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1<strong>Cowley</strong> County Community <strong>College</strong>& Area Vocational-Technical SchoolMay 21, 2012A meeting of the Board of Trustees of <strong>Cowley</strong> County Community <strong>College</strong>and Area Vocational-Technical School was called to order by the Chair onMay 21, 2012, at 6:45 p.m., in the Board of Trustee Conference Room,McAtee Dining Center, on the CCCC campus, 206 South Fourth Street,Arkansas City, Kansas.Trustees Present Albert Bacastow Jr. (Chair)Donna AveryRon GodseyMark PatonJim RamirezDennis K. ShurtzStaffGuestsInvocationCall toOrderPatrick J. McAtee, PresidentTony Crouch, Exec. VP of Business ServicesSlade Griffiths, VP Academic AffairsSue Saia, VP Student LifeBen Schears, VP Institutional AdvancementCharles McKown, VP Research & TechnologyDavid Andreas, Legal CounselLibby Palmer, Board ClerkRama Peroo, Dir. Inst. Comm. & Public RelationsJoe SteinerThe Invocation was presented by Jim Ramirez.Noting a quorum present, the meeting was called to order byAlbert Bacastow Jr., Board Chair, and the agenda was established.Ron Godsey introduced and moved the adoption of the following resolution:Approvalof Board<strong>Minutes</strong>RESOLVED, that the <strong>Minutes</strong> of the Regular Meeting of the Board ofTrustees, conducted on April 16, 2012, are hereby adopted, and theBoard Clerk is directed to file the <strong>Minutes</strong> with the official records of the <strong>College</strong>.The motion was seconded by Jim Ramirez and carried.FinancialReportsDonna Avery introduced and moved the adoption of the following resolution:RESOLVED, that the receipt of the Financial Reports is hereby acknowledged,and the Treasurer is directed to file said reports with the financial records of the<strong>College</strong> for audit according to the policies of the Board of Trustees and theStatutes of the State of Kansas.The motion was seconded by Ron Godsey and carried.
2Bills &ClaimsMark Paton introduced and moved the adoption of thefollowing resolution:RESOLVED, that the fiscal officers of the <strong>College</strong> are herebyauthorized and directed to execute payment of all bills and claimsas presented herein, and the Executive Vice-Presidentof Business Services is directed to file the purchase requisitions,purchase orders, and all supporting documents for audit accordingto the policies of the Board of Trustees and the Statutes ofthe State of Kansas.The motion was seconded by Donna Avery and carried.Communications1) Joe Steiner, Control Automation, addressed the Board of Trusteeson an energy consumption/preventive maintenance program proposal.2) Thank you to <strong>Cowley</strong> <strong>College</strong> from the family of Dorothy Arnett onbehalf of the Hope Cemetery Project Committee for the contribution to theshelter project.3) Thank you to Slade Griffiths from Jeanette Nichols/Archaeology Day,thanking him for the support and help for this event.4) Thank you to Slade Griffiths from William A. Kersten, President,NATEF, informing him that all eight areas met the strict industry standardsrequired for NATEF Master Accreditation.BoardReportsExecutiveSession1) Dr. McAtee requested an Executive Session for preliminary discussionsrelating to property acquisition, non-elected personnel, andconsultation with the governing Board’s legal counsel for thirty minutes.Ron Godsey introduced and moved the adoption of the following resolution:RESOLVED, that the Board of Trustees convene to Executive Session forpreliminary discussions relating to property acquisition, non-elected personnel,and consultation with the governing Board’s legal counsel for thirty minutes.The motion was seconded by Jim Ramirez and carried.The Board of Trustees went into Executive Session at 7:05 p.m. and reconvened at7:35 p.m.Ron Godsey introduced and moved the adoption of the following resolution:RESOLVED, that the Board of Trustees approve the addendum on the leaseof college’s real property at Mulvane, Kansas.The motion was seconded by Donna Avery and carried.
2) Donna Avery, Mark Paton, and Jim Ramirez, Slade Griffiths, and Dr. McAteeplan to attend the KACCT/COP Retreat on June 8-9, at Johnson CountyCommunity <strong>College</strong>.3Mark Paton introduced and moved the adoption of the following resolution:RESOLVED, that the Board of Trustees approve the Board Reports aspresented.The motion was seconded by Ron Godsey and carried.AdministrativeReportsThe following Administrative Reports were reviewed:1) Tony Crouch presented the business services report.Bid were received for the Mulvane facility and werepresented from Compton Construction in Wichita to conductthe remodel of the former post office building. The costof $325,660 for the project is slated to be completed by August 7 th .Wichita Westside is going very smoothly and carpet will beinstalled by the end of the week. Commerce Construction isdoing the work.The Lodge will have some minor cosmetic work in the bathroomsthis Summer as well as replacing a small section of the blacktopparking lot with concrete.The carpet will be replaced upstairs in the Winfield Center.Some small patches of concrete sidewalk were replaced acrosscampus and other customary paint touch-ups will be done by ourmaintenance staff.2) Slade Griffiths provided the academic report.The Academic Affairs approved 2 new courses: Therapeutic Nutrition andEducational Technology. Also the following AGS degree was approved forInstructional Technology and Design.The final reading of policy, 462.00 Mandatory Assessment and Placementwas submitted.The first reading, 266.00 Academic Progress Policy, was presented.3) Sue Saia presented the Student Life report.The enrollment report for Summer 2012 is 686.80 FTE as of May 16, 2012compared to 777.13 as of May 16, 2011. The Fall 2012 figure was 1389.40FTE as of May 16, 2012 compared to 1360.63 FTE as of May 16, 2012.Summer classes will commence on June 4th.The final reading of policy, 433.00 Satisfactory Academic Progress Policyfor Federal and recipients was presented.An edit revision for 128.00 Harassment, Discrimination and Title IX policyand first reading 428.00 Student Title IX Policy and 475.00 <strong>College</strong> TBTesting.
44) Ben Schears presented the Endowment/Alumni report.The Duck Dash was held on May 12 th at Spring Hill Farms. A small auctionhas been added this year of sports memorialbia and an antique desk fromIreland Hall.The Deferred Maintenance Tax Credit program this year has raised back upto 60% Kansas tax credit for gifts given to the program.Through a grant program, plans are to digitize all of the yearbooks,Tigerama’s, and Endowment newsletters to be later published on theweb for alumni/donors.The April monthly report for gifts received was provided that gave aquick overview with a comparison to the prior year.5) Tom Saia provided the Athletic report.The 3 rd Annual Tiger Booster Club Poker Run is scheduled to be held onSaturday, June 30 th . This event serves as a fundraiser for the TigerBooster Club.6) A copy of the <strong>College</strong> Vehicles Transportation report for the month endingApril 2012 indicated total mileage of 39,745.Mark Paton introduced and moved the adoption of the following resolution:RESOLVED, that the actions described in the Business Services, Academic,Student Life, and Athletic Reports, are hereby approved, and all correspondencerelating thereto be received and filed for future reference.The motion was seconded by Jim Ramirez and carried.Jim Ramirez introduced and moved the adoption of the following resolution:RESOLVED, that the Board approve a bid of $325,660 from Compton Constructionin Wichita to remodel former post office building in Mulvane.The motion was seconded by Donna Avery and carried.PersonnelTransactionsMark Paton introduced and moved the adoption of the following resolution:RESOLVED, That the President and the Chairman of the Board of Trustees,are hereby authorized to execute the following personnel transactions:Approve the employment of Richard Speas, Athletic Director, at anannual salary of $78,000, plus Administrative Staff fringe benefits, effectiveJuly 1, 2012.Approve the employment of Michael Moore, Custodian, at an hourly rateof $10.00, plus staff fringe benefits, effective May 7, 2012.Approve Daniel Higdon, Mechatronics Instructor, effective August 1,2012, at an annual salary of $38,750, based on Classification B of theProfessional Salary Schedule.Approve Lindsay Ramirez, Vocal Instructor, effective August 1, 2012,at an annual salary of $39,610, based on Classification C of the ProfessionalSalary Schedule.
5Approve Mitchell P. Wright, Enrollment Services, Rep./East Side, at amonthly salary of $2,283.33, plus staff fringe benefits, effective May 29, 2012.The motion was seconded by Ron Godsey and carried.ClubSponsorshipsRon Godsey introduced and moved the following adoption:RESOLVED, that the compensation for sponsorships of <strong>College</strong> activities,according to the list attached to and made a part of these <strong>Minutes</strong>, is herebyapproved, and the Executive Vice-President of Business Services is authorizedto execute payment of such compensation.The motion was seconded by Jim Ramirez and carried.RequestforAdvancedPayRon Godsey introduced and moved the adoption of the following resolution:RESOLVED, that the Executive Vice-President of Business Services ishereby authorized and directed to issue payroll warrants for June and Julysalaries to the following faculty members, upon completion of their contractualobligations in the <strong>College</strong>.1. Frank Arnold 9. Sarah Mathews2. Marlys Cervantes 10. April Nittler3. Uwe Conrad 11. Deb Nittler4. Steve Cooper 12. Lois Sampson5. Rae Dale 13. Michelle Schoon6. Connie Donatelli 14. Pamela Smith7. Michael Fell 15. Bethany Stewart8. Cathy HendricksThe motion was seconded by Donna Avery and carried.AdjournmentWith no other business to be considered, Albert Bacastow Jr., Board Chair,declared the meeting adjourned at 7:47 p.m.Libby PalmerBoard Clerk
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