4 bi THE PARTICULARS OF ITS ORGANISATION, FUNCTIONS ...

(C) (i)(ii)It is the duty of the Divisional Officer to prepare lists showing the CivilDistricts, all the buildings ,roads, etc., in his Division and the agencyresponsible for their maintenance viz., PWD District Boards, etc. Theselists need to give nothing more than the name of the buildings or group ofbuildings, name of roads etc. For Instance, Tehsil and Thana Jagraon,Munsiffs’ Court Jagraon Road from Jagraon to Raikot etc., and in theremarks column the department etc. responsible for their upkeep.The lists should be as brief and concise as possible , their sole objectbeing to show at a glance in whose charge any building or road issupposed to be. This object is best attained by grouping together allproperties maintained by each agency, i.e. all buildings, roads, etc., underthe PWD then those under the District Board etc.The list, which should bekept up to date and reprinted when necessary should be printed andsupplied by the Divisional Officers to his Sub Divisional Officers, and bythe latter to their subordinates for guidance. Copies of these lists shouldalso be supplied to the Deputy Commissioners concerned and hung up inall the PWD Offices.(d)(e)(f)It is the duty of Divisional Officer to inspect each Sub- DivisionalOffice in his division at-least once a year and submit his report to theSuperintending Engineer in Stereo B&R form No. II. This form which is amemorandum to assist the Divisional Officer, is not sufficiently extensiveto cater for all possible verification in the circumstance of Sub- Divisions.The inspecting officer should, therefore, expand it when necessary, ifconvenient inspecting Officers remarks may be written on separatesheets of papers instead of the form itself and in such cases a blankspace should be reserved in each sheet for the orders of theSuperintending Engineer. The inspecting Officer should also refer to theprevious inspection report and bring prominently to notice items onwhich instructions have been issued, but not attended to. The inspectionreport should also, as a rule, show briefly what steps have been taken toremedy the defects previously noticed. A Sub-Division in which laxity ofSupervision on the part of the S.D.O. comes to his notice should beinspected more frequently.It is the duty of the Divisional Officer to see that the instructionscontained in Appendix 10-B in regard to the use and up-keep ofmeasurements books are strictly observed. In course of his inspectionhe should himself see that these rule are being strictly followed by theS.D.O. and others.Divisional Officers should make himself quite conversant with theuse and working of the steam and Diesel Road Rollers, Concrete mixers,transport vehicles and all other machinery likely to be used on the works(Detailed study of Chief Engineers Technical Memo No. 6 will be useful