CENTRAL INSTITUTE OF TECHNOLOGY ... - CIT, Kokrajhar...

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Further during this process if any BIDDER indicates the price during theclarification such bids also will not be considered for further evaluation.(vii) BIDDERS must provide coloured 3D image of the Modular GuestHouse from top, front, back, side and 45 o angle from front and side views.(viii) Bidders will have to provide a mockup presentation of product itemsto be supplied and installed to the Purchase Committee.(ix) The Financial Bids of the vendors who‟s Technical Bids are found to betechnically deficient or do not meet the qualification criteria as specified inthis tender will not be considered for evaluation of Financial Bids and thesame shall be returned to them without opening along with their EMD.17. Evaluation of Financial BidAssignment of marks to the Financial Bids will be done as follows: Once all the FinancialBids (of eligible bidders as mentioned above) have been opened, marks will be assignedto each Financial Bid as per the formula below:Marks assigned to Financial Bid = 100 * [Fl/Fi]Where;i) Fl = Lowest Financial Bid of all the bids openedii) Fi = Actual Financial Bid submitted by a bidderThus, if Fl Rs. 100 and F1 is Rs. 120, then Fl will receive 100 marks and F1 will receive100*[100/120] or 83 marks.18. Ranking of BiddersFor the purpose of ranking the bids, a weightage of 70:30 for the technical and financialproposal respectively will be given to determine the ranking of bidders. The compositescore of a bidder shall be calculated as under:Normalized Technical Score=100*[Ti/Th]Where;Ti = Actual Technical score obtained by a bidder i.e. total score of 70 (Seventy)or moreTh= the highest technical scorer of all the bids opened.Thus, if Th is 90 and T1 is 80, then Th will receive 100 marks and T2 will receive100*[80/90] or 88 marks.Composite Score = 0.7 x Normalized Technical Score + 0.3 x Normalized financialScore8
The Best Value Bid will be the one with the highest Composite Score. In the event ifcomposite bid scores are tied, the bidder securing the highest technical score will beadjudicated as the Best Value Bidder for award of the Project, and the one with thenext highest technical score the Second Best Value Bidder.18. Opening of Financial Bids(i) CIT, Kokrajhar will open Financial Bids of only the short listed BIDDERs, in thepresence of the BIDDERs or their authorized representatives who choose toattend the Financial Bid opening. The Date and Time of opening the Financial Bidwill be intimated only to pre-qualified and technically acceptable BIDDERs forthe item at a later date. The representatives of short listed firms only will beallowed for Financial Bid opening.(ii) The BIDDER‟s representative who is present shall sign an attendance register as aproof of having attended Financial Bid opening.(iii)The BIDDER‟s name, bid prices, discounts, EMD and such other detailsconsidered as appropriate by CIT, Kokrajhar will be announced at the time ofopening.20. ONLY TECHNICALLY accepted competitive bids will be considered for placingPurchase Order.(i) After the opening of the Financial Bids, the offer of the BIDDERs will betabulated with reference to the specifications and compared on FOB basis only.(ii) Though the comparison is made on FOB basis, the BIDDERs are required toprovide the estimated cost of freight & insurance up to Kolkata i.e. CIF Kolkata.(iii)After arriving at final pricing of individual offers of all the short listed firms, thelowest firm will be awarded with Contract/Purchase Order.(iv) The bid can be submitted in person or through post/courier (CIT, Kokrajhar willnot be responsible for delayed / late quotations submitted / sent by Post / Courieretc. resulting in disqualification/ rejection of any bid) so as to reach CIT,Kokrajhar on or before the due date and time. Fax / E-mail tenders will not beconsidered unless it is asked for. The BIDDERs‟ authorized representative canattend the bid opening.21. No request for extension of due date will be considered under any circumstances.22. No sub-contracting is allowed with regard to installation, commissioning, training,warranty maintenance and after sales service. This is the sole responsibility of thePrincipals‟/their authorized agents23. The Integrity Pact is applicable against this tender. Therefore, please attach the IntegrityPact document duly signed along with your tender. The name of the CIT, KokrajharIndependent External Monitors shall be intimated shortly.24. CIT, Kokrajhar shall be entering into an Integrity Pact with the BIDDERs as per formatenclosed vide Section - 7 of the tender document. This Integrity Pact Pro-forma has beenduly signed digitally by Registrar, CIT, Kokrajhar as CIT, Kokrajhar‟s competent9
Page 1 and 2: CENTRAL INSTITUTE OF TECHNOLOGY, KO
Page 3 and 4: SECTION-1: INVITATION FOR BIDS1. Ce
Page 5 and 6: (ix) Agreements / Purchase Orders /
Page 7: 15. Terms of the Tender Committee(i
Page 11 and 12: SECTION-2 : INSTRUCTIONS TO BIDDERS
Page 13 and 14: 4. Amalgamation/Acquisition etc.:In
Page 15 and 16: SECTION - 3 : CONDITIONS OF CONTRAC
Page 17 and 18: 8.6. An undertaking from the manufa
Page 19 and 20: 16. ArbitrationAll disputes of any
Page 21 and 22: Linens -7. Dining Room: Dining Tabl
Page 23 and 24: SECTION-5: SCHEDULE OF REQUIREMENTS
Page 25 and 26: hardware to be Hettich/Hafele or eq
Page 27 and 28: 19. Sofa (03 seater + 01 seater):Th
Page 29 and 30: design of the unit will be provided
Page 31 and 32: SECTION- 7 : BID SECURITY FORMWhere
Page 33 and 34: advantage in the bidding process, b
Page 35 and 36: 4. Previous Transgression4.1 The BI
Page 37 and 38: 7. Fall Clause7.1 The Bidder undert
Page 39 and 40: SECTION - 9 : Checklist: Eligibilit

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