CENTRAL INSTITUTE OF TECHNOLOGY ... - CIT, Kokrajhar...

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Registration, Service Tax Registration duly attested by Competent Authority should beenclosed.10. Bidder should have adequate After-sales Support Infrastructure in Assam. The details ofafter sales support infrastructure including manpower details should be enclosed.11. The party should have successfully completed same or similar nature of work in majorinstitutes or Government Organizations particularly in the NE region. Supportingdocuments in this regard is to be furnished along with satisfaction certificates.12. The Institute reserves the right to visit to the facilities before or after issue of supplyorder to satisfy itself regarding quality of service. In case of any remarks /default noted,the EMD will be forfeited even if pre-qualified.13. Date of opening the Technical Bids.Technical Bids will be opened on – 05.12. 2012 at 03.30 PM at:The Conference Hall,CIT, Kokrajhar,Balagaon, Kokrajhar, BTAD, Assam.Pin: – 783370.The Technical Bids will be opened in the presence of the BIDDERs on the specified timeand date. BIDDERs/Agents who have responded to the tender only will be allowed to bepresent.The Technical Bids will be evaluated to shortlist the eligible BIDDERs. The FinancialBids of only the short listed BIDDERs shall be considered for further processing.BIDDERs whose technical offer is found acceptable and meeting the eligibilityrequirements as specified in this tender will be informed about the date and time of theopening of the Financial Bid.Note:(i) Please do not insert „Financial Bid” (prices quoted) in the Technical Bidenvelope. If the price quoted is submitted with Technical Bid, the tender will berejected.(ii) No camera mobiles / mobiles are allowed during tender opening.14. Formation of Tender CommitteeThe Tender Committee(s) for the evaluation of the tenders will be constituted by thePrincipal, CIT, Kokrajhar. He may nominate some external/expert members, in theinterest of CIT, Kokrajhar if necessary6
15. Terms of the Tender Committee(i) A Tender Committee duly constituted by the Principal, CIT, Kokrajhar will gothrough the technical aspects of the tender and recommend short listed firms. Therecommendation of the Tender Committee is the final and binding on all theparties.(ii) The technical evaluation will be an assessment of the Technical Bid. CIT,Kokrajhar, representatives will proceed through a detailed evaluation of theTechnical Bids as defined in Section 5: (Schedule of requirements,specifications and allied technical details), in order to determine whether theyare substantially responsive to the requirements set forth in the tender. In order toreach such a determination, CIT, Kokrajhar will examine the information suppliedby the BIDDERs, and shall evaluate the same as per the specifications mentionedin this tender.(iii) The Tender Committee may formulate evaluation criteria in addition to thespecifications and requirements indicated in the tender, in the interest of CIT,Kokrajhar and this criteria/recommendation will also form as a part of shortlistingof the firms.(iv) The Tender Committee will examine all the Technical aspects of the bidsreceived. Further, the Tender Committee may seek additional information fromthe existing users at CIT, Kokrajhar or from other Institutes and also call forTechnical presentations from the BIDDERs if it is required so.16. Bid Evaluation Criteria(i) On the due date the Technical Bids will be opened and referred to the TenderCommittee.(ii) The information received and the bids already submitted together will beexamined with reference to the tendered specifications and evaluation is made bythe Tender Committee.(iii)After the technical evaluation is completed and approved, CIT, Kokrajhar shallinform to the BIDDERs whose bids have been rejected technically with thereasons for rejection.(iv) The successful BIDDERs will be informed regarding the date and time ofFinancial Bid opening.(v) The purpose of obtaining two bids (Technical and Financial) is to evaluate all thefirms on technical basis with reference to the tendered specifications, performanceof similar Solutions/Applications elsewhere, obtaining user‟s views withreference to the earlier supplies. This will enable the Tender Committee to arriveat a fair recommendation in the interest of the organization.(vi) In the event of seeking any clarification from various BIDDERs by CIT,Kokrajhar the BIDDERs are required to furnish only technical clarifications thatare asked for. No amendment to Financial Bid will be entertained at that stage. Incase if a BIDDER fails to quote for a particular item it amounts to noncomplianceand hence such bid will not be considered for further evaluation.7
Page 1 and 2: CENTRAL INSTITUTE OF TECHNOLOGY, KO
Page 3 and 4: SECTION-1: INVITATION FOR BIDS1. Ce
Page 5: (ix) Agreements / Purchase Orders /
Page 9 and 10: The Best Value Bid will be the one
Page 11 and 12: SECTION-2 : INSTRUCTIONS TO BIDDERS
Page 13 and 14: 4. Amalgamation/Acquisition etc.:In
Page 15 and 16: SECTION - 3 : CONDITIONS OF CONTRAC
Page 17 and 18: 8.6. An undertaking from the manufa
Page 19 and 20: 16. ArbitrationAll disputes of any
Page 21 and 22: Linens -7. Dining Room: Dining Tabl
Page 23 and 24: SECTION-5: SCHEDULE OF REQUIREMENTS
Page 25 and 26: hardware to be Hettich/Hafele or eq
Page 27 and 28: 19. Sofa (03 seater + 01 seater):Th
Page 29 and 30: design of the unit will be provided
Page 31 and 32: SECTION- 7 : BID SECURITY FORMWhere
Page 33 and 34: advantage in the bidding process, b
Page 35 and 36: 4. Previous Transgression4.1 The BI
Page 37 and 38: 7. Fall Clause7.1 The Bidder undert
Page 39 and 40: SECTION - 9 : Checklist: Eligibilit

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