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eGovernment in the European Union May 2015Name:ObjectiveFurtherinformation:Description:DecideIT system for the management of the European Commission’sdecision-making process / procedures, documents andworkflowhttp://ec.europa.eu/dpo-register/details.htm?id=25077In the context of the on-going rationalisation process, theSecretariat-General (SG) of the European Commission has launcheda thorough reform of the decision-making procedures. The objectiveis to streamline and harmonize procedures and to consolidateexisting applications into one integrated system ("Decide"),supporting the whole process from planning to dissemination, acrossall types of documents.The Decide system relies on the existing core applications.Applications currently supporting specific procedures will beabsorbed, while others will be integrated.The implementation of the Decide project is split in differentiterations:• The first iteration focussed on rationalising the core internalCommission decision-making procedures and implementing the ITfoundations supporting these changes. It included the definition ofthe Single Entry Point and the establishment of a solid foundation forthe Decide system, based on robust and flexible core applications ,to adapt to various evolving types of documents and procedures.The first iteration went into production on February 2015.• The second iteration covers the integration of EnterpriseSearch (the European Commission's corporate search solution) inDecide and changes for the new Commission.• The third iteration includes the rationalisation and rebuildingof the decision step, the renewal and integration of the planning stepin Decide and the improvement of the handling of implementing anddelegated acts.The Decide system enables electronic management of all documentsadopted by the Commission. After adoption, Decide forwardselectronic copies of such documents (e.g. directives, regulations,decisions …) to all relevant EU Institutions, as well as to thepermanent delegations of the Member States and to the nationalparliaments and local governments in the EU. Due to wideavailability, Decide uses e-mail to send these sets of documents tonational parliaments. Some recipients have integrated theaccompanying XML descriptor files with workflow tools on their side.[38]
eGovernment in the European Union May 2015Name:ObjectiveFurtherinformation:Description:Name:ObjectiveFurtherinformation:Description:ECAS - European Commission Authentication SystemAuthentication Systemhttps://webgate.ec.europa.eu/cas/help.htmlThe Commission's Authentication Service is the system for loggingon to a whole range of web sites and online services run by theCommission. It differentiates between the European institution orbody depending on whether the user works for a commission serviceor not. In this case the option „External“should be chosen.ESSI - Electronic Signature Service InfrastructureeSignature creation and validationhttps://myintracommcollab.ec.europa.eu/projects/ESSI/SitePages/Documentation.aspxThe Commission's Electronic Signature Service Infrastructure is thesystem to facilitate the integration of electronic signature in theInformation Systems of the European Commission. ESSI, whichmakes use of the national Trust Status Lists of qualified certificationservice providers, thus allowing the validation and acceptance ofadvanced electronic signatures from the MS, especially simple whenqualified certificates are used. The ESSI service is currently used, forexample, by the Official Journal of the European Union to sign theelectronic edition, to seal PDF documents in the IMI system and tosign tender templates and tender receipts in ePrior; and also tovalidate the signatures on tenders submitted by external companieswhen signed electronically.[39]
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