong>of</strong> products; (ii) fees received by<br />
Vendor under this Agreement during the six months preceding the date <strong>of</strong><br />
such claim, in case <strong>of</strong> services.<br />
As per RFP<br />
As per RFP<br />
Vendor’s failure to per<strong>for</strong>m its contractual responsibilities, to per<strong>for</strong>m the<br />
services, or to meet agreed service levels shall be excused if and to the extent<br />
Vendor’s non-per<strong>for</strong>mance is caused by Customer’s omission to act, delay,<br />
wrongful action, failure to provide inputs, or failure to per<strong>for</strong>m its obligations<br />
under this Agreement."<br />
87<br />
39<br />
Terminati<br />
on <strong>for</strong><br />
Default<br />
AS per draft<br />
The Purchaser, without prejudice to any other remedy <strong>for</strong> breach <strong>of</strong> the<br />
Agreement, by written notice <strong>of</strong> 30 days <strong>of</strong> default sent to the Supplier, may<br />
terminate this Agreement in whole or in part:<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
88<br />
39<br />
RFP Rule<br />
no.<br />
Change<br />
Orders<br />
Rule details Query/Suggestion/clarification Response<br />
Refer RFP<br />
We request <strong>for</strong> change in clause to 1: Any change order and amendment can<br />
be done only on mutual basis. Further vendor should have the right <strong>of</strong> refusal<br />
without incurring any liability <strong>for</strong> <strong>for</strong>feiture <strong>of</strong> EMD/PBG or incurring any<br />
penalty/charge.<br />
2: Price <strong>for</strong> any change order to be mutually agreed on equitable basis.<br />
3: pls delete - "Prices to be charged by the supplier/ selected bidder <strong>for</strong> any<br />
related services that might be needed<br />
but which were not included in the Contract shall be agreed upon in advance<br />
by the parties and shall not exceed the prevailing rates charged to other<br />
parties by the supplier/ selected bidder <strong>for</strong> similar services."<br />
As per RFP<br />
89<br />
40<br />
Settlemen<br />
t <strong>of</strong><br />
Disputes<br />
AS per draft<br />
Any disputes shall be first resolved amicably by discussion between the As per RFP<br />
Vendor and Customer, failing which the same shall be referred to and shall be<br />
settled by binding arbitration conducted by a sole arbitrator jointly appointed<br />
by both parties and governed by the Arbitration and Conciliation Act, 1996.<br />
90<br />
41<br />
Payment<br />
Term<br />
Refer RFP<br />
We request <strong>for</strong> change in payment term. We are anyway submitting security<br />
<strong>for</strong> the purpose <strong>of</strong> SLA monitoring. Pls change the clause to - 90% on delivery<br />
and 10% on installation and submission <strong>of</strong> bank guarantee <strong>for</strong> 10% <strong>of</strong><br />
contract value.<br />
In case where site is not ready or any default because <strong>of</strong> buyer, full 100%<br />
payment has to be released within 30 days <strong>of</strong> delivery <strong>of</strong> goods to site.<br />
Full payment has to be made within 30 days <strong>of</strong> submission <strong>of</strong> invoice., Else<br />
penal charges <strong>of</strong> 1% pm or part there<strong>of</strong> will be levied.<br />
As per RFP<br />
91<br />
SLA and<br />
Penalty<br />
Please confirm that the penalty will be caped to maximum <strong>of</strong> 5% <strong>of</strong> total<br />
contract value.<br />
As per amended RFP<br />
42
S. No RFP<br />
Page<br />
No.<br />
92<br />
43<br />
RFP Rule<br />
no.<br />
Title and<br />
Risk<br />
Transfer<br />
Rule details Query/Suggestion/clarification Response<br />
All title <strong>of</strong> the assets to be<br />
transferred to Department <strong>of</strong><br />
Education or RISL or its<br />
nominated agencies pursuant to<br />
clause(s) above shall be transferred<br />
on the last day <strong>of</strong><br />
the exit management period<br />
Vendor assumes that the title <strong>of</strong> ownership <strong>of</strong> the goods supplied under this<br />
contract is passed on the customer on delivering the material to the<br />
customer. Request your confirmation on this. Without this, revenue will not<br />
get recognized.<br />
As per amended RFP<br />
93<br />
43<br />
Exit<br />
Managem<br />
ent<br />
Refer RFP<br />
Vendor should not bear any cost or penalty or charge w.r.t Exit management.<br />
Buyer should bear all cost and charges. Also as per the clause number 37 B<br />
(iii) B page number 43, assets will get transferred after 3 years, which means<br />
the revenue will not get recognized <strong>for</strong> bidder <strong>for</strong> 3 years. Request you to<br />
kindly delete this clause. This is very important clause <strong>for</strong> deletion. Request<br />
you to kindly delete.<br />
As per amended RFP<br />
94<br />
48<br />
Laptop<br />
Processor<br />
Latest generation X86, Dual Core<br />
(Intel Pentium/AMD Processor with<br />
processor Speed <strong>of</strong> 2.0 GHZ or<br />
higher with 2MB cache)<br />
Request you to kindly remove Pentium as a sub brand from the processor<br />
required from Intel, as the per<strong>for</strong>mance is being bench marked by the<br />
SYSmark rating mentioned in the tender document. Hence pls change the<br />
processor to "X86 dual core architecture " to avoid any confusion in plat<strong>for</strong>m<br />
available."<br />
As per RFP<br />
95<br />
Bill <strong>of</strong><br />
Material<br />
We request department to please clarify what is meant the Period <strong>of</strong> end <strong>of</strong><br />
Service as it is mentioned to be 24 months where as the warranty is 12<br />
months<br />
End <strong>of</strong> service is the period <strong>for</strong> which<br />
the OEM supports the product in<br />
terms <strong>of</strong> repair, spare parts etc.<br />
47<br />
Warranty shall be provided by the<br />
bidder <strong>for</strong> 1 year however OEM shall<br />
support the product <strong>for</strong> next 24<br />
months<br />
96<br />
49<br />
Technical<br />
Specificati<br />
on<br />
Optical Drive<br />
Please change the speed <strong>of</strong> the DVRW to 8x as that is the speed that we get in<br />
case <strong>of</strong> Slim DVDRW which are used in notebooks<br />
As per amended RFP<br />
97<br />
49<br />
Technical<br />
Specificati<br />
on<br />
AC Power Adapter<br />
Request you to change the same to 110-240V as that is the industry standard,<br />
however the same would be tested to operate within the given range <strong>of</strong> 110-<br />
250V<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
98<br />
49<br />
RFP Rule<br />
no.<br />
Technical<br />
Specificati<br />
on<br />
Rule details Query/Suggestion/clarification Response<br />
Battery Type<br />
Request you to change the battery back-up required to 3 hours as that a<br />
47Whr battery given in standard test conditions.<br />
As per RFP<br />
99<br />
50<br />
Technical<br />
Specificati<br />
on<br />
Qualifying Benchmark Please confirm whether the test score has to be given with Windows 7<br />
Pr<strong>of</strong>essional which is generally the case or Windows 7 Home Basic which is<br />
the OS been given along with the machine, this is currently not clear as the<br />
requirement mentions that the score should be <strong>of</strong> the machine been<br />
supplied.<br />
As per amended RFP<br />
100<br />
24-25<br />
Signing <strong>of</strong><br />
Contract<br />
We request committee member to consider that Contract to be on mutually<br />
accepted terms and conditions. Wipro needs to have an option to accept/<br />
reject applicable T&Cs.<br />
As per RFP<br />
101<br />
31-32<br />
Confidenti<br />
al<br />
In<strong>for</strong>mati<br />
on<br />
Notwithstanding anything contained to the contrary herein, Wipro may share<br />
Contract/engagement/ project details and relevant documentation to its<br />
customers/ prospective customers solely <strong>for</strong> the purpose <strong>of</strong> and with the<br />
intent to evidence and support its experience earned under this Contract.<br />
Confidentiality obligations to survive <strong>for</strong> a period <strong>of</strong> 3 years post disclosure <strong>of</strong><br />
any confidential in<strong>for</strong>mation.<br />
As per RFP<br />
102 Risk<br />
Purchase<br />
If Wipro, having been notified, fails to remedy the defect(s)/delays within<br />
thirty (30) days from date <strong>of</strong> receipt <strong>of</strong> notice <strong>of</strong> breach by Client and the<br />
defect becomes irremediable at Wipro's end, the Client may procure<br />
substitute goods/services from any third party and require Wipro to<br />
reimburse the Client <strong>for</strong> any additional costs incurred in procuring such<br />
goods/services from a third party up to a maximum incremental charges not<br />
exceeding 10% (Ten Percent) <strong>of</strong> the amount paid or payable if the<br />
goods/services are procured from Wipro. Risk Purchase only in case <strong>of</strong> full<br />
partial termination. This claim shall be payable if the Parties have failed to<br />
reach a resolution as per the dispute resolution process as agreed upon.<br />
As per RFP<br />
103 Sample Do we need to submit a sample <strong>of</strong> the machine been supplied to RISL or not,<br />
also clarify if a sample is required then what is the no. to be submitted.<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
104 Site Not<br />
Ready<br />
Rule details Query/Suggestion/clarification Response<br />
Wipro assumes that the sites shall be kept ready <strong>for</strong> installations and<br />
acceptance well be<strong>for</strong>e deliveries. However, in case the installation/<br />
acceptance gets delayed beyond 15 days <strong>of</strong> delivery, due to sites not ready or<br />
any other reason attributable to the customer, the equipment shall be<br />
deemed to have been installed and commissioned <strong>for</strong> the purpose <strong>of</strong><br />
payment, warranty, title transfer or any other related clause.<br />
As per RFP<br />
105 Deemed<br />
Acceptanc<br />
e<br />
Deliverables will be deemed to be fully and finally accepted by Client in the<br />
event Client has not submitted a Acceptance certificate within 15 days from<br />
the date <strong>of</strong> installation/commissioning or when Client uses the Deliverable in<br />
its business, whichever occurs first<br />
As per RFP<br />
106 Pass<br />
Through<br />
Warranty<br />
Since Wipro is acting as a reseller <strong>of</strong> completed goods, Wipro shall “passthrough”<br />
any warranties and indemnities received from the manufacturer or<br />
licensor <strong>of</strong> such goods and, to the extent, granted by such manufacturer or<br />
licensor, Customer shall be the beneficiary <strong>of</strong> such manufacturer’s or<br />
licensor’s warranties and indemnities with respect to the products. Further, it<br />
is clarified that Wipro shall not provide any additional warranties and<br />
indemnities with respect to the products.<br />
As per RFP<br />
107 Saving<br />
clause<br />
Wipro may terminate this Agreement and/or any work order immediately As per RFP<br />
upon written notice to the other party, in the event the other Party commits<br />
a material breach <strong>of</strong> the Agreement and/or Purchase Order and fails to cure<br />
such default within thirty (30) days after receipt <strong>of</strong> such notice. Customer<br />
shall be responsible <strong>for</strong> payment <strong>of</strong> Services, Equipment and S<strong>of</strong>tware already<br />
provided by Wipro but not yet invoiced. There shall be no charges <strong>for</strong><br />
termination <strong>of</strong> orders or <strong>for</strong> Services not yet provided and Wipro shall not be<br />
held liable <strong>for</strong> the same.<br />
108 Dispute<br />
Resolutio<br />
n<br />
This Agreement shall be governed by laws in <strong>for</strong>ce in India. In the event <strong>of</strong><br />
any dispute arising out <strong>of</strong> this Agreement the same shall be settled by binding<br />
arbitration conducted by a sole arbitrator jointly appointed by both parties<br />
and governed by the Arbitration and Conciliation Act, 1996. The language <strong>of</strong><br />
the arbitration proceedings shall be English.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
109 Splitting<br />
<strong>of</strong> order<br />
Rule details Query/Suggestion/clarification Response<br />
Request <strong>for</strong> addition<br />
We highly recommend that the deal should be splitted between 3 bidders i.e.<br />
L1 / L2 and L3 at the ratio 40% to L1, 30 % to L2 and 30% to L3, who ever<br />
matches the L1 prices. Since the quantity is large, this will be beneficial to<br />
department / Government and vendor. In case L2 bidder does not agrees to<br />
match the price, deal can be splitted between L1 & L3 (in case L3 agrees). In<br />
case L2 and L3 does not agree, L1 alone has to <strong>supply</strong>. Request to consider<br />
this clause.<br />
As per amended RFP<br />
110 End <strong>of</strong><br />
Sale / End<br />
<strong>of</strong> Life<br />
Request <strong>for</strong> addition<br />
Similarly as asked by SI to quote <strong>for</strong> models, which are not EOS and EOL, we<br />
request you to kindly specify in bid that the Processor and Motherboard <strong>for</strong><br />
the supplied items also should not be declared EOS / EOL. Since the model<br />
numbers <strong>of</strong> any machine are governed by these 2 items, this will help in<br />
bringing clarity.<br />
As per RFP<br />
111<br />
112<br />
16<br />
16<br />
STQC /<br />
ETDC /<br />
ERTL<br />
testing<br />
Request <strong>for</strong> clarify Request you to kindly confirm the testing to be undertake by ETDC / STQC /<br />
ERTL? Please clarify in detail to avoid ambiguity<br />
It shall be in accordance with the As per our understanding the said ISO certification is not <strong>for</strong> IT. Request you<br />
Indian Standards - 14896:2001 as to kindly look in to the same and confirm.<br />
amended from time to time and<br />
also with the Technical Specification<br />
as specified in Annexure-2 and be<br />
done by any one<br />
<strong>of</strong> the below mentioned Testing<br />
Agencies<br />
Yes. As per RFP<br />
As per amended RFP<br />
113 Page No<br />
9<br />
Laptop<br />
Sales in<br />
India<br />
Certification <strong>of</strong> IDC / Gartner<br />
Laptop OEM will be in Top 5 IDC/Gartner list in the Calendar Year 2012 / last<br />
four quarter put together<br />
As per RFP<br />
114 Page No<br />
14<br />
B) Payments to the bidder, after<br />
Payment successful completion <strong>of</strong> the target<br />
Terms and milestones<br />
Schedule<br />
Payment should be centralized & from RajCOMP on submission <strong>of</strong> complete<br />
documents asked in RFP<br />
As per RFP.<br />
The payments after completing the<br />
required <strong>for</strong>malities shall be made by<br />
RISL.
S. No RFP<br />
Page<br />
No.<br />
115 Page No<br />
16, point<br />
d<br />
RFP Rule<br />
no.<br />
ERTL/ETD<br />
C/STQC<br />
Test<br />
Report<br />
Rule details Query/Suggestion/clarification Response<br />
The <strong>Bid</strong>ders shall submit Laptop test<br />
report <strong>for</strong> the proposed Laptop<br />
model<br />
We request RajCOMP to allow bidders to submit ERTL/ETDC/STQC test report<br />
obtained in last 5 months . This is to avoid duplication <strong>of</strong> work as<br />
ERTL/ETDC/STQC testing is time consuming and takes almost a month to<br />
complete the entire activity.<br />
As per amended RFP<br />
116 Page No<br />
19<br />
15.Selecti<br />
on<br />
method:<br />
The selection method is Least Cost<br />
Based Selection (LCBS or L1).<br />
Because <strong>of</strong> tight delivery schedule we request RajCOMP to allow bidder to<br />
quote <strong>for</strong> one or two slots .This will help RajCOMP <strong>for</strong> smooth execution &<br />
fast delivery <strong>of</strong> entire One lakh twelve thousand laptops required by<br />
Government <strong>of</strong> <strong>Rajasthan</strong>. To ensure smooth and timely execution the order<br />
may be shared among L1,L2, L3 bidder at 40%,30%,30% ratio respectively.<br />
As per amended RFP<br />
117 Page No<br />
48<br />
Operating<br />
System<br />
Win 7 Flavour <strong>of</strong> Windows7/Windows 8 should be allowed <strong>for</strong> <strong>supply</strong> with <strong>Laptops</strong> As per amended RFP<br />
118 Page No<br />
50<br />
Qualifying<br />
benchmar<br />
k with<br />
score<br />
BAPCO SysMark 2007 overall score<br />
<strong>of</strong> 115 or Higher <strong>for</strong> the supplied<br />
system. The bidder has to provide<br />
per<strong>for</strong>mance certificate <strong>of</strong> the<br />
system from ETDC / STQC.<br />
Kindly specify Win 7 / Win 8 <strong>for</strong> testing Report<br />
As per amended RFP<br />
119 Annexur<br />
e-2<br />
120 Annexur<br />
e-2<br />
Technical<br />
Specificati<br />
on<br />
Technical<br />
Specificati<br />
on<br />
Qualifying Benchmark with Score<br />
Graphics Card<br />
We would like to request if BAPCO SysMark 2007 score can be replaced by<br />
other third party benchmark like Passmark (64 Bit) CPU score as AMD ceases<br />
to be a part <strong>of</strong> BAPCO Consortium<br />
AMD would like to emphasize the importance <strong>of</strong> graphics in today's era <strong>of</strong><br />
visual computing and processor must support direct X11 or higher<br />
As per RFP<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
121 57<br />
55<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
Annexure- We agree to all the terms &<br />
9 conditions as mentioned in the<br />
Annexure- bidding document and submit that<br />
7 we have not submitted any<br />
deviations in this regard.<br />
1) HP requests that deviations to the tender terms & conditions be allowed.<br />
Upon down selection <strong>of</strong> vendor, both parties can enter into a definitive and<br />
mutually agreed contract.<br />
As per RFP<br />
Also, I/ we have thoroughly read<br />
the tender/ bidding document and<br />
by signing this certificate, we<br />
hereby submit our token <strong>of</strong><br />
acceptance to all the tender terms<br />
& conditions without any<br />
deviations.<br />
122 10 4 * Testing by STQC / ETDC / ERTL (by<br />
<strong>Bid</strong>der)<br />
* 100% Quality inspection and<br />
testing (Internal by Vendor)<br />
* <strong>Pre</strong>-dispatch Inspection by RSIL - 3<br />
days<br />
* Sample inspection by Third Party<br />
Agency (TPA) - 7 days<br />
* <strong>Pre</strong>loaded educational content -<br />
The s<strong>of</strong>t copy <strong>of</strong> the educational<br />
content shall be provided by RISL /<br />
Department <strong>of</strong> Education be<strong>for</strong>e<br />
signing <strong>of</strong> the Agreement.<br />
* Delivery 1,12,000 <strong>Laptops</strong> in 33<br />
Districts in 2 phases<br />
* Post-delivery Inspection - by RISL<br />
with DoIT&C and Department <strong>of</strong><br />
Education<br />
* Warranty - 12 months (including<br />
service center and helpdesk)<br />
1) Will the orders <strong>for</strong> the different lots be released separately or entire<br />
quantity will be released in a single order?<br />
2) Kindly confirm if the Billing will be done to "Govt <strong>of</strong> <strong>Rajasthan</strong>" or to<br />
"RajCOMP Info Services Limited"?<br />
3) The tender specifies three type <strong>of</strong> inspections - a) <strong>Pre</strong>-dispatch inspection<br />
by RSIL, b) <strong>Pre</strong>-dispatch Inspection by Third Party Agency, and c) Post<br />
Dispatch Inspection by RSIL & DOE. Please clarify if all the three inspections<br />
will be applicable to this order.<br />
4) Kindly confirm that the scope <strong>of</strong> vendor will be limited to only delivery and<br />
will not include installation/commissioning.<br />
5) Kindly confirm that the delivery will be done at District Headquarter level<br />
only. Who will be the authority to sign the Delivery Challan at all locations?<br />
6) We assume that signing <strong>of</strong> the "Delivery Challan" (Annexure-14), will<br />
constitute the final acceptance <strong>of</strong> the product. Kindly confirm!<br />
7) The document requirement <strong>for</strong> 95% payments includes the "Post Delivery<br />
Inspection report". Please clarify where and when this inspection will be<br />
done. Who will the the authority to conduct the Inspection? What will be the<br />
report <strong>for</strong>mat? What will be the maximum timelines to complete inspection?<br />
8) Kindly confirm that 'Help Desk' requirement will be <strong>for</strong> Warranty period<br />
only.<br />
9) Also, a Statement <strong>of</strong> Work to be mutually discussed and agreed needs to<br />
be drawn up and executed between the parties which will supersede the RFP.<br />
1. As per amended RFP.<br />
2. Yes billing will be done to RISL<br />
3. Yes . All 3 types <strong>of</strong> inspection shall<br />
be applicable<br />
4. Scope includes installation <strong>of</strong><br />
preloaded S<strong>of</strong>tware including<br />
Operating System, Office Suite,<br />
Antivirus, Education Content given by<br />
RISL/ Department <strong>of</strong> Education and<br />
Other s<strong>of</strong>tware as directed by RISL/<br />
Department <strong>of</strong> education<br />
5. Delivery Location shall be at the 33<br />
District headquarters in the State <strong>of</strong><br />
<strong>Rajasthan</strong><br />
6. Final acceptance shall be subject to<br />
Delivery <strong>of</strong> laptop, completion <strong>of</strong> post<br />
delivery inspection and submission <strong>of</strong><br />
documents given in Payment terms<br />
and schedule<br />
7. Post Delivery inspection may be<br />
conducted at district headquarter or<br />
at Jaipur.<br />
8.Yes helpdesk shall be <strong>for</strong> warranty<br />
period.<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
123 13 4 * Consignee will be concerned<br />
District Education Officer or<br />
Authorized Representative from<br />
DoE, GoR or RISL at District<br />
location. Delivery challan in<br />
customer <strong>for</strong>mat (ANNEXURE-14).<br />
* Details <strong>of</strong> exact location <strong>for</strong><br />
delivery at the District Headquarter<br />
shall be provided by RISL/<br />
Department <strong>of</strong> Education, GoR to<br />
the successful bidder be<strong>for</strong>e the<br />
time <strong>of</strong> final delivery.<br />
* Phase - 1 (scheme <strong>for</strong> 2012-13):<br />
- Lot 1: 28000 within 45 Days from<br />
the Date <strong>of</strong> Work Order<br />
- Lot 2: 28000 within 60 Days from<br />
the Date <strong>of</strong> Work Order<br />
* Phase - 1 (scheme <strong>for</strong> 2013-14):<br />
- Lot 3: 36000 within 90 Days from<br />
the Date <strong>of</strong> Work Order<br />
- Lot 4: 20000 within 120 Days from<br />
the Date <strong>of</strong> Work Order<br />
1) Considering the large volume <strong>of</strong> materials involved, we request <strong>for</strong> an<br />
extension <strong>of</strong> delivery period, as mentioned below:<br />
* Phase - 1 (scheme <strong>for</strong> 2012-13):<br />
- Lot 1: 28000 within 75 Days from the Date <strong>of</strong> Work Order acceptance<br />
- Lot 2: 28000 within 105 Days from the Date <strong>of</strong> WO acceptance<br />
* Phase - 1 (scheme <strong>for</strong> 2013-14):<br />
- Lot 3: 36000 within 120 Days from the Date <strong>of</strong> WO acceptance<br />
- Lot 4: 20000 within 150 Days from the Date <strong>of</strong> WO acceptance<br />
2) HP requests that the entire period required <strong>for</strong> pre-dispatch inspections<br />
(7+10 days) should be excluded from Delivery TAT, <strong>for</strong> calculation <strong>of</strong> any LD.<br />
Delivery period will be applicable from date <strong>of</strong> receipt <strong>of</strong> consignee details,<br />
road permit where applicable, and date <strong>of</strong> acceptance <strong>of</strong> Work Order by<br />
Vendor.<br />
5) Customer will need to provide the road permit required <strong>for</strong> delivery <strong>of</strong><br />
materials. If road permit is not provided, customer will need to provide<br />
required declaration and the Entry tax applicable will be charged at actual to<br />
customer on submission <strong>of</strong> pro<strong>of</strong> <strong>of</strong> payment. Kindly help to give your<br />
acceptance on the same.<br />
As per amended RFP<br />
124 56 Annexure-<br />
8<br />
UNDERTAKING ON AUTHENTICITY<br />
OF COMPUTER EQUIPMENTS<br />
1) Suitable changes to the Undertaking <strong>of</strong> Authenticity is requested to be<br />
made at the time <strong>of</strong> bid submission<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
125 11 Chapter 4 * 12 Months from the date <strong>of</strong><br />
acceptance <strong>of</strong> the delivery<br />
* Comprehensive and Carrying<br />
warranty including battery and<br />
adaptor.<br />
* SLA: T+7 - no penalty; > T+7 - Rs<br />
100/- per day; > T+90 - Remedial<br />
action by RSIL.<br />
* Applicable penalties shall be<br />
calculated on Quarterly basis. The<br />
total Penalty in each phase shall not<br />
exceed 5% <strong>of</strong> the total value <strong>of</strong> the<br />
Order. Default beyond 5% will be<br />
deemed to be an event <strong>for</strong><br />
termination on default.<br />
* Warranty on supplied s<strong>of</strong>tware<br />
media should be atleast 90 days.<br />
* Service centre in 33 Districts <strong>of</strong><br />
<strong>Rajasthan</strong> - run by <strong>Bid</strong>der /<br />
Franchise / authorized distributors /<br />
dealers / authorized local partner <strong>of</strong><br />
bidder OR undertaking to establish<br />
in all 33 Districts within 30 days<br />
from Date <strong>of</strong> Work Order and<br />
be<strong>for</strong>e signing <strong>of</strong> Agreement.<br />
Details to be provided as per<br />
ANNEXURE-13.<br />
* Helpdesk - to facilitate and<br />
monitor warranty services provided<br />
by the service centres. 2 seater help<br />
desk with toll free number at RSIL<br />
1) We also request you to remove the mandatory requirement <strong>of</strong> a service<br />
center in each District, which will have a significant impact on the cost <strong>of</strong> the<br />
project. HP will ensure to meet the required SLA, through its existing service<br />
setup in the state <strong>of</strong> <strong>Rajasthan</strong>.<br />
2) Warranty shall start from date <strong>of</strong> installation, or 1 month from the date <strong>of</strong><br />
delivery, whichever is earlier.<br />
3) The Warranty will be <strong>for</strong> hardware. For all s<strong>of</strong>tware only L1 diagnosis will<br />
be done by Vendor. HP provides third-party products, s<strong>of</strong>tware, and services<br />
that are not HP Branded “AS IS” without warranties <strong>of</strong> any kind, although the<br />
original manufacturers or third party suppliers <strong>of</strong> such products, s<strong>of</strong>tware and<br />
services may provide their own warranties. Eg. S<strong>of</strong>tware from Micros<strong>of</strong>t etc<br />
will be supported during warranty as per Micros<strong>of</strong>t warranty.<br />
1. As per amended RFP<br />
2. As per RFP<br />
3. As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
126 36 26, d Delivery Default:<br />
Penalty as % <strong>of</strong> value <strong>of</strong> goods and/<br />
or service which supplier has failed<br />
to <strong>supply</strong>:<br />
* Delay up to 1/4th <strong>of</strong> period <strong>of</strong><br />
delivery, completion <strong>of</strong> work - 2.5%<br />
* Delay exceeding 1/4th but not<br />
exceeding 1/2lf - 5%<br />
* Delay exceeding 1/2lf but not<br />
exceeding 3/4th - 7.5%<br />
* Delay exceeding 3/4th - 10%<br />
The maximum amount <strong>of</strong> liquidated<br />
damages shall be 10% <strong>of</strong> the<br />
desired Lot. The percentage refers<br />
to the payment due <strong>for</strong> the<br />
associated milestone/lot.<br />
Warranty Default:<br />
* SLA: T+7 - no penalty; > T+7 - Rs<br />
100/- per day; > T+90 - Remedial<br />
action by RSIL.<br />
* Applicable penalties shall be<br />
calculated on Quarterly basis. The<br />
total Penalty in each phase shall not<br />
exceed 5% <strong>of</strong> the total value <strong>of</strong> the<br />
Order. Default beyond 5% will be<br />
deemed to be an event <strong>for</strong><br />
termination on default.<br />
1) Kindly confirm that the aggregate Penalty <strong>for</strong> default in Warranty terms,<br />
during the complete Warranty period, shall not exceed 5% <strong>of</strong> the total value<br />
<strong>of</strong> the Order.<br />
As per amended RFP<br />
127 18 10 * Rs. 4.92 Crore - Bankers<br />
Chq/DD/BG <strong>of</strong> Scheduled<br />
Commercial Bank, valid <strong>for</strong> <strong>Bid</strong><br />
Validity.<br />
* The EMD taken from the bidder<br />
shall be <strong>for</strong>feited in the following<br />
cases:- To adjust any dues against<br />
the firm from any other contract<br />
with RISL.<br />
1) Kindly confirm that Bank Guarantee from a scheduled bank will be<br />
acceptable. Also as per the RBI's norms, Bank may make suitable changes to<br />
the <strong>for</strong>mat <strong>of</strong> the Per<strong>for</strong>mance Bank Guarantee.<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
128 31 15 * 20% <strong>of</strong> order value in <strong>for</strong>m <strong>of</strong> BG<br />
* Within 15 days <strong>of</strong> notification <strong>of</strong><br />
contract award<br />
* Refund after 3 months <strong>of</strong> the<br />
successful completion <strong>of</strong> the<br />
contract period i.e. 01 months after<br />
expiry <strong>of</strong> “Warranty and Support<br />
Services” <strong>of</strong> all the <strong>Laptops</strong>.<br />
1) Please specify the validity period (months) <strong>for</strong> the PSD.<br />
2) Also as per the RBI's norms, Bank may make suitable changes to the <strong>for</strong>mat<br />
<strong>of</strong> the Per<strong>for</strong>mance Bank Guarantee.<br />
1. As per amended RFP<br />
2. <strong>Bid</strong>ders shall submit PBG as per<br />
the Template provided in Annexure -<br />
11 <strong>of</strong> the RFP Document<br />
129 41 35 Milestone:<br />
1) We understand that the bill submission to RISL and payment release will be<br />
* Complete Lot-1/2/3/4 <strong>of</strong> <strong>Laptops</strong> - done from a single centralized location. Kindly confirm the details where the<br />
95% (Docs - Inv, Post-DI Report,<br />
Delivery Challan)<br />
* Quarterly Helpdesk Reports -<br />
0.6% + Actual cost <strong>for</strong> Helpdesk<br />
* Final Quarter Helpdesk Report -<br />
Balance <strong>of</strong> PO + Actual cost <strong>for</strong><br />
Helpdesk<br />
Period:<br />
bills need to be submitted and payment will be released.<br />
2) HP requests <strong>for</strong> release <strong>of</strong> balance 5% payment, against submission <strong>of</strong><br />
Per<strong>for</strong>mance Bank Guarantee <strong>of</strong> 5% by the Vendor, valid till Warranty period.<br />
3) Kindly confirm that the vendor can raise bills and receive payments<br />
partially. Can vendor submit bills <strong>for</strong> locations where obligation is complete?<br />
4) For SNR (site not ready) cases, we request <strong>for</strong> release <strong>of</strong> 95% payments,<br />
against bidders undertaking to complete the installation when the site is<br />
ready. Balance 5% can be released against submission <strong>of</strong> Per<strong>for</strong>mance Bank<br />
* Payment period - Within sixty (60) Guarantee <strong>of</strong> 5% by the Vendor, valid till completion <strong>of</strong> Warranty period.<br />
days after submission and<br />
acceptance <strong>of</strong> an invoice.<br />
5) We propose that Bank will pay all invoiced amounts within thirty (30) days<br />
<strong>of</strong> HP's invoice date.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
130 24 30 * At the time the Contract is<br />
awarded, the quantity <strong>of</strong> Goods and<br />
Related Services originally specified<br />
in the bidding document may be<br />
increased or decreased but without<br />
any change in the unit prices or<br />
other terms and conditions <strong>of</strong> the<br />
bid and the bidding document.<br />
* If the work order is placed up to<br />
100% in excess <strong>of</strong> the quantities<br />
mentioned in the bidding<br />
document, the bidder shall be<br />
bound to meet the required <strong>supply</strong>.<br />
* If the tendering authority does<br />
not purchase any <strong>of</strong> the tendered<br />
articles or purchases less than the<br />
quantity indicated in the bidding<br />
document, the bidder shall not be<br />
entitled to claim any compensation.<br />
1) HP proposes to limit any quantity variation to 15% to 20%, <strong>of</strong> the quantity<br />
specified in RFP. Any increase <strong>of</strong> decrease greater than 15% to 20%, will need<br />
to be discussed and agreed with vendor.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
131 30 13 Recovery <strong>of</strong> liquidated damages,<br />
short <strong>supply</strong>, breakage, rejected<br />
articles shall be made ordinarily<br />
from bills. The Purchase Officer<br />
shall withhold amount to the extent<br />
<strong>of</strong> short <strong>supply</strong>, broken/ damaged<br />
or <strong>for</strong> rejected articles unless these<br />
are replaced satisfactorily. In case<br />
<strong>of</strong> failure to withhold the amount, it<br />
shall be recovered from his dues<br />
and per<strong>for</strong>mance security deposit<br />
available with RISL. The balance, if<br />
any, shall be demanded from the<br />
Supplier/ Selected <strong>Bid</strong>der and when<br />
recovery is not possible, the<br />
Purchase Officer shall take recourse<br />
to law in <strong>for</strong>ce.<br />
1) HP proposes <strong>for</strong> customer to claim any penalty amount separately and HP<br />
will pay any due amount separately. This is proposed in view <strong>of</strong> the<br />
accounting complicacy resulting from any deduction <strong>of</strong> due invoices.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
132 29<br />
47<br />
RFP Rule<br />
no.<br />
8, c<br />
Annexure-<br />
1<br />
Rule details Query/Suggestion/clarification Response<br />
* The bidder shall not quote and<br />
<strong>supply</strong> any hardware/ s<strong>of</strong>tware that<br />
is likely to be declared as End <strong>of</strong><br />
Sale <strong>for</strong> twelve months and End <strong>of</strong><br />
Service/ Support <strong>for</strong> twenty four<br />
months from the date <strong>of</strong> bid<br />
submission. If any <strong>of</strong> the hardware/<br />
s<strong>of</strong>tware is found to be declared as<br />
End <strong>of</strong> Sale/ Service/ Support in the<br />
period mentioned above, then the<br />
bidder shall replace all such<br />
hardware/ s<strong>of</strong>tware with the latest<br />
ones having equivalent or higher<br />
specifications without any financial<br />
obligation to the purchaser.<br />
* Period <strong>of</strong> back to back support,<br />
updates and patches - 12 months.<br />
* Period <strong>of</strong> end <strong>of</strong> sale - 12 months.<br />
* Period <strong>of</strong> end <strong>of</strong> service - 24<br />
months.<br />
1) As IT industry is very dynamic, there may be possibility <strong>of</strong> roll over models<br />
within 12 months. In cases <strong>of</strong> any such roll overs, vendor will make this<br />
available at no additional cost. Request to kindly remove the requirement <strong>of</strong><br />
"replacement" <strong>for</strong> any such product roll overs.<br />
As per RFP<br />
133 30 9, d Shifting the place <strong>of</strong> delivery<br />
destination: RISL/Department <strong>of</strong><br />
Education shall be free to shift the<br />
place <strong>of</strong> delivery within the same<br />
district. The successful/ selected<br />
bidder shall provide all assistance<br />
including transportation in shifting<br />
<strong>of</strong> the delivered Items.<br />
1) We can support <strong>for</strong> any reinstallation, but the cost <strong>of</strong> shifting, freight and<br />
transit documents will be responsibility <strong>of</strong> the customer.<br />
No.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
134 17 8, b * While tabulating the bids <strong>of</strong> those<br />
firms which are not entitled to price<br />
preference, the element <strong>of</strong><br />
<strong>Rajasthan</strong> VAT shall be excluded<br />
from the rates quoted by the firms<br />
<strong>of</strong> <strong>Rajasthan</strong> and the element <strong>of</strong><br />
Central VAT shall be included in the<br />
rates <strong>of</strong> firms outside <strong>Rajasthan</strong>. In<br />
such case, if the price <strong>of</strong> any<br />
commodity being <strong>of</strong>fered <strong>for</strong> sale<br />
by firms in <strong>Rajasthan</strong> is the same or<br />
lower (excluding element <strong>of</strong><br />
<strong>Rajasthan</strong> Sales Tax) than the price<br />
<strong>of</strong> firm outside <strong>Rajasthan</strong> (including<br />
element <strong>of</strong> Central Sales Tax), the<br />
commodity shall be purchased from<br />
the firm in <strong>Rajasthan</strong>.<br />
1) Please help to explain the reason (benefit to customer) <strong>of</strong> different tax<br />
treatment <strong>for</strong> local billing and billing from outside <strong>Rajasthan</strong>.<br />
As per State Policy / law<br />
As per RFP<br />
135 17<br />
30<br />
136 18<br />
31<br />
8, b<br />
14<br />
10<br />
15<br />
Taxes & Duties<br />
Forfeiture terms <strong>of</strong> EMD/PBG also<br />
includes: To adjust any dues against<br />
the firm from any other contract<br />
with RISL.<br />
1) Request your confirmation on below assumptions:<br />
- Taxes (VAT/CST/Service Tax) and Govt levies will be exclusive and to<br />
customers account.<br />
- Taxes and Govt levies will be at actual. Any changes in taxes/got levies will<br />
be to account <strong>of</strong> Customer.<br />
- Any road permit required <strong>for</strong> delivery will be provided by customer.<br />
Alternatively customer will provide the required declaration and the Entry tax<br />
applicable will be charged at actual to customer on submission <strong>of</strong> pro<strong>of</strong> <strong>of</strong><br />
payment.<br />
1) We request that the adjustment <strong>of</strong> the EMD or PBG is limited to any dues<br />
<strong>of</strong> this contract only.<br />
As per RFP<br />
Regarding road permit and entry tax,<br />
please read the clause "Purchaser’s<br />
Responsibilities" and "Taxes &<br />
Duties" <strong>of</strong> Chapter 6 carefully<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
137 29 8 Unless otherwise stipulated in the<br />
Contract, the scope <strong>of</strong> <strong>supply</strong> shall<br />
include all such items not<br />
specifically mentioned in the<br />
Contract but that can be reasonably<br />
inferred from the Contract as being<br />
required <strong>for</strong> attaining delivery and<br />
completion <strong>of</strong> the goods and<br />
related services as if such items<br />
were expressly mentioned in the<br />
Contract.<br />
1) Scope to be limited to items quoted by Vendor, as per RFP requirement. As per RFP<br />
138 32 18 The bidder shall not assign or sublet<br />
his contract or any substantial<br />
part there<strong>of</strong> to any other agency<br />
without the permission <strong>of</strong><br />
Purchaser/ Tendering Authority,<br />
except <strong>for</strong> the following:<br />
· Setting-up a helpdesk<br />
· Establishment <strong>of</strong> Service Support<br />
Centres<br />
· Transportation <strong>of</strong> the Items<br />
mentioned in the annexure-1 to the<br />
destinations<br />
1) The <strong>Bid</strong>der will have the right to use subcontractors (also referred to as<br />
`<strong>Bid</strong>der's - authorized service providers` herein) to deliver products / provide<br />
services described in this Agreement. Notwithstanding the <strong>for</strong>egoing, the use<br />
<strong>of</strong> the subcontractors will not release HP from per<strong>for</strong>ming its obligations<br />
under this Agreement.<br />
As per RFP<br />
139 NA NA New Query 1) Kindly confirm if the OEM, can authorize its partner in <strong>Rajasthan</strong> <strong>for</strong> the<br />
purpose <strong>of</strong> execution <strong>of</strong> orders. The OEM will do the biding, negotiation and<br />
conclude the contract with customer directly. However, OEM will authorize<br />
its local partner to carry out all commercial activities with Customer - Order<br />
release, Billing, Payment collection etc. OEM will remain responsible to the<br />
customer directly <strong>for</strong> its obligations under the agreement.<br />
As per amended RFP<br />
140 38 29 The aggregate liability <strong>of</strong> the<br />
Supplier shall not exceed the<br />
amount specified in the Contract<br />
HP requests that the aggregate liability <strong>of</strong> Supplier shall be limited to<br />
purchase order value.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
141 40 34 The existing clause provides <strong>for</strong> a<br />
Committee within the Customer's<br />
organization to decide on the<br />
dispute that arises between the<br />
parties.<br />
HP requests that after exhausting the option <strong>of</strong> settlement <strong>of</strong> disputes be<strong>for</strong>e<br />
the standing committee, it requests <strong>for</strong> an appointment <strong>of</strong> a Sole Arbitrator<br />
to decide the same. In this regard, it proposes the following:- In the event <strong>of</strong><br />
any dispute or differences arising under these conditions or any special<br />
conditions <strong>of</strong> the contract in connection with this contract, or the<br />
construction, meaning, scope or operation or effect there<strong>of</strong>, or the rights,<br />
duties or liabilities or the validity <strong>of</strong> the breach there<strong>of</strong>, such dispute shall be<br />
referred to a sole arbitrator appointed by mutual consent <strong>of</strong> the both the<br />
parties and in the event <strong>of</strong> disagreement between the 2 parties, the<br />
appointment <strong>of</strong> the Arbitrator shall be made in accordance with the<br />
Arbitration & Conciliation Act, 1996.<br />
As per RFP<br />
142 49 Annexure - DVD Writer ( 16X or higher) Standard speed is 8X or higher , request you to pls amend the same As per amended RFP<br />
2<br />
143 49 Annexure - Office Suite<br />
HP requests that Acrobat Pr<strong>of</strong>essional XI shall also be pre-installed in the As per amended RFP<br />
2<br />
laptop to allow the Students to collaborate with Teachers and create<br />
documents in PDF <strong>for</strong>mat, copy textual data from other PDF documents etc.<br />
144 16 STQC testing report validity is <strong>for</strong> 2<br />
months<br />
STQC testing Report validity to be relaxed from 2 months to 4 months<br />
As per amended RFP<br />
145<br />
48 and<br />
50<br />
ANNEXUR<br />
E-2:<br />
TECHNICA<br />
L<br />
SPECIFICA<br />
TIONS<br />
Processor (Minimum): Latest<br />
generation X86, Dual Core (Intel<br />
Pentium / AMD Processor with<br />
processor Speed <strong>of</strong> 2.0 GHZ or<br />
higher with 2MB cache) .<br />
Qualifying benchmark<br />
with Score: BAPCO SysMark 2007<br />
overall score<br />
<strong>of</strong> 115 or Higher <strong>for</strong> the supplied<br />
system. The bidder has to provide<br />
per<strong>for</strong>mance certificate <strong>of</strong> the<br />
system from ETDC / STQC.<br />
BAPCO SYSMark2007 overall score <strong>of</strong> 115 is not the correct per<strong>for</strong>mance<br />
score <strong>for</strong> latest generation Intel Pentium processor (at 2.0 GHz/2MB ) based<br />
laptops. This score is so low that it is met by other Intel Dual Core Processors.<br />
Any <strong>of</strong> below Options can be chosen by deptt. to match the processor<br />
specifications with qualifying benchmark score:<br />
a. For latest Pentium based laptop, the desired score with qualifying<br />
benchmark BAPCO SYSmark2007 overall needs to be 140 or higher<br />
OR<br />
b. Processor specifications should be changed to: "Latest Generation, x86,<br />
Dual Core Processor". Since the specifications have already asked <strong>for</strong><br />
per<strong>for</strong>mance ratings <strong>of</strong> 115, it will enable the bidders to select the optimal<br />
plat<strong>for</strong>m meeting the requirement.<br />
OR<br />
c. Latest Generation x86, Dual Core (Intel Pentium 2.0GHz / 2MB processor or<br />
equivalent AMD A6 processor as certified by STQC per<strong>for</strong>mance test report.<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
146<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
In the event <strong>of</strong> you considering processor Brand & model number approach<br />
below are the options:<br />
As per RFP<br />
48<br />
ANNEXUR<br />
E-2:<br />
TECHNICA<br />
L<br />
SPECIFICA<br />
TIONS<br />
Processor (Minimum): Latest<br />
generation X86, Dual Core (Intel<br />
Pentium / AMD Processor with<br />
processor Speed <strong>of</strong> 2.0 GHZ or<br />
higher with 2MB cache)<br />
AMD Dual core A4-3320M Processor OR Intel Dual Core B840 or higher.<br />
OR<br />
Intel Pentium B950 or AMD A6-4400M Processor or higher (where both are<br />
Dual Core Processors).<br />
OR<br />
Latest generation X86, Dual Core (Intel Pentium / AMD A6 Processor with<br />
processor Speed <strong>of</strong> 2.0 GHZ or higher)<br />
147<br />
48<br />
ANNEXUR<br />
E-2:<br />
TECHNICA<br />
L<br />
SPECIFICA<br />
TIONS<br />
Processor (Minimum): Latest<br />
generation X86, Dual Core (Intel<br />
Pentium / AMD Processor with<br />
processor Speed <strong>of</strong> 2.0 GHZ or<br />
higher with 2MB cache)<br />
Since none <strong>of</strong> the clause mentioned in the RFP gives the state got<br />
protection against obsolete products,<br />
<strong>Pre</strong>sent specifications can be qualified by laptop based on even processor<br />
released in 2009.<br />
we suggest to add below in the CPU specifications:<br />
“Processor should not be launched be<strong>for</strong>e year 2012 “<br />
List <strong>of</strong> Old & New Intel Pentium & AMD processors which qualifies the<br />
present specification” enclosed as appendix A<br />
As per RFP<br />
148<br />
As per amended RFP<br />
1<br />
Annexure<br />
II-<br />
Technical<br />
Specificati<br />
ons (OS)<br />
MS Windows 2007 Home Basic or<br />
Windows 8<br />
Request to modify the same to - Micros<strong>of</strong>t Windows 7 Home Basic or<br />
Windows 8<br />
149<br />
2<br />
Annexure<br />
II-<br />
Technical<br />
Specificati<br />
ons<br />
(Antivirus)<br />
MS Security Essentials covers under<br />
MS PIL scheme which exist with<br />
GoR and MS MoU<br />
Request to modify the “MS Security Essentials” with “Micros<strong>of</strong>t Security<br />
Essentials/ Windows Defender”.<br />
As per RFP<br />
150 Legibility<br />
Criteria<br />
151 9<br />
Legibility<br />
Criteria<br />
The <strong>Bid</strong>der shall be an OEM and<br />
Registered in India on or be<strong>for</strong>e 1st<br />
April 2008<br />
Please allow consortium partner<br />
A Laptop OEM or his one authorized Partner are eligible to participate in the<br />
Tender who is registered in India on or be<strong>for</strong>e 1st April 2008.<br />
As per amended RFP<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
152 41 35.<br />
Payment<br />
Terms and<br />
Schedule<br />
Rule details Query/Suggestion/clarification Response<br />
Payment Terms and Schedule<br />
Lenovo requests RajCOMP to kindly elaborate the payment terms as it is not<br />
Transparent in the RFP<br />
As per RFP<br />
153 New Proposed Clause <strong>for</strong> Tax<br />
Change<br />
The basic rates shall REMAIN FIRM during the tenure <strong>of</strong> the contract / As per RFP<br />
extended period <strong>of</strong> contract and NO ESCALATIONS, whatsoever shall either be<br />
claimed or considered. However In case any national or state statute or any<br />
local law or regulation or by-law <strong>of</strong> any duly constituted authority is changed<br />
or comes into <strong>for</strong>ce which results in extra costs/tax in relation to the<br />
provision <strong>of</strong> the goods/ Services, the consequential effect shall be to the<br />
account <strong>of</strong> the Purchaser and the same shall be borne by the Purchaser<br />
154 22 24 Negotiations We also propose to put clause <strong>of</strong> dividing the total quantities between<br />
L1:L2:L3 at 40:30:30 Incase L2 and L3 Matches the L1 Commercials Also<br />
incase L2 and L3 doesn’t match the commercials <strong>of</strong> L1 This has to be Re-<br />
Tendered. Below are some key Advantage to Government and Department<br />
Incase the Splitting is agreed:-<br />
Incase the entire Quantity is awarded to L1 and considering the execution<br />
timelines is 120 Days but Incase this Quantity gets splitted in L1:L2:L3 then<br />
the entire project will be executed in much less time as mentioned the RFP.<br />
Incase the entire Quantity is awarded to L1 and L1 delays the delivery<br />
timeline because <strong>of</strong> any reason then Government's <strong>Pre</strong>stigious project is<br />
impacted badly and Incase this is divided in L1:L2:L3 there is high probability<br />
that out <strong>of</strong> 3 <strong>Bid</strong>ders if 2 has completed the execution then the Project is 70%<br />
Completely executed.<br />
Increases participation thus will Increase Healthy competition and best<br />
competitive commercials will be <strong>of</strong>fered to the Government/Department<br />
Also Please note that Central Government/state governments and State<br />
Nodal Agencies Like ELCOT/UPLC/MPSEDC/AMTRON has implemented the<br />
same clause and are highly benefitted<br />
As per amended RFP<br />
155 16 D ERTL/STQC/ETDC Test Reports Please elaborate the parameters <strong>of</strong> the Testing to be done through<br />
ERTL/STQC/ETDC<br />
Laptop Test Report shall include the<br />
test results <strong>for</strong> Per<strong>for</strong>mance Testing<br />
in complaince to the Technical<br />
Specifications and as per SYSmark<br />
rating mentioned in the RFP<br />
document
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
156 16 D The submitted Laptop Test Report<br />
shall not be dated more than two<br />
months prior to the last date <strong>of</strong><br />
submission <strong>of</strong> <strong>Bid</strong>s.<br />
Request to please amend the same as :-The submitted Laptop Test Report<br />
shall not be dated more than Six months prior to the last date <strong>of</strong> submission<br />
<strong>of</strong> <strong>Bid</strong>s.<br />
As per RFP<br />
157 36 26 LD b) Liquidated damages: Delay up to one fourth period <strong>of</strong> the prescribed<br />
delivery period, successful installation & completion <strong>of</strong> work: 2.5 % <strong>of</strong> the<br />
value <strong>of</strong> undelivered Goods/ uninstalled work/ delayed services. Delay<br />
exceeding one fourth but not exceeding half <strong>of</strong> the prescribed delivery<br />
period, successful installation & completion <strong>of</strong> work: 5.0 % <strong>of</strong> the value <strong>of</strong><br />
undelivered Goods/ uninstalled work/ delayed services. Delay exceeding half<br />
but not exceeding three fourth <strong>of</strong> the prescribed delivery period, successful<br />
installation & completion <strong>of</strong> work: 7.5 % <strong>of</strong> the value <strong>of</strong> undelivered Goods/<br />
uninstalled work/ delayed services. Delay exceeding three fourth <strong>of</strong> the<br />
prescribed delivery period, successful installation & completion <strong>of</strong> work: 10.0<br />
% <strong>of</strong> the value <strong>of</strong> undelivered Goods/ uninstalled work/ delayed services.<br />
Kindly amend the LD item wise <strong>for</strong> the items only not delivered in time<br />
As per RFP<br />
158 17 9 Validity <strong>of</strong> <strong>Bid</strong>: 120 days Kindly amend the validity <strong>of</strong> <strong>Bid</strong>s to at least 90 days. As per RFP<br />
159 New Proposed Clause: ERV Clause<br />
(Exchange Rate variation)<br />
160 48 ANNEXUR<br />
E-2:<br />
TECHNICA<br />
L<br />
SPECIFICA<br />
TIONS<br />
Optical Drive : DVD R/W (16X<br />
higher)<br />
We request you to please add Exchange Rate variation Clause or please make<br />
it a international bid where we can quote in Dollar & payment will also be<br />
made in dollar. NISCI has recently released an RFP which has ERV Clause and<br />
slowly Government Department has understood <strong>of</strong> having the same clause in<br />
the RFP<br />
This is a non standard item <strong>for</strong> Laptop as generally 8x DVD Writer comes with<br />
Laptop. Kindly amend the same.<br />
As per RFP<br />
As per amended RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
161 48 ANNEXUR<br />
E-2:<br />
TECHNICA<br />
L<br />
SPECIFICA<br />
TIONS<br />
Rule details Query/Suggestion/clarification Response<br />
OS: MS Windows 2007 Home Basic<br />
or Windows 8, whichever is latest<br />
launched and available in India at<br />
the time <strong>of</strong> delivery (National<br />
Academic) on Shape the Future SKU<br />
<strong>of</strong>fered by Micros<strong>of</strong>t to<br />
Government <strong>of</strong> <strong>Rajasthan</strong> under<br />
MoU<br />
Please amend the OS as MS Win 7 Home Basic. Secondly please specify exact<br />
version <strong>of</strong> the OS as per the MOU signed between MS & Govt. <strong>of</strong> <strong>Rajasthan</strong><br />
As per amended RFP<br />
162 47 Annexure-<br />
1<br />
Period <strong>of</strong> end <strong>of</strong> sale (in months) &<br />
Period <strong>of</strong> end <strong>of</strong> service & Period <strong>of</strong><br />
back to back support, updates and<br />
patches (in months)<br />
We appreciate this clause and would request you to specifically ask <strong>for</strong><br />
Manufacturer Authorization Form (MAF) from the supplier <strong>of</strong> critical<br />
components such as CPU, Mother board, Operating System, Office and<br />
antivirus application. This MAF would be submitted by all bidders.<br />
As per RFP<br />
163 Operating System (Latest) Please note that Windows 8 operating system is now available but the<br />
statement mentioned can lead to the confusion at a later stage and<br />
department may not be getting the maximum value, hence and would<br />
request department to be specific on the same.<br />
As per amended RFP<br />
164 14 24d Negotiations In our opinion, this clause is not as per industry practices and can put a<br />
question mark on whole tender process. Kindly reconsider your position on<br />
the same and delete the option <strong>of</strong> giving "written counter <strong>of</strong>fer" to lowest<br />
and /or other bidders.<br />
As per RFP<br />
165 14 24d Best Value <strong>Bid</strong>der Please provide the definition <strong>of</strong> "best value bidder". As per RFP<br />
166 16 30 b Changes <strong>of</strong> <strong>Bid</strong> Quantity- If the<br />
work order is placed up to 100% in<br />
excess <strong>of</strong> the quantities mentioned<br />
in the bidding document, the bidder<br />
shall be bound to meet the required<br />
<strong>supply</strong><br />
<strong>Bid</strong>der should be assigned single PO <strong>for</strong> the Final quantity with decreased or<br />
Increased <strong>of</strong> <strong>Bid</strong> quantity. An additional PO <strong>for</strong> additional quantity shall be<br />
supplied subject to prevailing price quoted by the bidder.<br />
As per RFP<br />
167 17 26 d If the issuance <strong>of</strong> <strong>for</strong>mal Work<br />
Order is likely to take time, a Letter<br />
<strong>of</strong> Intent (LOI) may be sent<br />
Pursuant to this clause, please specify the delivery date<br />
As per RFP
S. No RFP<br />
Page<br />
No.<br />
RFP Rule<br />
no.<br />
Rule details Query/Suggestion/clarification Response<br />
168 18 48 Related to bid estimated price We understand from your bid document that department have provisioned a<br />
budget <strong>of</strong> INR 246.00 Crores <strong>for</strong> 112000 numbers <strong>of</strong> laptops. Based on this<br />
fact, per unit price stands at INR 21964.00 including all taxes exactly. Further,<br />
we have understood from today's pre-bid meeting that Micros<strong>of</strong>t component<br />
would be costing INR 2200.00 minimum, taking bare hardware price to INR<br />
19764.00 and this seems to be out <strong>of</strong> sync. with market conditions. We<br />
hereby propose department to buy MS component separately directly from<br />
MS and to provide the same to<br />
As per RFP<br />
169 61 Annexure<br />
12<br />
COMPONENTS OFFERED – BoM Please elaborate what is expected out <strong>of</strong> this Annexure-12 from us. Detail as required in the Annexure<br />
indicating make and mode <strong>of</strong> the<br />
laptop and reference and page<br />
number in the datasheet <strong>for</strong><br />
complying to technical specifications.<br />
170 Additional Points Companies or his subsidiaries who are providing any kind <strong>of</strong> consultancy to<br />
Government/Department on this project may not be allowed to participate<br />
either Directly or Indirectly<br />
As per RFP