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SAP TrainingCoursesRealising Return on yourInvestment in SAPSupplier number: 10040594

Absoft TrainingWhy Absoft for SAP Training?Absoft is the automatic choice for SAP training inthe upstream oil and gas industry. With more than16 years’ experience in the field, Absoft has alwayssupplied clients with SAP training courses as part ofSAP implementation projects, but we are increasinglybeing asked for SAP training courses that addressspecific business performance issues.Our aim is to identify, deploy, refresh and reinforcebest practice business processes in SAP, quickly andeffectively. We offer the most comprehensive rangeof oil industry-specific SAP user training available,from entry level to expert level; and our SAP trainingcourses are delivered by SAP experts with real oilindustry experience and advanced training skills -rather than expert trainers familiar with SAP – so theyare based on in-depth SAP knowledge.Tailored ProgrammesInformation on the types of courses we run iscontained on pages 2 to 22 of this document;however, we recognise that every SAP solution isdifferent and each company’s processes and systemsare unique. That is why none of our courses arestandard. We tailor our training to each client’s SAPenvironment, training needs and objectives.Classroom-based or In-house TrainingTraining usually takes place at Absoft’s dedicated SAPtraining facility but we also deliver in-house trainingat our clients’ request.Executive SAP OverviewewFor busy senior executives with limited time, we canprovide tailored coaching in small groups, whichgives an overview of the customer’s SAP system andits business benefits.ConsultancyWe provide consultancy services in a variety oftraining and development areas such as identificationof training needs (Training Needs Analysis) andmeasurement of training effectiveness/ competenceframeworks.Absoft also provides comprehensive trainingdocumentation, full training administration support,and written feedback for employees and managers.Please get in touch with us at the contact detailsbelow to discuss your training needs or request aformal assessment of your requirements.Scenario-based TrainingWe make use of our clients’ test or training systems,and incorporate customer data into course modules,so that our training reflects real-life situations andchallenges that are encountered in the workplace.Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Course Listing1. SAP Overview p32. Supply Chain Overview p43. Master Data - Catalogue Management p44. Head Office and Hub W/H Demand for Materials/Services p55. Maintenance-related Demand for Materials/Services p56. Purchasing Document Approvals p67. Purchasing p68. Strategic Purchasing p79. Onshore Warehouse Management p710. Onshore Warehouse Management - Advanced p811. Inbound Materials Quality Inspection p812. Stock Replenishment p913. Outbound Logistics p914. Offshore Materials Controlling p1015. Invoice Processing p1016. Invoice Processing - Advanced p1117. Maintenance Master Data p1118. Maintenance Overview p1219. BOM Maintenance p1320. Maintenance Planning p1321. Notification and Basic Work Order Management p1422. Planning and Scheduling Overview p1423. Work Order Control (Planning) p1524. Work Order Control (Scheduling) p1525. Work Acceptance p1626. Maintenance Integration with Supply Chain p1627. Maintenance Integration with Finance p1728. Joint Venture Accounting Overview p1729. Controlling Module Overview p1830. Project Systems Overview p1931. Assets Management Overview p2032. Accounts Payable Overview p2133. General Ledger Module Overview p222

SAP OverviewWho should attend• Finance Managers• Supply Chain Managers• Maintenance and Operations ManagersTypical duration (hrs)8Specific topics covered withinthe course:Use of SAP in an upstream oil and gasorganisationIntroduction to supply chain. SAP Support for• demand for materials and services• strategic sourcing• purchasing• warehouse management• logistics• offshore materials managementIntroduction to maintenance and operations.SAP support for• representing assets in the SAP CMMS• corrective maintenance• preventative maintenanceIntegration• supply chain/finance integration• maintenance/supply chain integration• maintenance/finance integrationSAP support modelsMaintaining SAP competency within yourorganisationSAP strategic roadmapIntroduction to finance. SAP support for• management accounting (cost accounting, projectaccounting)• joint venture accounting• asset accounting• payables, receivables and general ledgermanagement3Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Supply Chain OverviewWho should attend• Supply Chain Managers• Purchasing Managers• Warehouse Managers• Maintenance and Operations ManagersTypical duration (hrs)8Specific topics covered withinthe course:Demand to Pay Process FlowDemand -> Source -> Commit -> Receive ->Deploy -> Confirm -> AccountIntroduction to procurement cycle in SAP basedon goods and service demand from• offshore maintenance• onshore department• hub warehouseused as a vehicle to describe thefunctionality offered by the SAPSupply Chain ModuleMaster Data - CatalogueManagementWho should attend• Cataloguers• Spares AnalystsTypical duration (hrs)8Specific topics covered withinthe course:Materials and Services CataloguesCreating/maintaining material master dataCreating/maintaining service master dataPurchasing/stock/financial/shipping datamanagementReporting• material interrogation• stock holdingsDemand and material trackingUse of workflow In maintaining materialmaster dataAuto loading materialmastersCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas4

Head Office and HubW/H Demand forMaterials/ServicesWho should attend• Requestors• Cost ControllersMaintenance-relatedDemand for Materials/ServicesWho should attend• Maintenance Planners• Maintenance SupervisorsTypical duration (hrs)4Typical duration (hrs)8Specific topics covered withinthe course:Departmental demand for materialsand servicesRequisitioning materials and servicesService receiptingStock reservationReporting• tracking• spend tracking• budgets tracking approval statusSpecific topics covered withinthe course:Maintenance demand for materials andservicesMaterial/service searchingBill of material call-offMaterial availability checkingService receiving confirmationWork order/purchase order critical documentdates• maintenance start date• delivery due dateHolding materialsReporting• material tracking• stock holdings5Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Purchasing DocumentApprovalsWho should attend• Budget Holders• Requisition Approvers• Purchase Order ApproversTypical duration (hrs)4Specific topics covered withinthe course:Demand and Commitment ApprovalApproval of requisitions, purchase orders,contracts, service receipting,Reporting• approval queue interrogation• document flow interrogationPurchasingWho should attend• Buyers• Head BuyersTypical duration (hrs)8Specific topics covered withinthe course:Sourcing and Commitment ProcessingBuyer queue processing, sourcingRequest for quotation processingPurchase order processingRFQ/PO transmissionExpeditingVendor master processingReporting• PO tracking• approvals tracking• sourcing options interrogationCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas6

Strategic PurchasingWho should attend• Contract Analysts• Buyers• Head BuyersOnshore WarehouseManagementWho should attend• Warehousemen• Warehouse ManagersTypical duration (hrs)8Typical duration (hrs)8Specific topics covered withinthe course:Strategic SourcingContract/blanket orders managementMass price changeSourcing strategy implementationReporting• contract expiry monitoring• spend analysis• vendor performance monitoringSpecific topics covered withinthe course:Hub Warehouse Warehouse ManagementReceivingPutawayPickingReturns/issue to vendorBin moves/bin managementPhysical inventoryCross docking7Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Onshore WarehouseManagement - AdvancedWho should attend• Warehouse ManagersTypical duration (hrs)4Inbound MaterialsQuality InspectionWho should attend• Quality Inspectors• Warehouse Managers• Purchasing Managers• BuyersSpecific topics covered withinthe course:Hub Warehouse Warehouse Management- AdvancedOffshore returns/backload processingReintegration to stockScrappingDisposalRepairsPhysical inventory write-on/write-offOwn/consignment/project/customer/healthcarestock managementReporting• stock holdings• goods movements• slow moving/dead stock, turns etc.Typical duration (hrs)4Specific topics covered withinthe course:Inbound QA of MaterialsRegistering certification requirementsAuto-isolate on receiptAcceptanceHeldWaiver processingUse of quality inspection stock and unrestricteduse stockAudit trail reportingCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas8

Stock ReplenishmentWho should attend• Stock Controllers• Warehouse ManagersTypical duration (hrs)16Specific topics covered withinthe course:Stocking Strategy/Stock ReplenishmentStocking strategy managementStock replenishment strategyProcessing replenishment proposalsReporting• stock holdings• purchase order/material tracking• availability checksOutbound LogisticsWho should attend• Shipping Clerks• Logistics Managers• Warehouse ManagersTypical duration (hrs)8Specific topics covered withinthe course:Pick, Pack, ShipContainer fleet managementCross dockingDirect delivery processingPickingPackingManifestingShipVoyage management9Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Offshore MaterialsControllingWho should attend• Offshore Materials Controllers• Maintenance Planners• Maintenance SupervisorsInvoice ProcessingWho should attend• Payables Clerks• Payables Supervisors• BuyersTypical duration (hrs)16Typical duration (hrs)8Specific topics covered withinthe course:Offshore Materials ControllingShipment receivingPutawayIssueReturnsBin managementPhysical inventoryBackload processingSpecific topics covered withinthe course:Invoice Registration/ProcessingProcessing supply chain invoicesProcessing ex-supply chain invoicesInvoice registrationInvoice routingBlocked invoice processingReporting• invoice trackingReporting• material tracking• stock holdings• maintenance materials demand visibilityCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas10

Invoice Processing -AdvancedWho should attend• Payables Supervisors• BuyersTypical duration (hrs)8Specific topics covered withinthe course:Processing Supply Chain InvoicesGR/IR account managementEvaluated receipt settlement (self-billing)processingBlocked invoice approvalsReporting• invoice tracking• overview of payment processingMaintenance MasterDataWho should attend• CMMS System Supports• Maintenance Planners• Maintenance Supervisors• OperationsTypical duration (hrs)4Specific topics covered withinthe course:Asset StructureFunctional locationsEquipments (equipment hierarchies)ClassificationObject listsNetworksBills of materialsCost view of the asset structureManaging the AssetTaking FL/EQ in/out of serviceInstalling/deinstalling equipmentsSystemsOperator routesMaintaining measurement pointsTrades/Work CentresCapacity managementDedicated vs shared resourcesResource costing11Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Maintenance OverviewWho should attend• CMMS Analysts• Maintenance Planners• Maintenance Supervisors• Maintenance and Operations ManagersTypical duration (hrs)8SAP as an Upstream CMMS– Key TopicsAsset integrityCritical spares managementBacklog managementPerformance to planSafety caseProduction lossNew technologies e.g. handhelds/logbooksSpecific topics covered withinthe course:Asset StructuringIntroduction to the structuring of an assetin SAPCorrective Maintenance Process FlowDemonstration of typical correctivemaintenance process in SAP – used as a vehicleto describe the functionality offered by the SAPCMMSPreventative Maintenance Process FlowDemonstration of typical preventativemaintenance process in SAP – used as a vehicleto describe the functionality offered by the SAPCMMSMaintenance Cost Flow• cost planning• cost collection• cost settlement• cost reportingCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas12

BOM MaintenanceWho should attend• Spares Analysts• Material Catalaguers• Maintenance Planners• Operations• Maintenance SupervisorsTypical duration (hrs)2Specific topics covered withinthe course:Bill of Materials ManagementCreating/maintaining BOMSCritical spare parts flaggingBOM reportingMaintenance PlanningWho should attend• Maintenance Planners• Reliability/Integrity Engineers• Operations• Maintenance SupervisorsTypical duration (hrs)4Specific topics covered withinthe course:Plan TypesCalendarPerformanceConditionEstablishing a Maintenance PlanMaintenance plansMaintenance strategiesMaintenance packagesMaintenance itemsTask listsScheduling a Maintenance PlanSchedule a maintenance planGraphical scheduling overviewDeadline monitoring13Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Notification andBasic Work OrderManagementWho should attend• Maintenance Technicians• Maintenance Planners• Maintenance Supervisors• OperatorsTypical duration (hrs)4Specific topics covered withinthe course:Requesting/Reporting MaintenanceActivityCreating/maintaining maintenance notificationPrioritisationDamage/cause codesBreakdown reportingNotification reportingNotification approvalActivity reportingMTBR/MTTR/ reportingBasic creation of a Work OrderConverting a maintenance notificationRaising a work orderPlanning and SchedulingOverviewWho should attend• Maintenance Planners• Maintenance Supervisors• Reliability/Integrity Engineers• Operations2Typical duration (hrs)Specific topics covered withinthe course:Maintenance Order Planning OverviewScoping/registering the work• labour• materials• services• multi-trade work orders• cost estimatingMaintenance Order ApprovalApproving work to be doneMaintenance Order Scheduling OverviewActivity date management (includingcompliance windows)Capacity managementAuto-schedulingCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas14

Work Order Control(Planning)Who should attend• Maintenance Planners• Maintenance Supervisors• Reliability/Integrity Engineers• OperationsWork Order Control(Scheduling)Who should attend• Maintenance Planners• Maintenance Supervisors• Reliability/Integrity Engineers• OperationsTypical duration (hrs)4Typical duration (hrs)4Specific topics covered withinthe course:Maintenance Order PlanningCreating/maintaining work ordersPrioritisationMaintenance activity typesWork order status managementCreating work order operations/sub-operationsAddition of labour/materials/services to a workorderReleasing work ordersBacklog managementWork order costingSpecific topics covered withinthe course:Maintenance Order SchedulingLabour/vendor/material availability checkingMitigating actionsCompliance monitoringPriorityCategoryWork order schedulingPlan performance monitoringWork order status managementBreak-in work managementMaintenance Order ApprovalApproving maintenance orders15Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Work AcceptanceWho should attend• Maintenance Technicians• Maintenance Planners• Maintenance Supervisors• OperationsTypical duration (hrs)4Specific topics covered withinthe course:Work ConfirmationConfirmation of material, labour, services,Work order closure technicalWork order closure financialIntegration with SAP timesheets and servicemanagementMaintenance Integrationwith Supply ChainWho should attend• Spares Analysts• Contract Representatives• Maintenance Planners• Maintenance SupervisorsTypical duration (hrs)4Specific topics covered withinthe course:Integration to Supply ChainMaterials• bill of materials• finding materials• stock or non-stock/held onshore or offshore• stock availability checking• non-stock delivery date checking• “where are my materials?” reporting• issuing materials to work orders• returning materials from work orders – to stores/for repair• critical spares managementServices• finding services• estimating services• ordering services• service delivery confirmationCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas16

Maintenance Integrationwith FinanceWho should attend• Maintenance Cost Analysts• Budget ResponsiblesJoint VentureAccounting OverviewWho should attend• Joint Venture Accountants• Inventory AnalystsTypical duration (hrs)4Typical duration (hrs)8Specific topics covered withinthe course:Integration with FinanceAsset structuring: relationship to costingLabour, material, service costingEstimated, planned, actual cost reporting – costflowCost settlement/cost reportingFinancial controls around SAP-basedmaintenance processesSpecific topics covered withinthe course:Key Infrastructure and Master DataOperated, non-operated, non-operatedon-billing, corporateJoint operating agreements, joint ventures,equity groups, recovery and billing indicatorsData CaptureCash callingOverhead cost calculationsCutbackSuspense processingEquity adjustmentsJoint venture billingControlling (assessments and distributions)Net profit and carried interest partnersPartner nettingNon-operated propertiesBalanced books by ventureBank account switchingAudit supportAsset and material transfers17Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Controlling ModuleOverviewWho should attend• Cost Analysts• Budget Responsibles• Department Heads• Cost Controllers• Allocations AccountantPlanning and Budgeting OverviewPlan versionsActivity price planningSettlementActuals assessment/distributionTypical duration (hrs)8Specific topics covered withinthe course:Assessments and AllocationsCommitment/actuals recordingActuals assessment/distributionCost centre assessment to CO-PAKey Infrastructure and Master DataControlling area – implications of single/multiple controlling areas for transactionalprocessing, reporting, currencyCost centres and cost centre groupsStandard hierarchy – what it is/what it is notAlternative hierarchiesPrimary/secondary cost elements and costelement groupsInternal ordersProfit centresActivity typesStatistical key figuresPrepare actuals assessment cycleCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas18

Project Systems OverviewWho should attend• Cost Analysts• Budget Responsibles• Project Cost Controllers• Project Planners• Drilling AccountantsTypical duration (hrs)8Planning, Forecasting and BudgetingOverviewPlan versionsUse of the planning boardCost forecastingBudget, budget availability, budget controllingfor projects, budget supplements/returns/transfersSpecific topics covered withinthe course:Key Infrastructure and Master DataControlling area – implications of single/multiple controlling areas for transactionalprocessing, reporting, currencyProject templates, project structuring, use ofproject builderWBS elements, networks, network ordersSummarisation – alternate hierarchiesUse of work breakdown structures to captureinformation and costs on capital projectsCurrency in projectsIntegration to joint venture accountingProject Approval/ReleaseProject ExecutionIntegration to investment managementIntegration to supply chain – projectprocurement, projectCommitment processingActuals processingCommitment/actuals reportingPeriodic settlement (to cost centres, to assetsunder construction, to fixed assets)Earned value analysisProject Closing19Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

Assets ManagementOverviewWho should attend• Asset AccountantsTypical duration (hrs)4Specific topics covered withinthe course:Key Infrastructure and Master DataChart of accounts, charts of depreciation,depreciation areas, asset classesAsset master records, asset sub-numbersAssets under constructionAsset RetirementsScrapping, sale with/without customerSubsequent revenue to retired assetOther TransactionsAsset transfers (intra-company, inter-company)SettlementReversing asset transactionsYear-end closingReportingAsset explorer/asset balances reportsIFRS reportingAsset AcquisitionsDirect capitalisation (purchase from vendor)Process of additions to asset under constructionPost-capitalisation costsDepreciationAsset accounting settings influencingdepreciationManual/automatic depreciationUnplanned depreciationDepreciation recalculation, asset write-upsCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas20

Accounts PayableOverviewWho should attend• Invoice Processors• Invoice Assistants• Payment Processors• Payables Supervisors• Disbursement AccountantsTypical duration (hrs)8Specific topics covered withinthe course:Key Infrastructure and Master DataVendor master dataVendor master integration to accounting andpurchasingWithholding taxPosting DocumentsVendor invoices/credit noteSample documentsEntering invoice for vendor applicable towithholding taxParking/posting documentsDown paymentsReversing documentsPayment blockingPost Outgoing PaymentsPayment proposalsManual/automatic payment runVendor Account AnalysisAnalyse vendor account balances and line itemsDue date analysisUK CISSupply Chain IntegrationPurchase orders, goods/service receiptsTolerancesGR/IR account management21Call us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas

General Ledger ModuleOverviewWho should attend• General AccountantsTypical duration (hrs)8Specific topics covered withinthe courseKey Infrastructure and Master DataChart of accounts (Global)Company code specific G/LsCost elementsDocument Processing and AnalysisJournal entries overviewParking, posting, reversing documentsEntering and reversing accrualsSample documentsAccount AnalysisAnalysing G/L account balances and line itemsClearing documentsDifferentiating open and cleared ItemsPeriod End activitiesManaging finance and controlling postingperiodsMaintaining exchange ratesForeign currency revaluation – overviewCall us on +44 (0)1224 707088 or email oilandgas@absoft.co.ukwww.absoft.co.uk/oilandgas22